Meeting Minutes 16 October 2023

6/1610. RECEIVE ANY DECLARATIONS OF INTEREST

Birklands School Board of Governors - Cllr G. Simpson.
Christmas Smile - Cllrs K. Hardy and D. Scaysbrook.
Finance & General-Purpose Working Party - Cllrs K. Hardy, D. Barlow, A. Burgin, R. Butler, K. Bonsall and G. Morris.
Friends of the Earth - Cllrs R. Butler and K. Hardy.
Friends of the Carrs - Cllr A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Green Party Member - Cllr R. Butler.
Labour Party Member - Cllrs A. Wetton, A. Burgin and J. Stephenson and D. Hughes.
MDC Planning Committee v - Cllrs A. Wetton and J. Stephenson.
Meden Medical Services PPG - Cllr K. Bonsall.
Meden Vale Colts FC - Cllr A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sport 4 Kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs K. Hardy, D. Barlow, A. Burgin, R. Butler, D. Scaysbrook and G. Morris.
Swallows Green - Cllr D. Barlow.
Warsop Youth Club - Cllrs G. Simpson.
WPC Room Hire (Ferocious Dog) - Cllr K. Bonsall.

Big Warsop Partnership, Let Warsop Speak and Meden Vale Community Group have been removed from the declarations.
Cllr D. Scaysbrook has been added to Christmas Smile.
Cllr D. Hughes has been added to Labour Party Member.

2/1610. APOLOGIES

Cllrs P. Dackombe (Holiday) and D. Barlow (adhering to medical advice)

RESOLVED: The council accepted the apologies of both Cllrs and agreed to extend Cllr Barlow’s apologies following medical advice she has received.

3/1610. MINUTES OF THE PARISH COUNCIL MEETING – Monday 18th September 2023

Cllr Stephenson proposed they be accepted, and Cllr Burgin seconded it.

RESOLVED: Agreed and accepted as a true record.

4/1610. MATTERS ARISING FROM THE MINUTES OF THE LAST PARISH COUNCIL MEETING

Cllr Scaysbrook asked if there was an update or response from the police regarding the speed awareness project.

There has been no response from the police. Multiple emails have been sent since April, but the Sgt hasn’t come back to us. Our PCSO team has been communicating with the council, but it is the Sgt that is required for the site visits, risk assessments and attending with the first groups completing a speed awareness session.

5/1610. VIEW THE MEETING NOTES FROM THE REMEMBRANCE SERVICE MEETINGS

The Chairperson briefly read through the meeting notes and added that she has met with security and first aid. The next meeting is Wednesday 18th October for those who wish to attend. She proposed that the council purchase 2 x 50 lamp post poppies. There is a maximum of 50 that can be ordered each time and there aren’t enough to cover the parade route to the Warsop cenotaph and the Warsop Vale cenotaph.

RESOLVED: The council agreed to purchase 2 more lots of 50 lamp post poppies if available.

6/1610. AGREE AND APPROVE THE RECOMMENDATIONS AND MINUTES OF THE F&GP MEETING – Wednesday 11th October 2023

Minute 3/1110 – Cllrs viewed the budget information and Cllr Burgin commented that overall, the budget was balanced and could potentially see the council being in a slight surplus at the end of the financial year.

RESOLVED: The council was satisfied with the up-to-date budget information.

Minute 4/1110 – The asbestos, boiler and fire safety works were discussed along with the quote for the legionella risk assessment.

RESOLVED: The council agreed to the £310 + VAT quote for the legionella risk assessment.

Minute 5/1110 – Cllrs discussed both applications and stated the s137 funding is not available to businesses or to pay rent or payroll costs.

RESOLVED: The council agreed to award £500 to Christmas Smile.

Minute 6/1110 – There were no comments made and no recommendations.

Minute 7/1110 – The Chairperson read through the recommendation which suggested several different amendments.

RESOLVED: The council agreed to the amendments and the documents would be brought back to council for the final approval.

Minute 8/1110 – Cllrs were shown a copy of the update version on Standing Orders from NALC.

RESOLVED: The council agreed to adopt the new version of the Standing Orders and to add a section on Working Parties. If the staffing recommendations are agreed at the end of the meeting, then those changes will need amending in the Standing Orders as well.

8/1610. CRIME AND DISORDER – REPORT FROM THE WARSOP POLICE TEAM

No report or police in attendance. The Clerk explained that they were going to send a report and a member from a different team but cancelled this afternoon.

Cllr Scaysbrook proposed that the council contact Inspector Davies regarding no police presence or a report on crime figures. Cllr Morris seconded it.

RESOLVED: The council agreed to contact Inspector Davies.

9/1610. RECEIVE AN UPDATE FOR NOTTS COUNTY COUNCIL

The County Councillor sent a written update.
Firstly, I apologise for not being there tonight I am at a Mansfield Educational Foundation meeting. The last month I am glad to say that Wood Lane has been resurfaced, so hopefully residents are happy with it. Plus, Elkesley double yellow lines have all been painted over and once the TRO is signed, we'll arrange for enforcement to commence. I have had no further complaints regarding parking, except the possibility of putting disabled parking spots in but as these won’t be enforceable, I don’t think they will be feasible.

I have raised York Terrace again to be looked at for resurfacing. I have been dealing with some flash flooding issues on Sherwood Street, and I am in contact with highways on how we can make this better going forward. I have also been chasing all the highways bits from the previous meeting but there was quite a bit, and I will let you have an update when I do but I will continue to chase these.

With regards to my councillor’s divisional fund, I have now allocated it all including the road closure for the Remembrance Parade, Christmas Smile, Friends of the Carrs, Warsop Carnival and the Parish Council for the hygiene poverty campaign.

I hope to see you all at the Remembrance Parade.

10/1610. RECEIVE AN UPDATE FROM MANSFIELD DISTRICT COUNCILLORS

Cllr Burgin spoke of a budget consultation that ran until 6th October on the services that MDC provide. All councils are having financial difficulties after funding cuts from Government. The council has a duty to set a balanced budget and MDC will have some tough decisions to make.
The Hub is progressing well, and the shell of the building has now been erected.

Cllr Wetton said there were 2 applications from the Parish that came through planning, one was a housing development on Oakfield Lane and the second was the 3 Lions at Meden Vale. The 3 Lions application was debated for over 40 minutes after the Ward Cllr, David Hughes wrote a list of objections to the application. This was a split decision but eventually it was passed. Unfortunately, the Oakfield application was deferred to the next meeting as time had run out.

Cllr Stephenson said most residents were in favour of the Oakfield Lane development because the Swallows Green Park will receive some 106 monies. He stated he given some ward allowance towards the Army Cadets, Christmas Smile and all District Cllrs gave money to Hetts Lane Holiday Club.

PUBLIC PARTICIPATION

Richard Walker mentioned that he had moved to the Parish from Cornwell to be closer to his family. He volunteered for the council’s action week project and said the litter he collected had reappeared after 24-48 hours. Where do the street cleansing team cover?
He also asked about the poor condition of the roads.

11/1610. MATTERS ARISING FROM PUBLIC PARTICIPATION:

The council welcomed Richard to the Parish and the meeting. There are 2 teams involved in street cleansing. One is the town centre team and the other is a wider team used for North Mansfield. The council and Cllrs do arrange litter picks throughout the year. Cllr Burgin asked Richard to let him know of any litter hotspots.

York Terrace and other roads have been reported for several years. Potholes are a big issue for the Parish and nationwide. Cllrs are reporting potholes and advising members of public to use the NCC pothole link online. The quality of the repairs was discussed and noted that most repairs don’t last very long. Cllr Wetton proposed that the County Councillor should be informed of all the potholes being reported.

RESOLVED: The council agreed that Cllr Bethan Eddy should be informed of all potholes that are being reported.

12/1610. RECEIVE AN UPDATE ON THE TOWN HALL ASSET TRANSFER PROGRESS

The Chairperson moved this item to the end of the meeting and will be discussed as a confidential item.

13/1610. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

The Clerk gave an update.

Christmas update from the Assistant Clerk

• Road closure – Notice applied for, and the approval notice has been received.
• Security and First Aid – A meeting was held today at midday.
• Site Plan - The site map is now complete – this will be different to any other year due to using a new stage & having to overcome issues with uneven ground and locations of power supplies etc. Please Note: the event will not be going all the way up to the top of the high street this year due to a big camping event happening at the Black Market and the need to allow emergency vehicles (can’t use back entrance as per previous years – due to campervans!)
  I’ve spoken to Sycamore Nursing Home manager (Pam) and agreed that emergency vehicle access for them can be from Clumber Street, and this will be written into the EMP.
  Eric Townroe - he has been made aware of the event, so they don’t book anything in for that date but as usual we have a procedure in place in case of them having to collect anyone in during the event time (this did happen last year, and we work with it).
• Power supplies – the generator has been booked but still need to arrange power at the bottom of the High Street (I’m not worried though!)
• Entertainment & attractions - Booked – A blow up grotto (free to visit & a free polaroid photo is included for each child as well as the selection box we provide)
  Snow globe manned by elves (free to visit)
  DJ to host the event – playing Christmas music and interacting with the crowd with games and competitions.
  Street walker entertainment – this includes the grinch, jugglers, unicyclist & bubble blowers, etc.
  Captain Mansfield bringing superheroes & Mavel characters to meet and greet children and providing a light up show.
  Rides booked in.
  There is still a small budget left for entertainment – TBC.
  Brass band is booked to do 2 x 30-minute sets.
  Choir Marquee (The band will be located here) – school choirs & Forest Choir Singers have been passed on to Vibrant Warsop who will be supporting our event and running this tent along with Pam Hick (singing teacher) Vibrant Voices and Voices of the Vale will be performing also.
• Street Decorations – I spoke to the poppy gang a few weeks back to ask if they would like to help out by making decorations. It didn’t look good initially as they said it would be hard to find the time with Remembrance, etc. However, Sue Dennis (group member) did say she would put it to the others at their next meeting – The Poppy Gang called and said that they want to help so a meeting will be arranged to discuss ideas (I’m thinking giant nutcrackers, gingerbread men photo opportunities, etc) – I have also spoken to Cllr Karen Bonsall to get Kenny Bonsall involved and he has agreed.
• Xmas Market Stalls – I have room for about 16 stalls and have 12 stall holders confirmed – a Facebook post will be created so please encourage anyone interested to get in touch asap.
• EMP & Role assignment – This has not been completed yet.

The Clerk said the Christmas closing times had been worked out on the council’s normal closure times. The dates would be from 18th December 2023 to 2nd January 2024.

RESOLVED: The council agreed to the Christmas closure dates.

14/1610. WARSOP PARISH NEWS – UPDATE FROM THE CHAIR, VICE-CHAIR OR CLERK

The deadline has now passed, and work has started on writing up local news articles on The Centre, Town Hall asset transfer, WPC Community Award, the Hub progress, etc. This will be a very Parish focused paper.
The council will need to seek out new printing services due to the current printers closing in December.
Cllr Bonsall suggested the council look at outsourcing the whole paper.

15/1610. RECEIVE AN UPDATE ON PARKS WITHIN THE PARISH

Cllr Burgin gave an update on the new CCTV camera and safety touch point that has been install on the Carrs. There were also some lighting columns installed. Unfortunately, there wasn’t enough funding to provide lighting columns all the way round the Carrs. This new technology will also be installed on the Carr Lane Park.
He said he had been working with Warsop Wheelies and provided them some funding for new dampers on the starting gate on the BMX track due to a few noise complaints.

16/1610. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 30/09/23) £114,000.00
Reserved
Car park maintenance - £1,285.08
Warsop Parish News deliverers - £550.00
Relocation Fees - 10,000.00
Hanging Baskets - £500.00
CAB - £5,000.00
Premier Account (Reserves) - (As of 30/09/23) £29,000.00
TransaveUK (Capital Reserves) - £15,000

All payments were agreed to be paid.

• Payments already paid:
  • V021. Business Card (Delivery)(AUG) - £6.00
  • V021. Business Cards (Clerk/Assistant Clerk)(Aug) - £86.40
  • V021. Lamp Post Poppies (OCT) - £212.50
  • V021. S137 Warsop Cadets (SEPT) - £188.00
  • V021. S137 DUWC (SEPT) - £500.00
• Payments due to be paid:
  • V021. Jokers Entertainment (Christmas) - £4,260.00
  • V021. PKF Littlejohn (External Audit) - £504.00
  • V021. JKE Web Design - £436.50

17/1610. RECEIVE A LIST OF MANSFIELD DISTRICT COUNCIL PLANNING APPLICATIONS SINCE THE LAST MEETING –

• Planning
  • 16 Riverside View, Warsop - CONSERVATORY TO THE REAR.
  • 60 - 66 Clumber Street, Warsop - PARTIAL CHANGE OF USE FROM SHOP (USE CLASS E) TO RESIDENTIAL (USE CLASS C3).

18/1610. APPROVE AND AGREE THE RECOMMENDATIONS AND MINUTES OF THE STAFFING MEETING HELD ON WEDNESDAY 11TH OCTOBER 2023 – CONFIDENTIAL

This item is a confidential item due to discussing personnel matters.

19/1610. DATE OF NEXT MEETING - Monday 20th November 2023