Meeting Minutes 30 March 2022

1/3003. RECEIVE ANY DECLARATIONS OF INTEREST

Association of Labour Councillors - Cllrs A. Wetton and A. Burgin.
Big Warsop Partnership - Cllrs A. Burgin, G. Simpson and W. Williamson-Cooper.
Birklands School Board of Governors - Cllr G. Simpson and W. Williamson-Cooper.
Finance & General-Purpose Working Party - Cllrs D. Barlow, A. Burgin, W. Williamson-Cooper, R. Butler and K. Hardy.
Friends of the Earth - Cllrs R. Butler and K. Hardy.
Friends of the Carrs - Cllrs W. Williamson-Cooper & A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Green Party member - Cllr R. Butler.
Let Warsop Speak - Cllrs D. Barlow, K. Hardy & R. Butler.
Liberal Democrats Party Member - Cllr K. Hardy.
MDC Tenants Association - Cllr W. Williamson-Cooper.
Meden Vale Colts FC - Cllr A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs D. Barlow, A. Burgin, R. Butler, G. Morris and W. Williamson-Cooper.
The Rotary Club - Cllr G. Simpson & W. Williamson-Cooper.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Food Share - Cllr W. Williamson-Cooper.
Warsop Youth Club - Cllr G. Simpson.
Warsop Youth & Community Trustee & Secretary at the Shed - Cllr W. Williamson-Cooper.
Where There’s Hope - Cllr W. Williamson-Cooper.

2/3003. APOLOGIES

Cllrs D. Barlow (Chair) (MDC), A. Wetton (MDC) and K. Hardy.

3/3003. CRIME AND DISORDER – REPORT FROM THE WARSOP PARISH TEAM - PUBLIC PARTICIPATION:

PC Kieran Loftus introduced himself and gave some background information on his Neighbourhood Policing career.

He gave an update on the figures for the same 3-month period in 2021 and 2022. He said that the trends for these 3 months look bad, but this is due to being in and coming out of a Covid lockdown. There has been a 70% increase in crime figures for Church Warsop and Meden Vale. ASB and drug incidents are down but theft of motor vehicles has increased by 200%. The police team have been working with local pubs and as well as MDC in regard to fly tipping with the Sookholme area being a hot spot.

PC Kev Agar said they have installed ANPR cameras around the outskirts of Warsop Parish to track stolen cars.

PC Loftus mentioned the meetings he would like to set up that work around his schedule for those Cllrs who wish to attend.

Cllr Burgin said that the council have agreed that Cllrs who can attend or have an interest should inform the Clerk.

The Clerk said that this is not a formal meeting and she would take meeting notes so they can be brought back to council.

4/3003. MINUTES OF THE PARISH COUNCIL – Monday 21st February 2022.

RESOLVED: Agreed and accepted as a true record.

PUBLIC PARTICIPATION

None.

5/3003. MATTERS ARISING OUT OF PUBLIC PARTICIPATION

None.

6/3003. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

The Clerk had items to discuss with members.

• Front door quotes
  Jet Joinery - £2,941.84 +VAT
  KHTE - £3,500 +VAT
  Oakfield Builders - £2,900 +VAT
  The quotes from KHTE and Oakfield Builders were verbal quotes. Jet Joinery did works to the other doors and the council would need to buy new locks and bolts. KHTE quote is a company that the council have used previously, and their quote includes everything plus painting. The council have not used Oakfield Builders before.
  RESOLVED: The council voted to use KHTE but the Clerk will need to discuss the issue of the blown floor before any works take place.
• A section 137 application from Lifespring Church and Centre has been received. There project is to turn Woodside Hall in Church Warsop back into a community project that will serve the whole Parish. They will continue to provide food and telephone support as they did during Covid. They are looking at setting up holiday activities plus meals for the children and parents during school holidays. They want to run an Autism Unlimited group which offers support to families where there is autism or a disability. They will also be working with Freedom to provide free financial/benefit and form filling support. They are asking for £3,750. The Clerk said there is £6,250 left in the s137 budget pot, and it will need to be used or earmarked before the of 31st March.
  RESOLVED: The council agree to support this application and earmark the funds (£6,250) due to the other online banking signatory being ill. The Council will also consider increasing the s137 budget to £15,000 to be able to support more local groups/organisations. Cllr Burgin left the room due to a conflict of interest.
• The room hire agreements have had the terms and conditions amended and requires agreement.
  RESOLVED: All highlighted amendments for the room hire agreements were agreed.
• An update from the Assistant Clerk for the Clean Up Event - Update in clean up:
  • 7 stalls confirmed (pushing on social media and website for more)
  • Purchased – bunting, balloon & other decorations for location (payment approved on this agenda)
  • Enquired with NCC again for bunting – NO to lamp posts and NO to asking the businesses to use buildings! (going to decorate car park and get businesses involved)
  • Applied for hanging basket license from NCC – waiting on response – Baskets are approx. £10 each we will need 45 depending on bracket stability (KHTE will install and check brackets for a fee – waiting on quote) and maintenance, watering, and removal agreement from the shops!
  • Working with Wayne to try and provide community transport to and from the event – waiting on response from Lesley Watkins about community bus – Logistics TBC …. Thinking pickups at MV, WV, SK, the burns, George shooter etc.
  • Bethan Eddy NCC has donated some divisional allowance for cleaning materials – litter pickers, trolleys etc.
  • Glynn painting trucks on a60 and Kenny painting headstock images before the event.
  • Hoping to get ward councilors involved to coordinate a cleanup on same day in all wards …. Emailed Phil Shields but had no response! Was thinking to provide clean up stations in predominant areas such as, shops at MV, Premier at Church Warsop, Speak to AB re Warsop vale etc.
  • Arranging some activities for families with children (encourage to buy at market, sweet stalls etc) – face painting, games …. Waiting on quotes.
  • Hoping to purchase folding tables – we hired them at Christmas and borrowed from shed at the last clean up….. the shed ones are old, heavy, damaged, and uneven and have to rely on grant (who’s away and JPB for lifting and tugging) best value to not hire just buy and reuse new easily portable ones.
    Next steps –
    Send businesses letters to get involved
    Advertise car park closure
    Source hanging baskets and arrange putting up if license agreed by NCC
    Advertise Queen jubilee competition for best dressed street – prize is new street sign like VE day
    Email local groups and call out for cleaning volunteers
    Source folding tables
    Speak to rest of ward councillors to coordinate clean up
    Follow up on community transport
    Purchase more decorations required – table covers etc, when know number of tables standing
• An update on CAB from a previous meeting update – the only condition that CAB will struggle to adhere to is sending someone to cover the normal advisors’ holidays.
  RESOLVED: The council will monitor holiday leave but understand that CAB have lost volunteers during Covid.
• MDC have been in contact to say they have no elections this year but would like to use room 9 in the Town Hall for 2023.
• There is a HMRC outstanding payment. The Clerk has spoken to MDC who deal with WPCs payroll and HMRC. The Clerk will write to HMRC and provide them contact details for Michelle Stevenson and MDC Payroll.
• Warsop Carnival – the Clerk was invited to a meeting. There is a new chair in place, and they are slightly behind schedule in planning the event and they have £9k in the bank. The event normally costs £21k in total. Funding from local authorities and local Cllrs was discussed. A meeting was arranged between the new chair and the Clerk and Assistant Clerk to go over the funding application and SAG requirements. The group need new committee members as well as volunteers on the day. The Clerk will save space for a piece in the paper.

7/3003. BIG WARSOP – UPDATE FROM CLLRS BURGIN, SIMPSON AND WILLIAMSON-COOPER

Cllr Burgin gave an update. Applications are in for the last pot of money. They are working on a story of Big Warsop over the years.

8/3003. WARSOP PARISH NEWS – UPDATE FROM THE CHAIR, VICE-CHAIR OR CLERK

The Clerk informed members that the deadline date is 18th April and could all Cllrs try and write something for the paper and send it to warsopnews@aol.com. The Clerk said she was happy to work with Cllr Simpson on his piece.

9/3003. CONFINDENTIAL ITEM: TO DISCUSS AN AMENDMENT TO THE COUNCILS’ EMPLOYEES CONTRACT FOR THE CONSULTATION

This item is confidential therefore separate minutes have been produced that will stay out of the public domain.

10/3003. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 31/03/2022) - £77,089.33)
(£10,000 for Future Sports Provision, previously Meden Sports Center)
£28,208.92 for events
£4,083.56 for the 22/23 loan
£10,000 for 22/23 payroll
£5,000 for 22/23 CAB
£5,000 for works to the High St car park
£6,250 for a s137 application to Lifespring Church and Centre
Premier Account (Reserves) - (As of 31/03/2022) - £33,831.13)
2 Shires Credit Union (Reserves) - £15,000

All payments were agreed to be paid.

• Payments already paid:
  • V01993 Viking Direct – Stationary (FEB) - £285.88
  • OLB43 Fretwell – Feb meeting (Mar) - £60.00
  • OLB44 Scribe (FEB) - £561.60
  • V01994 PP Card – loading fee (MAR) - £4.29
  • V01995 Viking – Stationary (MAR) - £59.33
  • V01996 Event Decorations (MAR) - £121.16
  • V01997 PP Card – loading fee (MAR) - £3.00
  • V01998 PC monitor (FEB) - £119.00
  • V01999 PC HDMI/Display Port Lead (MAR) - £14.98
  • V02000 Viking – A frame board (MAR) - £65.99
• Payments due to be paid: None

11/3003. NOTTINGHAMSHIRE COUNTY COUNCIL – UPDATE FROM THE COUNTY COUNCILLOR

As per the council’s decision, any update received will be forwarded to Cllrs by email. There was no report received.

12/3003. MANSFIELD DISTRICT COUNCIL – UPDATE FROM DISTRICT COUNCILLORS

Cllr Burgin gave an update. The Community Hub funding from MDC was voted on and agreed. Sport England are tentatively looking at granting funding of 1 million. There are more hurdles to jump through and then there are planning matters that will need to be resolved.

The Parliamentary Boundary commission are now accepting comments for the second round.

Works have started on the Stonebridge planning application.

• Planning
  • 3 Moorfield Cottages, Bishops Walk, Church Warsop - LISTED BUILDING CONSENT FOR REPLACEMENT WINDOWS.
  • 1 Pumping Station Cottages, Netherfield Lane, Meden Vale - SINGLE STOREY SIDE EXTENSION.
  • Oak Lodge Spring Farm, Sookholme Road, Sookholme - SINGLE HOLIDAY LET UNIT.
  • 30 Birkland Avenue, Warsop - SINGLE STOREY REAR EXTENSION, REPLACEMENT ROOF WITH DORMER TO REAR AND CANOPY TO FRONT.
  • Land To The Rear 5 Rectory Road, Church Warsop - OUTINE PLANNING PERMISSION WITH SOME MATTERS RESERVED FOR 1 NO. NEW DETACHED DWELLING.
  • The Mill House, Church Road, Church Warsop - REMOVAL OF 2 NO. TREES AND WORKS TO 1 NO. TREE WITHIN A CONSERVATION AREA.
  • Carriage Barn, Sookholme Road, Sookholme - ERECTION OF A GARAGE.
  • Carriage Barn, Sookholme Road, Sookholme - LISTED BUILDING CONSENT FOR ERECTION OF A GARAGE.
  • 103 Sherwood Street, Warsop - DROPPED KERB.
  • 1 Meden Glen, Church Warsop - APPLICATION FOR A LAWFUL DEVELOPMENT CERTIFICATE UNDER THE TOWN AND COUNTRY PLANNING (ENGLAND) ORDER 2015 - CONVERT GARAGE TO BEDROOM, INCREASING HEIGHT TO 2.7M. REMOVAL OF CONSERVATORY AND EXTEND TO SAME WIDTH OFGARAGE.
  • 6 Rufford Avenue, Meden Vale - APPLICATION FOR A LAWFUL DEVELOPMENT CERTIFICATE FOR A PROPOSED DEVELOPMENT - CHANGE LOUNGE WINDOW TO DOOR WITH SIDELIGHT FRAME FOR DISABLED ACCESS.
  • Garage Block, Robin Hood Avenue, Warsop - 3 NO. NEW DWELLINGS.
  • 25A High Street, Warsop - CHANGE OF USE OF FIRST FLOOR (FORMER SORTING OFFICE - USE CLASS E) TO FORM 1 NO. RESIDENTIAL UNIT (USE CLASS C3) AND EXTERNAL STAIRCASE.
  • Former Railway Land At Top Of Cherry Grove, Warsop - ENGINEERING AND LANDSCAPING WORKS.
  • 52 Princess Avenue, Warsop - SINGLE STOREY EXTENSION TO EXISTING REAR TWO STOREY EXTENSION.

  Cllr Morris asked about a camp site that has been set up behind the bungalows on Pavilion Close and opposite the bottom of Mushcamp Terrace. Cllr Burgin said he will look into it.

• Parks within the Parish
  Cllr Burgin mentioned that the youth bus may be running again this summer at Carr Lane, but this has yet to be confirmed.

13/3003. DATE OF NEXT MEETING - Monday 11th April 2022