Meeting Minutes 24 January 2022

1/2401. RECEIVE ANY DECLARATIONS OF INTEREST

Association of Labour Councillors - Cllrs A. Wetton and A. Burgin.
Big Warsop Partnership - Cllrs A. Burgin, G. Simpson and W. Williamson-Cooper.
Birklands School Board of Governors - Cllr G. Simpson and W. Williamson-Cooper.
Finance & General-Purpose Working Party - Cllrs D. Barlow, A. Burgin, W. Williamson-Cooper, R. Butler and K. Hardy.
Friends of the Earth - Cllrs R. Butler and K. Hardy.
Friends of the Carrs - Cllrs W. Williamson-Cooper & A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Green Party member - Cllr R. Butler.
Let Warsop Speak - Cllrs D. Barlow, K. Hardy & R. Butler.
Liberal Democrats Party Member - Cllr K. Hardy.
MDC Tenants Association - Cllr W. Williamson-Cooper.
Meden Vale Colts FC - Cllr A. Wetton.
Meden Vale Colts FC - Cllr A. Wetton.
Save The Town Hall Group - Cllr W. Williamson-Cooper.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs D. Barlow, A. Burgin, R. Butler, G. Morris and W. Williamson-Cooper.
The Rotary Club - Cllr G. Simpson & W. Williamson-Cooper.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Food Share - Cllr W. Williamson-Cooper.
Warsop Youth Club - Cllr G. Simpson.
Warsop Youth & Community Trustee & Secretary at the Shed - Cllr W. Williamson-Cooper.
Where There’s Hope - Cllr W. Williamson-Cooper.

Cllr Butler stated he had previously declared an interest in the Green Party, but he had not seen the amendment on the minutes.

2/2401. APOLOGIES

Cllrs D. Barlow (Chair) (MDC) and A. Wetton (MDC).

3/2401. MINUTES OF THE PARISH COUNCIL MEETING – Monday 15th November 2021

There were 2 amendments, the Clerk needed adding as being present and under the District Council update, Cllr Marion Bradshaw should say Mariam Amos.

RESOLVED: Agreed and accepted as a true record with the 2 amendments.

4/2401. MINUTES OF THE CONFIDENTIAL EXTRAORDINARY PARISH COUNCIL MEETING – Wednesday 1st December 2021

RESOLVED: Agreed and accepted as a true record.

5/2401. MINUTES OF THE F&GP MEETING – Wednesday 19th January 2022

There was one amended to the minutes; the Clerk needed adding as being present.

RESOLVED: Minute 3/1901 and 4/1901 -

The council agreed the reserve list –
Events (Spring, Summer and Christmas) - £28,208.92
Loan (22/23) - £4,083.56
Payroll (21/22) - £10,000
Payroll (22/23) - £10,000
CAB (21/22) - £5,000
CAB (22/23) - £5,000
Future Sports/Leisure Provision - £10,000
High Street Car Park (22/23) - £5,000

The council accepted the quarterly budget.

The council agreed with recommendation two. A 0% increase of the Parish Precept.

RESOLVED: Minute 5/1901 – The council agreed that the Clerk should obtain quotes for cleaning companies and this option would save the community group (should they manage the Town Hall) following TUPE rules for a cleaner employed by WPC.

RESOLVED: Minute 6/1901 – The council accepted the financial regulations and finance risk assessment policies.

RESOLVED: Minute 7/1901 – The council agreed to funding of £500 for DUWC.

RESOLVED: Minute 8/1901 – The council agreed to funding of £500 for Warsop Smile.

RESOLVED: Minute 9/1901 – The council agreed that the room hire breakdown and discussions should go back to the F&GP meeting rather than a separate group. A room hire consultation letter should be sent to all room hirers.

RESOLVED: Minute 10/1901 – The agreed to a 50% reduction which would mean Warsop Infotech would pay £1,500 for the Oct 21 to Mar 22 period.

RESOLVED: Minute 11/1901 – After a lengthy discussion on the previous PCs and the new PCs, it was agreed that the council would trial having informal meetings with PC Loftus and councillors will feed back to full council if they can attend. The Clerk will arrange these meetings with PC Kieran Loftus.

6/2401. CRIME AND DISORDER – REPORT FROM THE WARSOP PARISH TEAM

No police present or report submitted.

PUBLIC PARTICIPATION

None.

7/2401. MATTERS ARISING OUT OF PUBLIC PARTICIPATION

None.

8/2401. A PROPOSAL FROM CLLR BURGIN FOR THE CLERK TO STOP INVITING/CHASING THE POLICE, COUNTY COUNCILLOR AND ANY OTHER ORGANISATION TO ATTEND THE MEETING OR SENDING A REPORT

Cllr Burgin proposed that the Clerk should stop inviting/chasing the police, county councillor and any other organisation. He explained that the Clerk has enough to do within her role and as long as all organisations receive a list of meeting dates then no further communications are required in relation to attending a meeting or sending a report.

RESOLVED: The Clerk will stop inviting and chasing organisations in relation to council meetings.

9/2401. CHRISTMAS MARKET UPDATE FROM THE ASSISTANT CLERK

RESOLVED: The Assistant Clerk updated the council on the Christmas celebrations event on Saturday 4th December. She explained that the event was well attended despite the horrible weather. The businesses were very pleased with the event. There were only a couple of issues regarding the Rotary Club and the Santa sleigh and Voices of the Vale stall holders who ended up leaving the event. She thanked the Clerk and Cllrs for their help on the day.
The Clerk thanked the Assistant Clerk’s husband and father who were instrumental in setting up the stage, generators, market stalls and moving all the heavy equipment from the Town Hall. She also thanked the Assistant Clerk’s mother, daughter and sister along with her own son and mother.

10/2401. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

The Clerk update the council on maintenance works and the delays which is due to Covid.
Another application has come through for the Cllr vacancies.
Will the next meeting be at the Chambers in the Town Hall or at the Fretwell Complex that has been provisionally booked.

RESOLVED: The February meeting will be held at the Fretwell Complex with a decision over the location of future meetings at the February meeting.

11/2401. BIG WARSOP – UPDATE FROM CLLRS BURGIN, SIMPSON AND WILLIAMSON-COOPER

No update due to no one attending.

12/2401. WARSOP PARISH NEWS – UPDATE FROM THE CHAIR, VICE-CHAIR OR CLERK

The Clerk said she will be working on the paper after the minutes and actions had been completed. There will be a page for the Christmas event with a poster for the next Christmas event. There will also be a car park notice, Spring event poster and an article on Mansfield Refillery who won business of the year.

13/2401. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 24/01/2022) - £86,291.14)
(£10,000 for Future Sports Provision, previously Meden Sports Center)
£28,208.92 for events
£4,083.56 for the 22/23 loan
£10,000 for 21/22 payroll
£10,000 for 22/23 payroll
£5,000 for 21/22 CAB
£5,000 for 22/23 CAB
£5,000 for works to the High St car park
Premier Account (Reserves) - (As of 24/01/2022) - £33,830.59)
2 Shires Credit Union (Reserves) - £15,000

All payments were agreed to be paid.

• Payments already paid:
  • OLB32 Acer (church yard) (2/11) - £165.00
  • OLB33 Christmas Event Marquee (NOV) - £1,141.50
  • OLB34 Acer (car park, High St) (1/12) - £50.00
  • OLB35 Chevron (Remembrance) (JAN) - £1,062.00
  • V01966 PC (Clerk) (NOV) - £729.00
  • V01967 Christmas Tree’s & Lights (shops x25) (NOV) - £257.68
  • V01968 NCC Supplies (stationary) (NOV) - £56.89
  • V01969 NCC (WPC Christmas Tree’s) (NOV) - £180.00
  • V01970 WPNs delivery (Dec edition) (NOV) - £380.00
  • V01971 Christmas Event (decorations) (NOV) - £1,000.00
  • V01972 SLCC Membership (NOV) - £234.00
  • V01973 Fretwells (room hire) (NOV) - £60.00
  • V01974 Christmas Event (security) (DEC) - £444.00
  • V01975 Christmas Event (first aid) (DEC) - £360.00
  • V01976 Christmas Event (entertainment) (DEC) - £250.00
  • V01977 VOID (unclear signature) Christmas Event (equipment/selection boxes) - £352.05
  • V01978 Christmas Event (entertainment) (DEC) - £300.00
  • V01979 Christmas Event (entertainment) (DEC) - £1,380.00
  • V01980 Christmas Event (PAT Testing) (DEC) - £86.40
  • V01981 Christmas Event (Generator) (DEC) - £360.00
  • V01982 Christmas Event (fire trolleys) (DEC) - £675.00
  • V01983 WPNs Printing (DEC) - £720.33
  • V01984 Christmas Event (road closure) (DEC) - £708.00
  • V01985 Diaries (JAN) - £7.98
  • V01986 Christmas Event (advertising) - £180.00
  • V01987 RE-ISSUE Christmas Event (equipment/selection boxes) (JAN) - £352.05
  • V01988 Christmas Event (8 litter pickers) - £250.00
  • V01989 Staff Mobiles (7x£10 a month) - £70.00
  • V01990 Tree Brackets (IFT Services) - £720.00
• Payments due to be paid: None
• Income
  November - £5004 – Big Warsop Xmas Event, £48 – WPNs
  December - £162 – WPNs, £600 – Room Hire, £885 – Cllr Eddy payment for road closure
  January – as of the 24th January, there wasn’t any income

14/2401. NOTTINGHAMSHIRE COUNTY COUNCIL – UPDATE FROM THE COUNTY COUNCILLOR

As per the council’s decision, the Clerk will email the update that’s been received from the County Councillor.

13/2401. MANSFIELD DISTRICT COUNCIL – UPDATE FROM DISTRICT COUNCILLORS

Cllr Burgin said a proposal to freeze council tax will heard at tomorrow night’s District Council meeting.
Glass collections should resume but illness is still creating a problem with planned collections.
He also spoke about the Towns Fund bid and the planned community hub.

• Planning
  • 21 Meden Glen, Church Warsop - TWO STOREY AND SINGLE STOREY REAR EXTENSIONS, INTERNAL ALTERATIONS AND PORCH TO FRONT.
  • Land Between Longden Terrace And Pavillion Close, Warsop - RESUBMISSION OF PLANNING APPLICATION 2021/0352/FUL
  • (RESIDENTIAL DEVELOPMENT OF 16 AFFORDABLE HOUSES WITH NEW ROADS, INFRASTRUCTURE, EXTERNAL WORKS AND LANDSCAPING) - RESIDENTIAL DEVELOPMENT OF 15 NO. DWELLINGS WITH NEW ROADS, INFRASTRUCTURE, EXTERNAL WORKS AND LANDSCAPING.
  • 5 Barn Owl Close, Church Warsop - RE-SUBMISSION OF 2020/0662/HHA (SINGLE STOREY REAR EXTENSION AND INCORPORATE EXISTING ATTACHED GARAGE FOR HABITABLE SPACE AND STORE ROOM) - SINGLE STOREY REAR EXTENSION, INFILL GARAGE DOOR WITH NEW WALL AND WINDOW, NEW SIDE DOOR.
  • 9 Dale Road, Warsop - NOTIFICATION FOR PRIOR APPROVAL FOR A PROPOSED LARGER HOME EXTENSION UNDER THE TOWN & COUNTRY PLANNING (GENERAL PERMITTED DEVELOPMENT) (ENGLAND) ORDER 2015 - SINGLE STOREY REAR EXTENSION.
  • 11 Kneesall Close, Meden Vale - TWO STOREY REAR AND SIDE EXTENSION.
  • Land At 26 Forest Road, Warsop - TWO BEDROOM DETACHED CHALET BUNGALOW.
  • 33 High Street, Warsop - REAR EXTENSION INCLUDING THE CREATION OF STAIRCASE AND THE ERECTION OF A 1.8M HIGH WALL ON TOP OF AN EXISTING FLAT ROOF.
  • Plot 23 Bishops Walk, Church Warsop - NON MATERIAL AMENDMENT APPLICATION FOR A HOUSE TYPE SUBSTITUTION OF PLOT 23 FOLLOWING APPLICATIONS 2020/0545/NMA AND 23014/0069/NT.
  • 207 Sherwood Street, Warsop - NON MATERIAL AMENDMENT TO APPLICATION 2020/0228/HHA (SINGLE STOREY REAR EXTENSION) FOR PROVISION OF A LETTER BOX STYLE WINDOW TO SIDE ELEVATION OF NEW EXTENSION.
  • 10 Sherwood Street, Warsop - CHANGE OF USE FROM A CHARITY SHOP (USE CLASS E) TO A TANNING SALON/SOLARIUM (USE CLASS SUI GENERIS).
  • 13 York Terrace, Warsop - DETACHED ANNEXE
  • Warsop Mill, Church Road, Church Warsop - WORKS TO 1 NO. TREE AND REMOVAL OF 1 NO. TREE COVERED BY A TREE PRESERVATION ORDER.
  • Orchard House, Netherfield Lane, Meden Vale - TWO STOREY SIDE, SINGLE STOREY FRONT AND REAR EXTENSIONS AND ANCILLARY ANNEX TO THE REAR.
  • Land Adjacent 6 Clumber Street, Warsop - 2 NO. NEW DETACHED HOUSES - RESUBMISSION OF PLANNING APPLICATION 2021/0483/FUL - 3 NO. NEW TERRACED HOUSES.
  • 19-21 Church Street, Warsop - CHANGE OF USE OF FIRST FLOOR INTO 2 NO. FLATS (USE CLASS C3) OVER EXISTING SHOP (USE CLASS E) WITH REPLACEMENT WINDOWS AND EXTERNAL METAL FIRE ESCAPE TO REAR.
  • 1 Rectory Road, Church Warsop - GROUND FLOOR SIDE EXTENSION TO CREATE GYM AND GARAGE SPACE.
  • 4 - 4A High Street, Warsop - CHANGE OF USE FROM BANK (USE CLASS E) TO HOT FOOD TAKEAWAY (USE CLASS SUI GENERIS) AND FLAT AT FIRST FLOOR, INCLUDING A NEW SHOP FRONT AND DOOR TO FRONT ELEVATION.

  Cllr Butler spoke about the Stonebridge development and how road markings had already been marked out even though the application was removed from the January planning meeting.

  Cllr Burgin said the application will be heard at the February planning meeting.

  Cllr Hardy mentioned that she still hasn’t received the FOI request regarding the Stonebridge application.

  Cllr Burgin said Cllr Hardy should Cc the Mayor into an email chasing the information.

• Parks within the Parish
  Cllr Burgin updated council on the issue with the swans/cygnets. Unfortunately, all the cygnets died from a suspected case of avian flu but not testing was done to confirm this. The adult swans seem to be ok.
  He also spoke about the weir project that’s being proposed

14/2401. DATE OF NEXT MEETING - Monday 21st February 2022