Meeting Minutes 20 January 2020
MINUTES of the Parish Council meeting held on MONDAY 20th JANUARY, 2020 at 6.30pm upstairs in the Council Chamber, Town Hall.
Cllrs A. Burgin (Chair) (MDC), A. Wetton (NCC & MDC), K. Hardy, L. Davis and G. Simpson.
Members of public 1
1/2001. RECEIVE ANY DECLARATIONS OF INTEREST
Age Concern - Cllr. L. Davis.
Association of Labour Councillors - Cllrs A. Wetton, L. Husband and A. Burgin.
Big Warsop Partnership - Cllr A. Burgin.
Birklands School Board of Governors - Cllr G. Simpson.
Finance & General-Purpose Working Party - Cllrs A. Burgin, D. Barlow, W. Williamson-Cooper, R. Butler & L. Davis.
Friends of the Earth - Cllrs R. Butler and K. Hardy.
Friends of the Carrs - Cllrs J. Kerr, W. Williamson-Cooper & A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Let Warsop Speak - Cllrs D. Barlow, K. Hardy & R. Butler.
Liberal Democrats Party Member - Cllr K. Hardy.
MDC Tenants Association - Cllr W. Williamson-Cooper.
Meden Vale Colts FC - Cllr A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs A. Burgin, D. Barlow, J. Cockroft, K. Hardy & W. Williamson-Cooper.
The Rotary Club - Cllr G. Simpson & W. Williamson-Cooper.
Town Hall Room Hire (Sports 4 kidz) - Cllr G. Simpson.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Youth Club - Cllrs J. Cockroft & G. Simpson.
Frack Free Warsop has changed to Friends of the Earth.
Cllrs W. Williamson-Cooper, J. Cockroft and R. Butler.
3/2001. MINUTES OF THE PARISH COUNCIL MEETING – Monday 18th November 2019.
Cllr Husband asked if the Youth Club had now split from Vibrant Warsop. The Chair confirmed that was correct.
Cllr Hardy mentioned that the Christmas Smile Campaign was a great success and she thanked Cllr Cockroft for all her hard work. Cllr Barlow thanked Cllrs Hardy and Davis for their contributions to the project too.
RESOLVED: Agreed and accepted as a true record.
4/2001. MINUTES OF THE EXTRAORDINARY PARISH COUNCIL MEETING – Wednesday 4th December 2019.
RESOLVED: Agreed and accepted as a true record.
5/2001. MINUTES OF THE PERSONNEL MEETING – Thursday 19th December 2019.
Cllrs Barlow and Hardy informed members that there were no minutes, but meeting notes and Cllr Hardy would send a copy of those notes to all Cllrs.
6/2001. MINUTES OF THE FINANCE & GENERAL-PURPOSE MEETING – Wednesday 15th January 2020.
The meeting was cancelled due to time restrictions and the items were moved to the Full Council meeting.
Cllrs were given a copy of the projected expenditure and income for 2020-21 with detailed information sheets for expenditure, income, fire risk assessment works and the planned maintenance program from the building survey.
- Discuss and make recommendations on the Parish Precept
Cllr Wetton proposed a nil increase to the Parish Precept. Cllrs Barlow and Hardy seconded it.
RESOLVED: It was unanimously agreed to a nil increase in the Parish Precept.
- 2. Discuss the issues with the Town Hall CCTV and recommend options to resolve the issues
The CCTV has lost feed from a number of cameras in the Town Hall. The D-Link boxes have been reset on different occasions and Mike Johnson was informed and he tried to resolve the issues but was unable. The company who installed the system have given a quote of £300 for CCTV system review – half day.
RESOLVED: The council agreed to the CCTV system review for £300.
- Review and discuss the fire risk assessment
Members briefly discussed the items on the fire risk assessment.
RESOLVED: The council agreed for the Clerk to contact Pete Clark to install a smoke detector in Mike Johnson’s office and purchase another fire extinguisher for room 9. The Clerk will also need to obtain as many quotes as possible for all the works listed in the report. Cllr Hardy agreed to teach some of the fire training to staff but she can’t do the training on using fire extinguishers. The council also agreed that an email needed to be sent to all the organisations in the building regarding the increased fire risks as shown in the report.
- Discuss Steve East’s redundancy payment amount from HR Services
Cllrs had read the email from Chris Moses (HR Services) regarding redundancy.
RESOLVED: The council agreed to the redundancy and the amount
- Discuss the options for the next Warsop Parish News
The Chair, Vice-Chair, Clerk and Assistant Clerk have been unable to meet with the college due to the students not being able to have a representative from college join them. The issues from the December edition need addressing before the college students can work on another edition. Cllr Wetton proposed the council purchase the design software and then arrange for the placement to take place at the Town Hall.
RESOLVED: It was unanimously agreed that the council will purchase design software and meet with the college students to discuss how the placement/partnership move forward. This will be brought back to council in February and March.
- Recommend and vote on a councillor to join the F&GP working party
There is one vacancy for a member of the Council to join the Working Party. Cllr Hardy has put her name forward as a possible candidate and attended some meetings on behalf members who were unable to attend.
RESOLVED: The council unanimously agreed to Cllr Hardy filling the vacant position on the Finance and General-Purpose Working Party.
- Discuss and decide on the training proposal from Second Element (Legionella)
Parish council staff have yet to receive any training on legionella awareness. The cost would be £495.00 excluding VAT. Cllrs Barlow and Davis would like to attend this training as well.
RESOLVED: The council unanimously agreed to the legionella awareness training for staff and Cllrs who wish to attend.
- DEFFERED ITEM – Church yard maintenance
The Council have not received any response from the church regarding the request to take back control of the church yard maintenance. The maintenance will be due to start again in April. Another company have submitted an interest in the church yard maintenance this year.
RESOLVED: The accept the church yard maintenance tender submitted to the council last year from Acer Grounds Maintenance when the decision was originally due to be made.
- Lamp post Poppies
The Clerk said these could be useful for VE Day and also to replace all the broken one’s from Remembrance Day over the past few years. The cost was around £3 per poppy.
RESOLVED: The council would like a quote for the replacement poppies and bring this information back to the February F&GP meeting.
The projected expenditure and income budgets are discussed under the quarterly budget review.
7/2001. CRIME AND DISORDER – REPORT FROM SGT PRIESTLEY
Kev Parsons sends his apologies and a report.
The figures below are a comparison between for 1st September to 31st December 2018 & the same period 2019.
I have included the total number of incidents reported versus the total number of crimes reports, as you will see not all reported incidents are actually recorded as a crime.
Total Incidents - 984 (2019), 1106 (2018)
Crimes recorded - 305 (2019), 298 (2018) +2.3%
Burglary Dwelling - 12 (2019), 12 (2018) 0%
Burglary Non Dwelling - 0 (2019), 3 (2018) -100%
Theft of Vehicles - 16 (2019), 7 (2018) +128.6%
Theft from Vehicles - 3 (2019), 9 (2018) -66.7%
Criminal Damage – 41 (2019), 46 (2018) -10.9%
Arson – 1 (2019), 2 (2018) -50%
Domestic Violence – 76 (2019), 57 (2018) +34.5%
Anti-Social Behaviour Incidents (not crimes) – 74 (2019), 173 (2018) -57.2%
Hate Crime – 1 (2019), 1 (2018) 0%
Hate Non-crime - Disability – 0 (2019), 3 (2018) -100%
Hate Non-crime - Race – 1 (2019), 1 (2018) 0%
Public Order Offences – 20 (2019), 25 (2018) -20%
The above crimes represent the entire Parish of Warsop area.
There has been a positive decrease in Burglary non dwelling offences during this period with 3 fewer crimes, these for example would be shed, outbuildings etc.
Burglary dwelling has remained the same at 12 incidents which no particular modus operandi.
There has been a particular rise in vehicle crime, mainly that of Theft of motor vehicles. Through high visibility patrols and target hardening we are hoping to see a reduction in these crimes in the coming months. We are also aware of the rise in theft of catalytic converters from motor vehicle within the Mansfield area. In response to this the Neighbourhood Policing Team at Warsop will be extending their afternoon shift times to work into the early hours of the morning to try and combat this emerging trend.
Anti-social behaviour has taken a significant reduction in this period with 99 less reported incidents, a decrease of 57.2%. This has been achieved through high visibility patrols, challenging inappropriate conduct, education and the targeting of specific individuals. I however suspect that the next period may see a slight increase as the lighter nights are approaching with warmer weather. We however plan to combat this with our high visibility presence.
Of recent groups have been gathering outside the Co-op on the High Street again, these groups have been moved on numerous times but are congregating there as the free Wi-fi has been turned re-activated. We have raised this with the new manager at the store and are hoping that this will again be de-activated.
Incidents of ASB outside the library appear to have decreased since the removal of the bench, it is in my opinion sad that we have had to do this but a necessary evil to prevent the groups congregating, the associated littering and behaviour that comes with their presence there.
Reports have been made in the social media recently regarding the crime of criminal damage & ASB on the Carr’s, I would like to reassure you that we have had very very minimal reports of any incidents at this location. I know that recently a memorial bench was removed from its position and thrown within the river. This incident although reported to us through the Chad Community reporter, was not officially reports to us. On this basis can you please ask individuals to report any and all incidents to Nottinghamshire Police on 101 so that we are aware of the on-going and can then place the relevant resources in area’s they need to be.
Mrs Briggs wanted the Parish and District Council’s to know that the street cleansing operative Barry Snowdon is doing a fantastic job and would like to thank him for his hard work. Mr & Mrs Briggs spoke to Barry about an area near Java Café that needed tending to, when they came back, they noticed Barry had cleared all sections of pavement.
Minute number 10/2001. – the gentleman who emailed the idea of planting the trees attended the meeting to discuss his idea. He wanted to plant trees on the empty island in the middle of Rectory Road, Old Church Warsop as its currently only used for dog walkers. He has spoken to around a dozen neighbours and they all agree with the idea. He would like to know if the Parish Council would support this.
Phoebe Cox spoke about how successful her littering picking event was that she arranged for the people of the Parish. She is hoping to make this a regular event every month and get the support of the Parish and District Council.
8/2001. MATTERS ARISING OUT OF PUBLIC PARTICIPATION
The Chair informed Mrs Briggs that he would contact Barry’s department and pass on her kind words.
The Chair stated that the plot of land on Rectory Road is owned by Notts County Council but its something that the Parish Council would support. Cllr Wetton will contact NCC and let the Clerk know what the response is, but the gentleman might need to contact NCC himself as well.
The Chair said he would be happy to support Phoebe’s litter picking events by attending them and help supply litter pickers, bags and hoops. Cllr Barlow said she would need to consider liability insurance for large groups, if she speaks to the District Council, they will be able to help her with the legalities. Cllrs thanked and congratulated her on a job well done.
9/2001. REVIEW AND COMMENT ON THE QUARTERLY BUDGET
Cllr Hardy said the council need to get a consultation out to the public on the Town Hall. Cllrs Barlow and Davis agreed that the public need to be involved and informed of the massive costs of the Town Hall for the people of the Parish.
Cllr Barlow has been in contact with the Mayor since last year to ask for a meeting about the Town Hall and what MDC can do to help. The Mayor said he would give her a date so she could inform Cllrs and the public at January’s full council meeting but unfortunately, he has been unable to arrange a date. Cllr Wetton stated he thought a meeting would be arranged within the next 2-3 weeks.
Cllr Barlow said she has always been on the side of trying to keep the Town Hall but now her opinion has changed and thinks its something the public should be involved in.
The Chair said the council need to get define what questions need asking to the public.
Cllr Wetton spoke about Meden Baths closing and that the baths were owed by NCC and all of the problems with the building. He is considering putting pressure on NCC to demolish the building down due to it being dangerous, a fire risk and the current costs of the security measures being used to protect it. He said NCC were also responsible for the Town Hall until they handed back to MDC and then the lease agreement was made between the District Council and Parish Council.
Cllr Husband said she couldn’t think of any alternative locations to hold meetings or house Warsop Infotech so it would be better to keep what we already have.
10/2001. TREE PLANTING ON RECTORY ROAD – CLLR DEBRA BARLOW
This item was discussed in Public Participation.
11/2001. FRIENDS OF THE EARTH
Cllr Hardy explained that the Friends of the Earth has replaced the Frack Free Warsop group. They are looking at planting pollinating plants to attract Bee’s in the flower bed on High Street. They are working with Andy Chambers at MDC.
12/2001. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED
- Councillor vacancy notices for the Warsop Carrs Ward and Netherfield Ward would be advertised again at the beginning of February as the council have to wait for the possibility of an election being called to pass.
- The works for the asbestos removal will completed over the 21st, 22nd and 23rd January. The boiler repair will cost around £130. There are also other issues with the system that need looking at.
RESOLVED: The council agreed to the cost for the boiler to be fixed. To obtain a quote for other works that are required.
- A representative from the lung health check project contacted the council for help to find a suitable location within the Parish of Warsop to house the equipment to carry out lung checks. The Clerk, Assistant Clerk and Cllr Barlow will meet with the representative and discuss possible options and solutions.
- Ben Bradley MP has moved out of the Town Hall and will now be conducting his surgeries at The Shed.
13/2001. CARNIVAL – UPDATE FROM LUKE SPENCE
Members viewed the email from Luke along with the Carnival’s income and expenditure that will be shown at the next AGM. The AGM on 8th January was cancelled again.
14/2001. BIG WARSOP – UPDATE FROM CLLR BURGIN
The Chair stated that the current funding plan closes in June and then they move on to the final 2-year plan. There are small amounts in certain pots that are still available through applications.
15/2001. WARSOP PARISH NEWS
This was discussed under minute 6/2001.
16/2001. NEIGHBOURHOOD PLAN – UPDATE FROM CLLR BARLOW
Cllr Barlow said that the plan hadn’t moved any further forward as they are waiting on employing a consultant to help with the next stage. MDC have sent through a timescale of what needs completing and when.
Cllr Wetton stated that MDC brought up the plan in one of there meetings and that it was down to the Parish Council to decide on the timescales. He said Cllr Barlow should speak to Cllr Shields who’s on scrutiny at MDC as he has mentioned he is unhappy with how WPC are being treated.
Cllr Barlow said she would contact Edwinstowe and Norton and Cuckney Parish Councils regarding their NP consultant.
17/2001. BANK BALANCES AND ACCOUNTS FOR PAYMENT
Current Account - (As of 20/01/2020 - £74,467.13)
(£5,000 donation for Sports Centre)
(£10,000 reserves for staff back pay)
Premier Account (Reserves) - (As of 20/01/2020 - £33,816.13)
2 Shires Credit Union (Reserves) - (As of 20/01/2020 - £15,000)
All payments were agreed to be paid.
- Payments already paid:
- V01803. Acer Grounds Maintenance - £165.00
- V01804. TMS (AW Allowance) - £966.00
- V01805. ACS (Asbestos survey for cellar) - £480.00
- V01806. Mansfield Fire & Safety - £588.00
- V01807. NALC Training - £50.00
- V01808. Premises Licence - £140.00
- V01809. RBL Wreaths - £37.00
- V01810. iSolutions (IT works) - £75.00
- V01811. D2 Studio - £1,100.00
- V01812. Notts County Supplies - £16.68
- V01813. SLCC Membership for the council - £180.00
- V01814. Konica Minolta - £71.94
- V01815. Steve East - £780.00
- V01816. CASH (DB Allowance – Christmas Smile) - £100.00
- V01817. CASH (Big Warsop – Christmas Smile) - £100.00
- V01818. CASH (Craig Williamson – Market Stalls) - £60.00
- V01819. Steve East - £640.00
- V01820. Notts County Supplies - £45.05
- V01821. Second Element - £176.40
- V01822. JPI Media - £701.06
- V01823. Konica Minolta - £139.00
- V01824. Meden Medical Services - £99.00
- Payments due to be paid: None
18/2001. NOTTINGHAMSHIRE COUNTY COUNCIL – UPDATE FROM CLLR WETTON
Cllr Wetton said the LIS Funding has re-opened and he will work with Cllr Burgin on re-applying for funding for the Carrs.
Cllr Hardy asked for an update on the duck sign that had been agreed by NCC. Cllr Wetton said he would continue to challenge them regarding the sign.
Cllrs Hardy and Barlow raised the issue of the sink holes that appeared on Hammerwater Drive. Cllr Wetton said this issue had been going back and forth between the County Council and Severn Trent Water. All Cllrs involved agreed to continue fighting to get this issue resolved.
19/2001. MANSFIELD DISTRICT COUNCIL – UPDATE FROM DISTRICT COUNCILLORS
The budget meeting is Wednesday 22nd January.
Cllr Barlow also updated members on her objections on the planning application for the removal of another tree she raised to the District Council.
- Warsop Energy Park, Off Carter Lane, Warsop Vale - TOWN AND COUNTRY PLANNING (DEVELOPMENT MANAGEMENT PROCEDURE) (ENGLAND) ORDER 2015 NOTICE UNDER ARTICLE 18 CONSULTATION ON PLANNING APPLICATION - RETENTION OF A WASTE STORAGE SHED, CLEAN AND DIRTY OIL TANKS AND A GLYCOL TANK.
- Land At Burns Lane, Warsop - REMOVAL OF CONDITIONS 15 (FLOOR SALES PERECENTAGE) 16 (FLOOR AREA AND MEZZANINE) AND 17 (HOURS OF OPERATION) ON PLANNING PERMISSION 2019/0252/FUL - DEMOLITION OF FORMER (VACANT) STRAND CINEMA ASSOCIATED BOUNDARY WALLS AND THE CONSTRUCTION OF A RETAIL/LEISURE PARK ON SITE.
- Land Off Netherfield Lane, Church Warsop - 25 NO. RESIDENTIAL DWELLINGS AND ASSOCIATED WORKS (100% AFFORDABLE HOUSING).
- 11 Sookholme Drive, Warsop - SINGLE STOREY REAR EXTENSION.
- 9 Portland Crescent, Meden Vale - APPLICATION FOR A LAWFUL DEVELOPMENT CERTIFICATE FOR AN EXISTING USE OF A CARE HOME.
- The Royal Estate, Warsop - APPLICATION TO REVISE FOOTPATH AND LANDSCAPING IN THE PUBLIC OPEN SPACE TO THE NORTHERN BOUNDARY AT THE ROYAL ESTATE. FOOTPATH ROUTE TO BE AMENDED, LINK ONTO PRIVATE DRIVE FROM PUBLIC OPEN SPACE TO BE REMOVED AND LANDSCAPING TO BE ENHANCED.
- The Rectory, Church Road, Church Warsop - REMOVAL OF 1 NO. TREE COVERED BY A TREE PRESERVATION ORDER.
- 38 East Street, Warsop Vale - SINGLE STOREY EXTENSION TO REAR – RETROSPECTIVE.
- Sookholme Lodge Farm, Carter Lane, Warsop Vale - TWO STOREY REAR EXTENSION.
The Carrs - Update from Cllr Burgin
Cllr Burgin reiterated from previous meetings about vandalism and ASB. He suggested that the police/wardens need to be adding more patrols.
Meden Baths - Update
The living well in Warsop survey was discussed and that a project team would be coming together to make recommendations.
20/2001. DATE OF NEXT MEETING
Monday 17th February 2020