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Meeting Minutes 18 September 2017

MINUTES of the Parish Council meeting held on MONDAY 18th SEPTEMBER, 2017 at 6.30pm upstairs in the Council Chamber, Town Hall.

Present:

Cllrs J. Cllrs J. Allin – Chairman, J. Cockroft – Vice-Chairman, J. Kerr (MDC), S. Dale, S. Moody, D. Barlow, S. Adey (MDC), A. Burgin (MDC), L. Davies, J. Brealey & R. Butler.
Gemma Blagg (Assistant to the Clerk)
13 members of public.
Wardens Adrian Tinklin and Andrew Gwynn.
Stuart Ashton (Head of Planning Harworth)
Chad reporter

Minutes

9709. DECLARATIONS OF INTEREST BY MEMBERS BOTH PECUNIARY AND NON-PECUNIARY

Cllrs A. Burgin and S. Adey declared an interest in Big Warsop.

Big Warsop Partnership - Cllrs J. Cockroft, A. Burgin and S. Adey.
Warsop Town Hall Management Group - Cllrs. J. Kerr, S. Moody and J. Allin.
Warsop Carnival - Cllr. J. Cockroft, S. Moody and S. Adey.
SOS - Cllrs. S. Moody and J. Kerr.
CCTV - Cllr. J. Allin.
Age Concern - Cllr. J. Allin.
Welbeck Colts - Cllr. A. Wetton.
Market Warsop Players - Cllr. S. Moody.
Meden Vale the Future - Cllr. J. Allin.
Welbeck Colliery the Future - Cllrs J. Allin & J. Kerr.
Warsop Youth Club - Cllrs. S. Moody and J. Cockroft.
Friends of the Carrs - Cllr. J. Kerr.
Warsop's Real Poppy Campaign - Cllr L. Davies.
Assoc of Labour Councillors - Cllrs. A. Wetton, J. Allin, J. Kerr, S. Moody, S. Adey and A. Burgin.
Inner Wheel - Cllr. J. Brearley.
Christmas Market - Cllr. J. Cockroft.
Let Warsop Speak - Cllrs D. Barlow & R. Butler.
Frack Free Warsop - Cllr R. Butler.

Apologies:

Cllr A. Wetton (NCC & MDC).


9710. STUART ASHTON (HEAD OF PLANNING, HARWOTH)

The Chairman introduced Stuart Ashton (Head of planning, Harworth) as an extra agenda item to allow him to inform members of public as he had done for Parish Councillors.

Cllr Butler left the room as he did not want to sit through Stuart Ashton’s talk again.

Stuart Ashton introduced himself as the head of planning for Harwoth Group and explained that the owners of the site for development are the trustees of the Warsop Estates. Pegasus are the planning consultants that Harworth employ. He clarified that Harworth don’t own the land and will only receive a financial income if planning goes through.
The 8 reasons for refusal were issued by MDC and Harworth have an obligation to the land owners to pursue the planning application. Harworth have 6 months after refusal of the application, to appeal or to submit another application. He stated Harworth’s intention was to submit a new identical application in October and they will also consider appealing the decision because they believe the site is suitable for development. Harworth and the companies they employ during the consultation will try to address the 8 reasons for refusal, they will put in additional information like protected species surveys, look at highways and health issues. During the consultation period, members of public will be able to make their views known.
The S106 monies that officers thought were suitable for approval, which was in excess of 3 million, was to be paid towards health, affordable housing, education and other areas. He stated Harworth are happy to look at S106 contributions again and work with the Parish on issues that are of a high priority.

The Chairman made it clear to members of public that the Parish Council’s position on this planning application, is no different from when the vote was originally taken to object against this planning application. He allowed members of public to ask Stuart Ashton questions.

Karen Hardy was disappointed that the public did not know Stuart Ashton would be attending the Parish Council meeting and that it wasn’t advertised on the agenda.
The Clerk informed Karen Hardy that the agenda has to be displayed at least 4 days before a meeting and cannot be changed. Stuart Ashton was not confirmed as attending until the weekend before the meeting.
Tracey from LWS asked if this item could have been moved to another meeting.
The Chairman stated the Parish Council had been informed that large numbers of public would be attending the meeting to speak about Harworth.
Karen Hardy said LWS have done a recent survey which shows concerns about health care, she asked Stuart how this would be addressed.
Stuart said he had met with the CCG along with a representative from the Parish Council and the CCG could not decide what to spend the money on.

Cllr Kerr left the meeting as not to cause a conflict of interest.
Cllr Dale left the meeting without explanation.

Stuart continued to say it wasn’t a developer’s responsibility if the doctor’s facilities are poorly run and the surgery do not have any information for Harworth.

Mrs Briggs stated that S106 contributions need spending on roads, schools and other areas and it seems Harworth are robbing Peter to pay Paul.
Stuart said NCC have asked Harworth to pay around £800,000 to upgrade a series of junctions going all the way to Mansfield.
Mrs Briggs said Harworth need to pay all the monies for all the different things that are required, not take the money from one pot to place in another.
Stuart Ashton stated Harworth offered to pay everything but that was rejected.
John Brealey asked Stuart if he had met with Shires Health, as they have a practice in the Parish as well.
Stuart confirmed he had only met with one practice.
Tracey from LWS asked if Stuart could guarantee the S106 monies will go to the Parish of Warsop.
Stuart said it would be the role of the Parish Council to make sure the money is spent within the Parish. He said he would rather the money be spent locally and certain monies like education and highway, have to go straight to NCC.
A gentleman stated Harworth will build it and walkaway but if it doesn’t work, the residents are left to deal with aftermath and it doesn’t seem like a fair solution.

Cllr Dale returned to the meeting.

Another gentleman asked why was the development on grade 2 agricultural land.
Stuart said Harworth have to look for future housing sites and this site has been submitted to MDC as a suitable site for development. MDC through their Local Plan process will need to build 900 houses before 2033 in the Parish.
Mrs Briggs asked when did the number of houses increase to 900, it was 750.
Stuart had read on MDC’s website that the preferred options report states 900 over the plan period, that includes proposed applications along with houses that have already been built.
Mrs Phippen asked if Harworth would be addressing the point about the development being outside of the urban boundary.
Stuart said they would have to address all the points of refusal and add information that is required.
Mrs Phippen added that it’s the actual site of the development that is an issue for residents and the disruption it will cause.
Karen Hardy stated that 3 points from the refusal list are unlikely to be met and LWS will provide facts, figures and evidence.
A gentleman asked Stuart about the wildlife survey.
Stuart explained the reptile survey hadn’t been done when the application went to planning. He said the survey will be taking place during September, which is the correct time of year to carry it out.

Stuart concluded by saying he has offered to look at different options for the S106 monies but he didn’t think it would change the publics opinion on the planning application.

The Chairman stated this discussion has been minuted and inviting Stuart Ashton to this meeting came about because the Parish Council had been accused of changing its opinion and had been offered money to do so.

Cllr Kerr returned to the meeting.

9711. MINUTES OF THE PARISH COUNCIL MEETING - Monday 17th July, 2017

Accepted as a true record.

9712. MINUTES OF THE F&GP MEETING - Thursday 3rd August, 2017

The Council granted the F&GP Working Party power to make decisions (Minute no. 9694 – 17th July 2017) due to the next full Council meeting not being until 18th September 2017. All items were resolved apart from minute 692 (issue of double glazed windows), the Council have decided to wait until Cllr Kerr has more information from Hayley Barsby (MDC-CEO) on the terms of the lease of the Town Hall.

9713. MINUTES OF THE EXTRAORDINARY MEETING - Tuesday 8th August 2017

Accepted as a true record.

9714. MINUTES OF THE F&GP MEETING - Tuesday 5th August, 2017

The Chairman read through the recommendations:

694-Royal British Legion (Parade & Poppies)
RESOLVED:
3 quotes are to be obtained for Cllr Wetton.
The parade route to be changed to include Robert Bye Way.
This will be deferred to an F&GP meeting next year, the options are for the parade to be funded by Cllr Wetton (NCC Allowance), the Parish Council to finance this or to use the suggestion from the RBL which is to have the parade walk around the Carrs to the Cenotaph.

695-Data Protection & Freedom of Information Event (changes for 2018)
RESOLVED: The Clerk, Assistant to the Clerk & Cllr Kerr attend this event.

696-Low Carbon Britain Event
RESOLVED: Cllr S. Adey to cover the own expenses due to this event not benefiting the Parish Council.

697-Hearing Loop (Trial)
RESOLVED: Install the hearing loop that Cllr Butler tested.

698-Room Hire Agreements
RESOLVED: The Council accepted room hire agreements for Big Warsop, MDC Housing and Neighbourhood Wardens.
The Clerk is to work out the square meters of the I.T. Suite, Room 2, Mike Johnson’s office and copier room. Any of the Parish Councils rooms rented to Warsop Infotech will benefit from a 50% reduction.

699-Contract (cleaner)
RESOLVED: The Council accepted the cleaners contract.

700-Terms & Conditions (W&DNs Deliverers)
RESOLVED: The Council accepted the deliverers terms & conditions.

701-Pre-Paid Card (Top Up)
RESOLVED: It was agreed to top up the pre-paid card by £500 and do this as an online bank transfer.

702-Building Maintenance
RESOLVED: The Council will seek professional advice on drains, damp, roof and electronic keypad issues.

703-A.O.B.
RESOLVED: The Council agreed to sell the spare roof tiles & slate.

9715. CRIME AND DISORDER

Adrian Tinklin read Sgt Neil Priestley’s written report.

I have reviewed crimes for the last 3 full months (01.06.2017 – 01.09.2017) compared them to the same 3 months last year:

2016
Total Recorded crime - 159
Violence related - 27
Burglaries (dwelling and non-dwelling) - 11
Vehicle offences - 20
Criminal damage - 16
Anti-Social behaviour - 85

2017
Total Recorded crime - 201
Violence related - 43
Burglaries (dwelling and non-dwelling) - 15
Vehicle offences - 27
Criminal damage - 23
Anti-Social behaviour - 89

As noted above, recorded crime has increased this year compared to 2016, which is in line with other areas.

‘Recorded crime’ relates to when an incident has been reported to the police, and it has been confirmed a crime has occurred.

The ‘Violence related’ crimes includes all types of violent related incidents, regardless of how serious.

‘Burglaries’ includes houses, garages and business premises.

‘Vehicle offences’ relate to when vehicles have been stolen, and when items have been stolen from within them.

The majority of the ‘Criminal damage’ incidents relate to vehicles being damaged, either by being scratched or windows smashed. The other incidents relate to where property has been damaged, including fences for example.

‘Anti-social behaviour’ is all types of ASB, and the majority relate to either groups of children or neighbour disputes.

He moved on to his report which raised concerns over staffing issues with the police and in particular, Neighbourhood Wardens. He said they are 4 wardens short and there are no plans to replace any wardens at the present time. Barry Snowden would be returning to his previous job role. PCSO Catherine Darby is leaving on 26th September and will be replaced by a full time PCSO.
Cllr Barlow raised the issue of crime numbers increasing and that they won’t include members of public who have been unable to report incidents on the 101 number. She asked if the Council would place a permanent advert in Warsop News about the online crime reporting system.
Cllr Kerr stated he would raise these issues at the next Mayoral Commission.
Cllr Adey asked Adrian who is part of the Parish’s beat team.
Adrian said there are 5 people, Steve Davis, himself, PC Kev Parsons, PCSO Dee Eyre and Catherine Darby (who will be replaced soon).
The Chairman asked about the off-road bikers and the equipment that he purchased for them as a Notts County Councillor.
Adrian stated that they were being used in Kirkby.

The Chairman informed the Council that a response has been received from Padding Tipping and Insp Butler. The Clerk will email these to Councillors and publish them on the Council’s website.

PUBLIC PARTICIPATION

John Brealey wanted to clarify some of the information that Stuart Ashton read out. The Parish target was 902 houses, as of 31st March 16 there has already been 207 built, 141 have been granted planning permission with another 33 sites proposed, this leaves a deficit of just over 500 houses.

Karen Hardy asked if the Council are still prepared to object to the Stonebridge development.

A gentleman asked if the Parish Council know where the CISWO land is that has been mentioned at the Mayoral Commission.

Tracey from LWS spoke of concerns about a lot of activity at Gleadthorpe that may be related to fracking. She said men and women have been seen during the day and night and she asked the Parish Council if anything could be done about this.

John Brealey asked if the Welbeck Colliery extension would be discussed by the Parish Council.

Bill Power spoke about the Robert Bye Way tribute and the hard work that took place behind the scene. He said he had presented a plaque to the church and he had another to be presented to Mrs Moody. He asked if Cllr Moody and the resident who started this project, would present this to her. He has a regiment plaque that he would like placed with the other Robert Bye plaques in the Town Hall. Bill also mentioned that he attended a meeting with a local recycling group. He said children would be recycling Coca Cola cans in exchange for poppies and he hopes to plant them before Remembrance Day. Finally, he thanked the Parish Council for its contributions towards the Robert Bye Way tribute.

9716. MATTERS ARISING FROM PUBLIC PARTICIPATION

Cllr Moody said he would arrange for the plaque to be presented to Mrs Moody by the resident involved in this project. He also thanked Bill on behalf of the Parish Council.

Cllr Kerr stated he has a large map of Warsop and he identified areas around Warsop that would be suitable for development. He said he would be speaking to the Portfolio Holder for Regeneration at the Mayoral Commission.
The Chairman stated it took some time to find out what was happening at Gleadthorpe. He confirmed it is related to fracking but they aren’t actually fracking at the site. Cllr Barlow raised concerns about people living at the site. Cllr Kerr informed her that he has asked PCSO Dee Eyre to visit the site.
Cllr Burgin spoke about the survey from LWS. He said 90% of people still want to object to the planning application. The survey shows that people want a supermarket along with health and infrastructure improvements, he said he would put this information forward at the Mayoral Commission. Cllr Barlow stated the survey showed that people were disappointed with health services and she had invited the health surgery to attend a Parish Council meeting but as of yet they have haven’t accepted the invite. Cllr Moody stated the LWS results were really good and could help the Parish to move forward.

9717. CHAIRMAN’S AUTHORITY

Cllr Moody stated he asked for this item to be added to the agenda because of the public’s point of view in relation to the meeting that took place with Stuart Ashton and 3 Cllrs. He raised his concerns and the concerns of the public regarding the meeting. He said it isn’t in the Chairman’s power to dictate what kind of meeting takes place and if the Parish Council are approached for a meeting, it’s not the Chairman’s right to decide who attends. He stated a Chairman has the right to convene a meeting, ensure a meeting is conducted according to the Standards Board for England and the Chairman has a casting vote if a decision it tied.
The Chairman stated he didn’t call a meeting, Harworth asked if they could meet with the Chairman. He stated he didn’t want to meet Harworth alone so he asked Cllrs Barlow and Brealey who were the representatives at the CCG meeting with Harworth. The Vice-Chairman was also invited but unable to attend and the Clerk was on annual leave so she wasn’t able to attend either. Stuart Ashton informed members of the Council about the planning application as he has done tonight. The Chairman stated that he thought all Cllrs and the public should hear what Harworth had to say and that’s why he was invited to the Parish Council meeting.
Cllr Moody said thank you to the Chairman for his explanation and be cautious in situations like this in the future.

9718. CHURCH YARD

The Clerk informed the Council that the company that carries out the church yard gardening maintenance has asked if the Council will increase the 12 cuts per season to 15. This is to make the cutting season longer and to make sure the standard of work continues.
Cllr Burgin stated the gardening company are doing a great job since taking over from MDC and the Council are receiving compliments on the standard of work.

RESOLVED: Cllrs A. Burgin, J. Kerr and S. Adey agreed to each use £200 from their District Council Ward Allowances.

The church warden, Keith Clayton has brought the issue of moles in the church yard to the Councils attention.

RESOLVED: The Council agreed to obtain 3 quotes for pest exterminators.

9719. SUPERMARKET LETTERS

The Chairman read an email from Tesco who stated they were interested at looking at the site for development of a Tesco Express.

Cllr Barlow left the meeting.

9720. TOWN HALL

The Clerk informed the Council that on Monday 11th September, a fire incident occurred in the Town Hall. The building was evacuated and the fire brigade attended the incident. This occurred because one of the thermal fuses did not blow out and it allowed the boiler to overheat. The fire brigade noted that the Council would need another fire door leading into the cellar and that would be discussed during the fire risk assessment on Thursday.
Cllr Kerr thanked the staff for their fast reactions that day. He said the incident could have been much worse as the gas mains are in the cellar. He stated the boilers were in a poor condition due to the previous engineer the Council used.

Mike Johnson (Warsop Infotech) asked if the Parish Council would supply more electric heaters for the courses he has starting at the end of September.
Cllr Cockroft said she doesn’t agree with the purchasing of heaters for Warsop Infotech.
Cllr Moody stated it is illegal for the Parish Council as employers to ask employees or other organisations to work in temperatures below 16 degrees.
RESOLVED: The Council decided that the rooms shouldn’t be hired until the new boilers are installed.

The Clerk informed the Council that the price for 2 new boilers would be £2400 inc VAT. This price works out at 2 boilers for the price of 1.
RESOLVED: It was agreed to purchase the 2 boilers from Keston/Ideal.

Cllr Kerr raised concerns about the Councils finance and the maintenance costs of the Town Hall. Maintenance costs in 2015/16 - £1,190, 2016/17 - £5,148, April to September 2017 - £8,393 and with everything still to be agreed this figure would increase to £26,000.
Cllr Adey asked if the Council should consider moving premises or ask residents of the Parish what their suggestions would be.
Cllr Kerr suggested asking the public about the precept along with the option to have council officers attached to the new leisure facility the Parish Council are working on.
Cllr Moody agreed with Cllr Adey and said this should be done before next year’s budget.

Cllr Adey proposed the Council consult the residents of the Parish in regard to the Town Hall.
Cllr Burgin seconded this.
Cllr Kerr abstained from the vote.
RESOLVED: The Council agreed to consult the residents of the Parish.

The Chairman explained to the Council that he thinks it would be a good idea to move the Clerk’s office to room 6 next to reception. This office has a fire escape whereas the current one does not.
RESOLVED: The Council agreed to move the clerk’s office to room 6.

9721. CARNIVAL

Cllr Cockroft stated there was no new update.

9722. BIG WARSOP

Cllr Burgin informed Council that the AGM took place on 13th September. Big Warsop will accept new funding bids March 2018 and they have around £480,000.

9723. WARSOP & DISTRICT NEWS

Cllr Moody stated the paper will go to print on Friday and it will be 28 pages due to there being no September edition and lots of articles. Cllr Moody said the designers contract states she is only paid for up to 24 pages and to save the Council the extra money, he agreed to let the designer have a free advert in the paper.

9724. NEIGHBOURHOOD PLAN

The NP group would have been meeting on Monday 11th September but due to the fire incident that took place Cllr Moody had re-arranged it for Tuesday 19th September.

9725. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 29/08/17 - £44,136.19)
(£5000 donation for C.A.B.)
Premier Account (Reserves) - (As of 09/08/17 - £33,775.23)
2 Shires Credit Union (Reserves) - £15,000

All payments were agreed to be paid.

  • Payments already paid:
    • V01666. RBL leaflet (W&DNs) - £190.00
    • V01667. Glascraft (Key Cutting) - £6.50
    • V01668. Office Essentials (Toiletries) - £29.76
    • V01669. Jay Chapman (Signwriter) - £130.00
    • V01670. Infotech (Fluorescent Tubes) - £34.97
    • V01671. Minster Cleaning (June) - £617.98
    • V01672. Minster Cleaning (July) - £617.98
    • V01673. SLCC (Uncashed Cheque-12/12/2016) - £118.80
    • V01673. SLCC (Uncashed Cheque-12/12/2016) - £90.00
    • OLB24. Wilkinson Landscaping (21/07/17) - £200.00
    • OLB25. D2 Studio - £1,000.00
    • OLB26. Wilkinson Landscaping (07/08/2017) - £200.00
    • OLB27. A B Waste (Skips-Town Hall & High St) - £420.00
    • OLB28. Wilkinson Landscaping (21/08/17) - £200.00
  • Payments due to be paid:
    • V01675. Cash – Delivery of W&DNs - £380.00
    • V01676. Cash – Postage - £70.00
    • V01677. Notts County Supplies - £47.46
    • V01678. Office Essentials - £4.03
    • V01679. Office Essentials - £55.52
    • V01680. Minster Cleaning - £42.77
    • V01681. Konica Minolta - £139.00
    • V01682. Mortons - £1,163.00
    • V01683. Pearl Installations - £42.00
    • V01684. Pearl Installations - £132.00
    • V01685. Kiel Tranter (I.T. Consultant) - £270.00
    • V01686. NALC (Data Protection Event) - £90.00
    • V01687. Midland Stairlifts (Battery) - £144.00

9726. CORRESPONDENCE

Brian Hawkins and Michael Dickinson will be completing a charity walk along the long-distance footpath, Viking Way (147 miles). The charity they are raising money for is ‘John Eastwood Hospice Trust’. The Council agreed to donate £150.

9727. NOTTINGHAMSHIRE COUNTY COUNCIL

No update due to Cllr Wetton’s absence.

9728. MANSFIELD DISTRICT COUNCIL

Cllr Kerr left the room as Cllr Burgin wanted to discuss and raise concerns regarding no. 1 on the planning applications.

Planning Applications

  • Disused Electricity Substation, Longster Lane, Warsop Vale – Change of use of land to showman’s depot.
  • 3 Clumber Street, Warsop – Change of use of ground floor retail to residential.
  • The Swallows, Cottage Lane, Warsop – Change of use from a public house to a convenience store.
  • 39 Southgate Road, Warsop – Notification for prior approval for a proposed larger home extension under the Town and Country Planning (general permitted development) (England) order 2015 – Single storey rear extension.
  • Windmill House Farm, Forest Road, Warsop – Listed building consent for installation of windows, stone lintels, door and canopy and new roof, with internal alterations.
  • Windmill House Farm, Forest Road, Warsop – Listed installation of windows, stone lintels, door and canopy and new roof, with internal alterations.
  • Elkesley House, Elkesley Road, Meden Vale – Proposed residential development.
  • Welbeck Colliery, Elkesley Road, Meden Vale – Notice under article 18 consultations on planning applications – variation of conditions 3 and 4 of planning permission ref: 2/2014/0272NT to allow a further 5 years for the placement of material and restoration of the site.
  • The Plough Inn, Church Street, Warsop – Change of use of first floor function room to 2 no. of one-bedroom apartments.

The Carrs

Cllr Burgin stated the Green Flag has been awarded again. He will be speaking MDC about the problems on the Carrs with rats and rubbish bins overflowing.

Meden Baths

No new updates

9729. DATE OF NEXT MEETING

Monday 16th October 2017

Council Pages

Contact

Tel: 01623 846 011
Mob: 07817 216 876