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Meeting Minutes 21 November 2016

MINUTES of the Parish Council meeting held on MONDAY 21st NOVEMBER, 2016 at 6.30pm upstairs in the Council Chamber, Town Hall.

Present:

Cllrs A. Wetton – Chairman (MDC), J. Kerr, (MDC), S. Moody, S. Dale, L. Davis & J. Brealey.
13 members of public.
PCSO Linda Foreman

Minutes

9555. DECLARATIONS OF INTEREST BY MEMBERS BOTH PECUNIARY AND NON-PECUNIARY

Big Warsop Partnership - Cllr. J. Cockroft.
Warsop Town Hall Management Group - Cllrs. J. Kerr, S. Moody and J. Allin.
Warsop Carnival - Cllr. J. Cockroft, S. Moody and S. Adey.
SOS - Cllrs. S. Moody and J. Kerr.
CCTV - Cllr. J. Allin.
Age Concern - Cllr. J. Allin.
Welbeck Colts - Cllr. A. Wetton.
Market Warsop Players - Cllr. S. Moody.
Meden Vale the Future - Cllrs. J. Allin and J. Kerr.
Warsop Youth Club - Cllrs. S. Moody and J. Cockroft.
Friends of the Carrs - Cllr. J. Kerr.
Warsop's Real Poppy Campaign - Cllr L. Davies.
Assoc of Labour Councillors - Cllrs. A. Wetton, J. Allin, J. Kerr, S. Moody and S. Adey.
Inner Wheel - Cllr. J. Brearley.
Christmas Market - Cllr. J. Cockroft.

Apologies:

Cllrs J. Allin – Vice-Chairman (NCC), S. Adey (MDC) & J. Cockroft.

9546. MINUTES OF PARISH COUNCIL MEETING – Monday 17th October, 2016

Accepted as a true record.

BARRY SNOWDON – PRESENTATION FOR OUTSTANDING SERVICE

The Chairman welcomed Barry Snowdon to the meeting and went on to say that Barry had worked for over 13 years in Warsop keeping the streets clean and that he had done a superb job, he referred to him as superman! Barry is always smiling and getting the job done but sadly for us Barry is leaving us to pursue his new role of Neighbourhood warden for Mansfield Woodhouse. We could not let him leave without making a presentation, on behalf of Warsop Parish Council and the people of Warsop, of a certificate and a keepsake gift to commemorate his fantastic work. The chairman thanked Barry again and wished him luck for the future, as a round of applause was given by all.

Cllr Kerr ended by saying Barry will be missed.

PUBLIC PARTICIPATION

Mike Johnson complained to the council regarding the issue of leaves on the Carrs which had caused him to slip, and mentioned an ongoing issue of vehicles being parked directly outside of the fire exit of Infotech.
Mike finished by inviting all Parish Councillors and council staff members to the Infotech Christmas lunch which is taking place on Thursday 15th December.

A member from the LWS group spoke on behalf of Debra Barlow who is concerned about the reports that it took about 10 men to put up the Christmas tree on the high street, none of which was wearing protective clothing or had concern for the surrounding public, she would like to know who authorised them to put it up.

Karen Hardy gave an update on LWS group – They had submitted a question to Mansfield District Council to be addressed at their meeting and as far as they are concerned the council have delayed it and delayed it by passing to various departments and the group have now been told that they had missed the deadline so the question would not be asked! The group are very disappointed in MDC but will keep the pressure on.
Karen asked the council if they knew about recent events on Stonebridge regarding the taking of wheelie bins. The incidents have been reported but they have been made to feel like these are petty crimes.
Finally, the group are waiting for Cllr Allin to get back to them regarding a one-way system near Doney Hill.

John Brealey advised the council that he had heard that Planning permission had been put forward to extend the quarrying at Wood Lane for a further 18 years.

Member of Public asked if the council were aware that 3 times last week at approximately 8pm rails were running along the lines near Stonebridge.

Bill Powers updated the council on the recent Remembrance parade saying that it is was a wonderful parade and it was great to see lots of younger people involved. He continued to say that the poppy wreaths were removed for one day to allow for the painting of the railings and it is now looking great and that he has told MDC that he will be continuing to keep an eye on it!
Bill then asked the council if they had had any updates on the supermarket site, and if there was anything in place to help people start up new businesses in the area. He also stated that the old chemist looks like it is falling to pieces and asked if the council could do anything to help it before it becomes completely derelict. He then went on to say that there is action required with fly tipping issues and moved on to say that if anybody would like to donate any tined or packaged food, the Plough will be collecting there and plan to distribute on the 2nd or 3rd December. He then asked if the council have thought about setting up a food bank.
Bill finished by saying that he hopes to see some of the councillors at the Community Christmas event taking place on the 9th December so that they can recognise the good work that has been done. Bill concluded his participation by wishing all, a very Merry Christmas and a healthy New Year!

The Chairman informed members and public that Barry Snowdon’s wife Julie arranges the clean up’s around the Carrs. He stated that at this time of year the weather makes this job more challenging but the parks team at MDC are working on it.

The Chairman stated that the Parish Council will deal with the issue of parking at and around the Town Hall.

The Chairman spoke briefly about the local firm who had previously erected all the Christmas in Warsop. The amount this cost the council was around £800.00 and the firm informed us last year that they wouldn’t be carrying on next year. He explained that the Parish Council received a quote from Andy Powers (electrical supervisor) at MDC -

  • Erect X2 trees into existing tree structures one on the High Street (20ft) and the other on the Town Hall(10ft). (trees to be delivered to site before we arrive)
  • Install lights to trees.
  • End of season remove lights from trees. (store lights at our depot for following year)
  • Cut down and Remove trees depose of trees.

Cost to deliver this work £150 ex vat.

Cllr John Allin arranged the delivery only, for the 20ft and 10ft Christmas trees through NCC and Brooks Farm – this is the same as previous years.
Darren Grey and his colleague agreed to erect and take down the 23 Christmas trees (4ft) for the shops at £10 per tree which the shop owners agreed and paid for.
Due to the poor condition of the trees and lights from last year the Chairman used his District Ward Allowance to purchase new Christmas trees and lights, costing £405.88.
The Parish Council staff sourced and collected the new lights and Christmas trees. They spruced them all up, attaching the lights and delivered them to all the shops.

The Chairman stated he is very disappointed with the District Council over not allowing questions from the LWS group at full council meetings. He said the District council meetings have been cut by half. He informed members and the public that he would be bringing the issue of LWS’s question to Bev Smith’s (Chief executive - MDC) attention and get a reason for the rejection of their question. He stated that currently the planning application has not been finalised or brought forward but they would have to wait and see if it comes through to the December meeting.

The Chairman stressed that the wheelie bins down the Stonebridge estate has happened in the past. He advised people to report the incident to the police, they will look into it and try to resolve the issue. However, the District Council’s tolerance on this issue is poor and they will more than likely charge for a new wheelie bin.

The chairman informed members and public that Cllr Allin has had an operation and has been unwell and that is why the members of public who have asked about the one-way system on Clumber Street have not had an update. Cllr Allin is keeping the pressure on Highways.

9543. MATTERS ARISING FROM PUBLIC PARTICIPATION

The Chairman stated Matters Arising out of Public Participation were dealt with in dialogue during Public Participation.

9542. CRIME AND DISORDER

The Chairman moved item 9 on the agenda - Crime and Disorder after Matters arising out of public participation.
PCSO Linda Foreman, a PCSO from another area read through the crime report (see here) and she explained that any questions would be wrote down and given to our local PCSO team.

PARISH COUNCIL 2017 MEETING DATES

All Councillors were given 2017 Full Council Meeting dates. RESOLVED: It was agreed to accept the 2017 Full Council Meeting dates.

PETER CRAWFORD’S MEMORIAL BENCH

Cllr Kerr has taken Irene (Cllr Peter Crawford’s wife) to the Carrs park to discuss a memorial bench for Peter. She has chosen a brown bench and has decided upon a location for it. Cllr Kerr explained that MDC will be paying for the ground work and his allowance will be paying for the bench, he is also arranging the plaque for the bench.

The chairman said that he thinks ‘Pete will be pleased’.
Bill Power asked the council to advise the local people of the date that the bench will be unveiled.

GRANT THORNTON

The Clerk informed the council that despite the past issues, the audit is correct and has passed.
Cllr Kerr Thanked Amanda and Town Hall staff.
The Chairman explained that, we have in the past relied heavily on Cllr Crawford, so it has been difficult to collate information without him, however saying that the biggest issue has been with the computer system which has now been upgraded, therefore no problems are anticipated in the future.

9547. TOWN HALL

Amanda Cooper explained issues concerning flooding into the Town Hall cellar, which appears to be coming from 2 slabs located above the cellar situated on the pavement of Wood Street, she advised that the staff are currently liaising with Nottinghamshire County Council who will determine who is liable.

9548. CARNIVAL

No report due to the absence of Cllr Cockroft.

9549. BIG WARSOP

No report due to the absence of Cllr Cockroft.

9550. WARSOP & DISTRICT NEWS

Cllr Moody gave the council the latest update – The front page will be of the remembrance parade and an article covering the Barry Snowdon presentation will be included within the paper.
Cllr J Brealey asked if the Paper is getting many articles?
Cllr Moody confirmed that he would like more. He also stated that he had emails from ‘Friends of Carrs’ stating that they have been sending emails for articles to be included within the paper and have yet to see any.
Cllr Moody explained that he has been replying to the emails however he has had no response from them.

9551. NEIGHBOURHOOD PLAN

Cllr Moody advised that there has been a meeting held with a small party of people opposed to the Stonebridge development and they have been looking at exploring alternative sites for the development. They have scheduled another meeting for next week.
Cllr Kerr asked to be updated with the latest information.

9552. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - £55,904.67 (As of 21st October 2016)
Premier Account - £33,762.61 (As of 9th November 16)
2 Shires Credit Union - £15,000

All payments were agreed to be paid.

  • Payments already paid:
    • V01571. NALC (Training course) - £75.00
    • V01572. JKE Web Design - £345.00
    • V01573. D2 Studio - £1,000.00
    • V01574. Footpaths & Countryside Group, S137 - £291.27
    • V01575. Premises license (Copy) - £10.50
  • Payments due to be paid:
    • V01576. Cash - Delivery of W&DNs - £380.00
    • V01577. Cash - Postage - £70.00
    • V01578. Minster Cleaning (Oct) - £588.83
    • V01579. Minster Cleaning (Nov) - £588.83
    • V01580. Konica Minolta - £101.86
    • V01581. Konica Minolta - £188.35
    • V01582. Mansfield Fire & Safety (Fire extinguishers) - £84.00
    • V01583. AGG (PAT testing) - £118.44
    • V01584. MDC - Premises License - £70.00
    • V01585. Amanda Cooper (23 sets of Christmas tree lights) - £298.77
    • V01586. Amanda Cooper (Travel expenses) - £107.20
    • V01587. Grant Thornton - £570.00
    • V01588. Mortons - £1,163.00

CORRESPONDENCE

The chairman read out a thank you card sent from Irene Crawford, Irene thanked all for the kind words and support given during this difficult time, she reiterates that Peter was a great man. It also advised that the funds raised for Cancer research had exceeded £1000 which is fantastic.

Valuation Office Agency – The Chairman explained that all businesses had got until the 30th November 2016 to have a look at the new business rates and report back with any issues. He said that most small businesses will probably not increase due to business rate relief.

The Chairman stated that he does not think that the Town Hall rates should be as they are and that will be something that can be looked into.

9553. NOTTINGHAMSHIRE COUNTY COUNCIL

No report due to the absence of Cllr Allin.

9554. MANSFIELD DISTRICT COUNCIL

Planning Applications

  • 67 Lime Crescent, Church Warsop – Excavation of front garden to form new driveway.

The Carrs

Latest update is Cllr Crawford’s memorial bench.

Meden Baths

Cllr Kerr advised the council that the deadline for the petition is now the end of January 2017.

CONFIDENTIAL ITEMS

Exclusion of Public

In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted.

Press and public were asked to leave by the Chairman so the discussion of the council’s confidential items could take place.


CLERKS PAY SCALE

The Parish Clerk was asked to leave the Chambers by the Chairman as an item relating specifically to her was to be discussed. Parish Staff member Gemma Blagg continued to record the minutes.

The chairman invited Cllr Kerr (Parish council staff manager) to introduce the first item – National Salary Award. Cllr Kerr advised the Council that he had been in contact with NALC (National Association of Local Councils) and according to the pay scheme scale for Parish Clerks, Amanda Cooper falls into the criteria that fits the LC2 category pay scale, Cllr Kerr advises that the criteria covers the amount of meetings attended and documented by Amanda, Council budgets and amount of staff she manages etc. and therefor she is due a pay increase and he suggested that January 2017 would be a good time for this.

The Chairman asked for details of Amanda’s current pay in comparison to what is stated with in pay scale LC2 and Cllr Kerr responded with the figures required.

Cllr S. Moody asked the Council when Amanda was made the Clerk not the acting Clerk.

Cllr Kerr explained that she was currently undertaking CILCA Clerk training course which upon completion would gain the qualification as a Parish Clerk. Cllr Moody asked if we would be breaking any employment laws by not advertising the Parish Clerk post.

The Chairman explained that if Amanda fits the LC2 pay scale criteria her pay should reflect this. He continued to say that Cllr Moody had a good question, however this has been looked in to and the clerk position can be filled internally. He agreed with Cllr Kerr that the increase should commence in January 2017.

Cllr Kerr then suggested that the pay should then be reviewed April 2018 and annually going forward.

Cllr Moody said that January to January might an idea, however no decisions were made regarding this.

Cllr Brealey agreed that Amanda should be paid accordingly and asked if there was any way in which the council can help, specifically with IT.

The Chairman advised that all the IT requirements have recently been updated and new accounting solutions have been put into place, Cllr Kerr told the council that Amanda is very competent and has competent staff supporting her also.

The Chairman then clarified the proposal – Amanda Cooper to be paid in line with NALC recommendations

RESOLVED: All in favour – agreed.


VOLUNTARY LIVING WAGE

Cllr Kerr suggested that staff on the Voluntary Living Wage receive an increase of 20p per hour which follows the increase A. Cllr Moody suggested that all staff on the Voluntary Living Wage should benefit from an automatic increase in line with the increases from the National Wage rates.

The Chairman asked the council for agreement in making automatic pay increases in line with the increases made by the National wage rates.

RESOLVED: All in favour – agreed.


PRECEPT

A discussion took place about the Parish Precept, the Chairman said that we no longer had Cllr Crawford’s knowledge and advise on the budget. It was suggested the council should seek advice on the Precept and budgets from MDC, other Clerks and Parish Council’s.


SHERWOOD SCHOOL MEMORIAL UPDATE

The Clerk gave an update to the council. She explained that the school are still looking at ideas and have lots of suggestions from pupils. Mr Perry’s wife and eldest daughter have visited the school and said they would like to have some input for the memorial. They asked for some time before getting involved because they are still coming to terms with his death.


CASUAL VACANCY/CO-OPTION

The Chairman stated that now councillor Dawson’s resignation had been accepted at the October meeting, the council have advertised the casual vacancy. The notice is dated 16th November 16 to the 6th December, this allows the 14 working days’ notice if 10 or more people wish to call an election. An election, if called would take place no later than 13th February 17. He explained that once the 6th December has passed without an election being called, the council can then move to the co-option process for the Meden Ward.

The Chairman informed members that the Parish Council has currently received 2 applications for the Netherfield Ward co-option and 2 applications for the Warsop Carrs Ward. He suggested applicants should attend an interview with a small panel of councillors and an extraordinary meeting for the co-option should take after the interviews.

RESOLVED: The interviews will take place on 10th December, starting at 10am and each last 20 minutes. Cllrs S. Moody, L. Davis and J. Brealey were selected for the interview panel. The extraordinary meeting for the co-options will be Monday 12th December at 6pm in the Council Chambers.

9555. DATE OF NEXT MEETING

Monday 16th January 2017

A list of Parish Council Meeting dates for 2017 were handed to all councillors.
RESOLVED: All agreed to accept the meeting dates for next year. The dates are as follows;

Monday 16th January
Monday 20th February
Monday 20th March
Monday 17th April
Monday 15th May
Monday 19th June
Monday 17th July
No meeting in August
Monday 18th September
Monday 16th October
Monday 20th November
No meeting in December

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