Meeting Minutes 20 June 2016
MINUTES of the Parish Council meeting held on MONDAY 20th JUNE, 2016 at 6.30pm upstairs in the Council Chamber, Town Hall.
Cllrs. A. Wetton Chairman (MDC), J. Allin Vice-Chairman(NCC) J. Kerr, (MDC), J. Cockroft, S. Moody, S. Adey (MDC), J. Brealey, L. Moody and S. Dale.
11 members of public.
Cllr B. Dawson. Cllr P. Crawford.
9496. CRIME AND DISORDER
Members of the Let Warsop Speak group (LWS) started public participation by expressing issues regarding the Neighbourhood Plan. The group is concerned that nobody has been able to see the plan so therefore no questions can be asked regarding it. The council was asked why in the past 4/5 months has the Neighbourhood plan has not been mentioned by any councillors involved and why it has not been mentioned in any previous council meeting minutes. LWS stated that in fact the only documentation that they could find on the Neighbourhood plan was a ‘Your Warsop page’ containing 3 posts, which has not been updated since 2013. The group would like to know how and who set up the Neighbourhood plan? The group also questioned how much understanding did the parish council have of the Local Plan back in Feb 2015 and they have additional concerns that 2 councillors involved with the Neighbourhood plan including 1 which is running the plan, are on Mansfield District Council Planning committee which to them shows a conflict of interest.
A member of public raised thoughts on the swans and cygnets on the Carr’s showground and asked if there are any measure in place to protect them when the carnival comes?
Finally, to conclude public participation a gentleman asked on behalf of a friend who is a resident, about the parking situation near Coopers Yard - Can residents get a permit?
9497. MATTERS ARISING FROM PUBLIC PARTICIPATION
The Chairman decided to leave public participation open for the public to join in.
The Chairman stated that the Neighbourhood Plan came about because, the Governments Localism Act that aimed to dissolve some planning issues to Parish councils and to help evolve local planning policy within the planning authorities (MDC) district wide planning policy framework.
Gary Kirk and Andrew Towlerton made a presentation to the parish council encouraging the council to embark on creating a Neighbourhood plan.
Mansfield District Council only have Warsop Parish Council within the district, they agreed to work with us to help create a Neighbourhood plan for Warsop. This is a learning curve with regards the legislation and they are unsure on how the neighbourhood plan will impact on them as the Planning Authority (after all the Neighbourhood Plan will need to be accepted by a Referendum).
A steering group was then set up including Cllr Kerr who encouraged feedback from the public via a survey, having a stall on Warsop market and the Carnival but this proved unsuccessful in gaining public Interest.
Cllr Kerr stated that the draft plan that was available on the night of the Parish Council meeting was not accurate and he has request Andrew Towlerton (Your Locale) to update the Neighbourhood Plan to include the flood risk information. He informed the council that there will be a stall at Warsop Carnival for a public consultation. The information gathered at the Carnival will be discussed at the Special meeting in July.
A member of public asked where this draft plan had been published.
The Chairman replied that it has not been published and it has been worked on with very little input from the Parish Council to date.
A member of public asked Cllr Kerr who was on the committee. He replied that Cllr Crawford, himself and the previous Clerk Tania Barlow were on the committee. The committee was started 3 years ago and a consultation took place on Warsop Market with very little interest. He stated that Parish Councils have to have local plans and they enlisted the help of experts who have worked on Neighbourhood Plans around the country. Cllr Kerr informed the council that he only received the draft plan last week and vital information regarding flood risks had been left out.
Cllr S. Moody stated that this is the first time he has seen the plan and trying to read a 50 page booklet in a very short space of time would be difficult. He said he has looked through it very briefly and reiterates that this plan is in draft form and is needing amendments adding before the final copy will be completed. (If you have no plan to put forward, it is difficult to raise interest from the public).
The chairman concluded the discussion on the Neighbourhood Plan stating that this was a draft copy and is very much a work in progress that will be discussed at a special council meeting on 20th July 2016. The draft copy will be made available to LWS representatives however asked them to read it very much as a provisional copy that will be amended and that the final version of the Neighbourhood Plan will have to be taken to a Referendum to be accepted and would need over 50% of the popular vote.
Cllr Cockroft advised that last year’s incident had been proven to be foxes that had injured the swan’s and that the Carnival showmen were not responsible.
Cllr Allin stated that residents of Coopers Yard can apply to NCC for a parking permit.
9498. DECLARATIONS BY MEMBERS OF PERSONAL AND PREJUDICIAL INTEREST
Big Warsop Partnership - Cllr. J. Cockroft
Warsop Town Hall Management Group - Cllrs. P. Crawford, J. Kerr, S. Moody and J. Allin.
Warsop Carnival - Cllr. J. Cockroft, S. Moody and Sharron Adey.
SOS - Cllrs. S. Moody, P. Crawford and J. Kerr
CCTV - Cllrs. J. Allin and P. Crawford
Age Concern - Cllr. J. Allin
Welbeck Colts - Cllr. A. Wetton
Market Warsop Players - Cllr. S. Moody
Meden Vale the Future - Cllrs. J. Allin and J. Kerr
Warsop Youth Club - Cllrs. S. Moody and J. Cockroft
Friends of the Carrs - Cllrs. J. Kerr and P. Crawford
The Friends of Thynghowe - Cllr. B. Dawson
Warsop's Real Poppy Campaign - Cllr. L. Moody
Warsop Vale Village Association - Cllr. P. Crawford
Assoc of Labour Councillors - Cllrs. A. Wetton, J. Allin, P. Crawford, J. Kerr S. Moody and S Adey
Inner Wheel - Cllr. J. Brearley.
9499. Minutes of the F&GP Meeting Held on Tuesday 14th June, 2016
596. Mircosoft office 365 - Cllr S Moody refers to recommendation of clerk Debit/credit card and agrees the recommendation however encourages a credit card with a small capped limit.
603. Section 137 Hetts lane holiday club - Cllr S. Moody asked the council if Hetts Lane Holiday club is a chargeable club.
Cllr S Adey then asks if the club is self-Sustainable, The Parish Clerk hands out the club’s accounts to the council members.
Cllr S Moody states that according to the accounts they do not charge and therefore a donation proves to be a good idea as the club offers a great service.
All recommendations are unanimously agreed.
Accepted as a true record.
9500. Minutes of the AGM held on Monday 16th May, 2016
9490. Recommend: Cllr S Moody stated that the finance update shows a loss however when collection of monies and taking account of council sponsored pages we will see that the paper is in profit.
Otherwise accepted as a true record.
9501. TOWN HALL
Cllr J. Kerr approached the subject of staffing during the EU Referendum vote, the clerk had received emails from Julie Jevons regarding a complaint that the door at the town hall was too heavy and could prove difficult for disabled or senior voter’s, Cllr J Kerr stated that he will help solve the issue with the doors. The Chairman agreed this is good idea, the EU referendum generates extra income for the Parish Council therefore if extra staffing is needed on polling day’s it would have to be reflected within the room hire cost to MDC.
Cllr Cockroft updated council on latest carnival news, she has had issues on and off with Mansfield District Council regarding the alcohol laws for the carnival event, however with the help of Cllr J Kerr the matter has been resolved once and for all. Unfortunately, the fencing posts for the carnival have been stolen so that issue will have to be dealt with before the event. Programmes for the carnival are at the printers and will be ready to go soon.
9503. BIG WARSOP
Cllr S Moody advised that Big Warsop are sending their annual Newsletter out with the July issue of Warsop & District News. No other updates.
9504. WARSOP & DISTRICT NEWS
Cllr S Moody updated the council. The paper has gone to print and the carnival will feature again on the front page. Referring back to Big Warsop, they have been charged £400.00 for the delivery of the annual newsletter to cover the cost of 2 runs for our deliverers.
Cllr Moody proposed new advertising costs within the Warsop and District News. He gave all councillors a list showing the old costs and the revised costs.
Councillors unanimously agreed the revised costs.
The Chairman stated that overall say on costs should be with Editor with clearance from Chairman, Cllr J Kerr added that Chris Wilson dealing with accounts at the Town Hall should be made aware of costs in advance in order to invoice accordingly.
Cllr J Kerr has asked if there is any way of including a petition in the paper regarding Warsop Baths, whereas the public can fill it out and maybe drop it into the Town hall. Cllr S Moody nodded in agreement.
9506. NEIGHBOURHOOD PLAN
Cllr J Kerr said that the Neighbourhood plan has been covered quite well under matters arising out of public participation, however he stated that we will need to be cautious and ensure that the plan reflects what both the Council and the public require.
The Chairman thanked Cllr Kerr for his involvement in the Neighbourhood plan and for taking it on from the start.
To conclude the Chairman advised the public that a meeting has been arranged for 20th July 2016 regarding the Neighbourhood Plan at the Town Hall and he encourages the public to attend and have their say.
9507. BANK BALANCES AND ACCOUNTS FOR PAYMENT
All payments were agreed to be paid.
- Payments already paid:
- V01512. Came & Company (Insurance) - £1,095.35
- V01513. Richard Parker (Plumber) - £2,480.00
- V01514. Warsop in Bloom - £500.00
- Payments due to be paid:
- V01515. Cash - Delivery of W&DNs - £380.00
- V01516. Cash - Postage - £70.00
- V01517. Minster Cleaning - £588.83
- V01518. Mortons - £1,163.00
- V01519. Notts County Supplies - £33.06
- V01520. NALC (Local Council Booklet) - £175.50
- V01521. Second Element (Legionalla risk Assessment) - £250.00
- V01522. Scribe 2000 - £294.00
- V01523. Titanium Electrical (Cellar light switch repair) - £45.00
- V01524. D2 Studio - £1,000.00
- V01525. Infotech (Clerk Computer) - £437.01
9508. NOTTINGHAMSHIRE COUNTY COUNCIL
The Chairman informed the Council that the Netto planning application had received an objection notice from Notts County Council Highways Authority. The Chairman stated that Dave Saunders (The Regeneration Portfolio holder at MDC) would be looking into this matter and any information will be passed on to Cllr Allin our Notts County Councillor.
Cllr J. Allin updated on the Robin Hood railway line stating that MP Mark Spencer stood and asked Prime Minister D. Cameron his thoughts on opening the line to the public and he gave his full support. Cllr Allin continued with a brief description of what the line will entail and said that it will run from Ollerton to Warsop. The Warsop station is still owned by Rail Track however Ollerton station is privately owned so it will only be a platform in Ollerton Village.
Cllr Allin mentioned that due to flash flooding certain streets within the pit tip area has suffered flood/mud damage. Cllr Allin contacted Tetra Point and Acre energy who promptly responded and came to the site to clear the mud.
9509. MANSFIELD DISTRICT COUNCIL
- Land at Mansfield Road, Spion Kop - Outline planning application with all matters reserved (except for access) to construct8 no. dwellings.
- 16 Netherfield Lane, Church Warsop - Notification of a proposed larger home extension under the town and country planning (general permitted development) (England) order 2015 for a single storey rear extension.
- Spring Farm, Sookholme Road, Sookholme - Detatched building to form garage, garden store, tackroom and first floor storage.
- Rheinwood Farm, Carter lane, Warsop Vale - Application for prior notification of agricultural or forestry development under the town and country planning general permitted development order 2015 schedule 2, part 6 - proposed grain store.
The Chairman updates council that the Carr's was inspected earlier this year to gain green flag status, however it will be the end of August/September 2016 before we are updated on the outcome.
Cllr J Kerr said that more petitions have been circulated in hope to make a difference.
9510. DATE OF NEXT MEETING
Monday 18th July 2016