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Meeting Minutes 23 November 2015

Minutes of the Special Parish Council meeting held on MONDAY 23rd NOVEMBER, 2015 at 6.30pm upstairs in the Council Chamber, Town Hall.

Present:

Cllrs. A.Wetton Chairman (MDC), J. Kerr, (MDC), P. Crawford (MDC), S. Moody, J. Cockroft, S. Adey, A. Hardy, J. Brealey, L. Moody, B. Dawson, S. Dale

Apologies:

J. Allin Vice-Chair (N.C.C.)

Minutes

9403. DECLARATIONS BY MEMBERS OF PERSONAL AND PREJUDICIAL INTEREST

Adrian Hardy - Mansfield & Ashfield Liberal Democrats

9404. INTRODUCTION BY CHAIRMAN

The meeting was called to discuss Tania Barlow's resignation and retraction of notice. The Chairman informed the Council that Tania will be able to address the Council with her reasons for her resignation/retraction and she can bring someone with her for support.

9405. CLERK RESIGNATION/RETRACTION

The Councillors were handed a pack with various letters in. The pack contained the Clerks contract, resignation and retraction letters, formal written warnings given to the Clerk and the Chairman's acknowledgement letters for her resignation and retraction.

9406. CLERK TO ADDRESS THE COUNCIL

Tania attended the meeting with the support of Marion Ellis. Tania spoke to the Council and gave her reasons and concerns with regards to her resignation and retraction of notice. Once Tania had finished speaking, she was asked if the Councillors would be able to ask her questions to which she agreed to. A question and answer session took place - Councillors and the Clerk were satisfied with the exchange of information in an amicable fashion.

9407. CONSIDERATION/DEBATE/IMPLICATIONS

The Chairman asked Tania if she would like to stay or leave while the Council considered its decision. Tania said she would like to leave and wait to be called back in. The Councillors considered and debated all the information they had been given and took in to account what Tania had spoken about.

9408. DECISIONS BY PAPER BALLET

A sealed vote was received by Cllr John Allin. He had received the same information pack given to the rest of the Councillors. The Chairman asked if the Council would accept Cllr Allins sealed vote in the later paper ballet on the Clerks resignation/retraction of notice letters.

It was agreed by a majority of 10 to 1 in favour of Cllr Allins vote being counted in the paper ballet.

Cllr Hardy chose not to vote by paper ballet but he would make his vote in a clear open way verbally recording his decision. This was agreed.

Councillors were handed ballet papers to accept or decline the Clerk's retraction of notice.

The outcome was:
3 in favour of accepting the retraction (2 paper ballets and Cllr Hardy’s verbal vote).
9 declining to accept the Clerks retraction of notice.

The second set of ballet papers were issued to accept or decline to accept the Clerks resignation.

The outcome of this ballet was:
9 in favour of accepting the Clerks resignation
3 declining to accept the Clerks resignation (2 paper ballet votes and Cllr Hardy’s verbal vote).

9409. CHAIRMAN TO DECLARE DECISION OF COUNCIL

Cllr A Hardy didn’t agree with the decision made by council and chose to leave the meeting at this point before the Clerk returned.

The Chairman invited the Clerk back into the meeting. The Clerk was informed that the council decided:

  • Not to accept her letter of retraction of notice received 20th November 15
  • The Council accepted her resignation letter dated and received 17th November 15.

Chairman stated that in making its decision the Council agreed to pay her 3 months’ notice period in lieu along with any other entitlements due to her.

The Clerk accepted the Councils decision.

9410. CLOSE MEETING

The Chairman thanked councillors for attending and for all their support in a difficult situation.

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