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Meeting Minutes 15 April 2024

MINUTES of the Full Parish Council meeting held at Warsop Town Hall, in the Council Chambers on MONDAY 15th April 2024 at 6.30pm.

Present:

Cllrs K. Hardy (Chairperson), A. Burgin (MDC), D. Hughes (MDC), G. Simpson, K. Bonsall, P. Dackombe, R. Butler.
Amanda Cooper (Parish Clerk).
2 members of public.

Minutes

6/1504. RECEIVE ANY DECLARATIONS OF INTEREST

Age Concern - Cllr R. Butler.
Birklands School Board of Governors - Cllr G. Simpson.
Christmas Smile - Cllrs K. Hardy, D. Scaysbrook and K. Bonsall.
Finance & General-Purpose Working Party - Cllrs K. Hardy, D. Scaysbrook, A. Burgin, R. Butler and K. Bonsall.
Friends of the Earth - Cllrs R. Butler and K. Hardy.
Friends of the Carrs - Cllr A. Burgin.
Friends of Warsop Vale CIC Director - Cllr A. Burgin.
Green Party Member - Cllr R. Butler.
Labour Party Member - Cllrs A. Wetton, A. Burgin and J. Stephenson and D. Hughes.
MDC Planning Committee - Cllrs A. Wetton and J. Stephenson.
Meden Medical Services PPG - Cllr K. Bonsall.
Meden Vale Colts FC - Cllr A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sport 4 Kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs K. Hardy, D. Scaysbrook, A. Burgin, R. Butler and K. Bonsall.
Swallows Green - Cllr D. Barlow.
Target 1 - Cllrs G. Simpson.
Vibrant Warsop Subcontractor - Cllr P. Dackombe.
Warsop Carnival Committee - Cllrs P. Dackombe and K. Bonsall.
WPC Room Hire (Ferocious Dog) - Cllr K. Bonsall.

The following additions have been made –
Cllr G. Simpson – Target 1.

2/1504. APOLOGIES

Cllrs A. Wetton (planning meeting), D. Barlow (ill), D. Scaysbrook (holiday) and J. Stephenson (originally planning meeting but updated by Cllrs as a medical emergency).

RESOLVED: The council accepted the apologies of all Cllrs.

3/1504. MINUTES OF THE PARISH COUNCIL MEETING – Monday 18th March 2024.

RESOLVED: Agreed and accepted as a true record.

4/1504. MATTERS ARISING FROM THE MINUTES OF THE LAST PARISH COUNCIL MEETING

The Clerk emailed Cllrs regarding a working group for the vacant Strand Bingo site. A meeting will be arranged with those who have shown an interest in being involved.

There is an update on the memorial site for Cllr Glynn Morris. The council can choose the location and inform Carol of the details of the event and invites.

RESOLVED: The council agreed that the Parish Councils car park would be used as the tree planting site because Cllr Morris spent a lot of his time doing garden maintenance works along the Robert Bye Way area. There is also less chance of vandalism.

Cllr Hughes has arranged to meet with the Clerk to go over a letter to Bassetlaw DC planning regarding the development in Meden Vale.

7/1504. CRIME AND DISORDER – REPORT FROM THE WARSOP POLICE TEAM

There were no police present or police report. Cllrs spoke about the past PC Kev Parsons and the effort that he made to make sure the council received an in-person update. Cllrs expressed that they would like to have a report if there are no police available to attend a council meeting and if the report could revert back to the comparison from one period within the year to the same period in the previous year.

RESOLVED: The Clerk will contact the local police team and ask for a comparison report if no police can attend.

8/1504. RECEIVE AN UPDATE FOR NOTTS COUNTY COUNCIL

Cllr Bethan Eddy gave her apologies due to unforeseen circumstances.

The Chairperson allowed Cllr Butler to update members on the complaints he has received about the vacant Strand Bingo site. He stressed that the council must help in whatever way it can and contact should be made with Eastwoods.

Cllr Butler left the meeting due to not being able to hear or get the hearing loop working.

9/1504. RECEIVE AN UPDATE FROM MANSFIELD DISTRICT COUNCILLORS

Cllr Burgin and Cllr Hughes both gave an update.
Cllr Burgin as Portfolio for Environment and Leisure, he has taken a delegated decision regarding the crematorium. He has continued to push MDC to resolve the Town Hall asset transfer as quickly as possible. The hub is still scheduled to open on 1st June. There has been a Cllr resignation which now leaves a seat empty.
Cllr Hughes has been in discussion with MDC parks department to have pencil park at Meden Vale tidied and he is wanting keep pressure on the planners regarding the housing development in Meden Vale that falls under Bassetlaw.

PUBLIC PARTICIPATION

No public present.

10/1504. MATTERS ARISING FROM PUBLIC PARTICIPATION:

None.

11/1504. CLLR BONSALL TO DISCUSS CLLR TRAINING AND WANTING TO ATTEND NEW CLLR TRAINING AGAIN

Cllr Bonsall asked the council about the training budget and how does it get used. The Clerk explained that there were 2 training courses available, one is regarding biodiversity which is something the council must take part in and the second is a code of conduct training. Cllr Burgin stated that he and the Chairperson wanted the training budget to be higher. The Chairperson said some training has been identified by staff and she asked Cllrs to contact the Clerk if they knew of any training they wanted.

12/1504. DISCUSS THE CO-OPTION PROCESS AND DECIDE ON ACCEPTING A CANDIDATE

The Clerk explained that the process for the notice of vacancy and the co-option notice had been followed. The deadline for co-option applications was 22nd March and no applications were received. There was a previous candidate that the council granted permission to for her application to be added in with this current co-option. The Chairperson also spoke about a buddy system for new Cllrs. New Cllrs would be buddied up with an existing Cllr for support and guidance. Cllrs Bonsall and Burgin were in agreement with the idea. Cllr Burgin said that this is something the Labour Group do, and Cllr Simpson said he prefers to ask the Clerk.

RESOLVED: Nadine Mcguiness was co-opted by all members present at the meeting. The Clerk will send out the information required and complete all the forms that need signing.

RESOLVED: The council agreed to use a buddy system for new Cllrs so they can offer support in the new role.

13/1504. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

There was an update given by the Clerk and Chairperson.

Due to the high winds, a tree in the church yard has been a broken branch that is hanging near the footpath. Cllr Dackombe asked if the council could cease responsibility for the church yard. It was explained that unfortunately the church yard maintenance is a statutory duty.

RESOLVED: The Clerk is to contact PCL to undertake the emergency tree works.
The Clerk presented the council with a copy of council insurance renewal. Due to the delay in the asset transfer, the policy will need to include the Town Hall, but the insurance company have said they will waive the admin fee when we amend the policy.

RESOLVED: The council agreed to accept the insurance renewal.
The council’s solicitor was hoping to be able to provide a copy of the contract for the asset transfer but was unable to retrieve a copy. The asset transfer is due to be completed around the 29th and 30th April. The council asked if they could make the resolution on the sale of the outbuildings without seeing the amended version of the contract and if they could delegate powers to the Chairperson and another Cllr to sign the contract. The Clerk stated she would need to seek advice from NALC as she was uncertain if this was the correct practice.

RESOLVED: In principle the council agrees to accept the amendment that states Lifespring Church can sell the outbuildings at the side and the proceeds are then spent on the Town Hall.

RESOLVED: In principle the council agrees that if there are no regulations on delegating the powers to the Chairperson and another Cllr to sign the contract outside of a council meeting then the Chairperson and another Cllr sign the contract as a delegated decision.
The council needed to agree an emergency plan for the Town Hall if the asset transfer is delayed further or if it fails to go through. A decision at MDC will be made on Friday the 19th April regarding the amendment within the contract.

RESOLVED: The council agreed to call an extraordinary meeting on Wednesday 24th April to discuss an emergency plan. This meeting could accommodate the signing of the contract if required.
The Clerk read through the meeting notes from the meeting she had with Lifespring. The item including Ferocious Dog room hire was discussed separately as Cllr Bonsall has a conflict of interest in this matter.

RESOLVED: The council agreed to remove the cooker from the kitchen, share room hire of the Council Chambers in exchange for use of the downstairs room for CAB, use an intercom/ring doorbell system for WPC and it was agreed that the council would hire the Council Chambers, office 26 and the warden’s room for £9,100.00.

Cllr Bonsall was asked to leave the meeting while a discussion on room hire for Ferocious Dog took place.

The Chairperson explained that Lifespring asked the Clerk if FD could use room 9 for band rehearsals. The Clerk explained that there would be a room hire charge for this. The council received an email asking if the room hire charge could be waived as a goodwill gesture and if not, Lifespring would pay the invoice. This decision was then brought to full council for discussion and approval.
The Chairperson stated that the Clerk had followed the correct procedure but asked the council to consider the voluntary work that Kenny Bonsall has provided for the council. Cllrs Burgin and Dackombe stated they appreciated all the hard work that Kenny had provided. Cllr Simpson shared that he had to hire and pay for a room at the Town Hall. Part of that included helping out with the cleaning as well as helping within the community and at events.

RESOLVED: The council agreed that Lifespring would pay the invoice but any Cllr that wished to make a donation to Lifespring could, and the donation would go towards paying for the room hire.

The Chairperson asked for her following statement to be minuted. The council recognises all the many volunteers that help with day-to-day activities or with events. She thanked them all for their help and support throughout the years.

Cllr Bonsall returned to the meeting.

The Chairperson gave an update that the staff appraisals had been completed. Some issues were noted with the job descriptions and some training for staff was identified. Cllr Burgin stated that the job descriptions shouldn’t need to change too much, and the council needs to be aware of its current budgetary pressures. The Chairperson suggested that the council needs to create its own vision and then the job descriptions can be based on that vision and what the council wants to offer. A staffing meeting will be arranged after the Annual Meeting of the Parish Council in May when all working parties will have elected new members. The staffing meeting will explore the review of the Parish Council and the next steps for Parish Council staff.

14/1504. WARSOP PARISH NEWS – UPDATE FROM THE CHAIR, VICE-CHAIR OR CLERK

Cllrs discussed the different options that were provided. Cllr Burgin stated that this is something that the Parish Council provide, and he would not want the Parish Council to lose this. The Chairperson asked for permission to allow discussions to continue with Vibrant to see if there is a way forward.

RESOLVED: The council agreed that Cllrs Hardy and Scaysbrook can continue to meet Vibrant Warsop with the Clerk and discuss any other ideas or options.

15/1504. RECEIVE AN UPDATE ON PARKS WITHIN THE PARISH

The district council have received a number of complaints regarding the condition of the Carrs after the circus left. The field had been incredibly wet and there were some large vehicles that transport the circus. The Clerk said she had a complaint about the parking on the grass at the Carrs opposite Meden School.

16/1504. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 31/03/24) £48,228.65
Earmarked Reserves
Contingency Fund (formally leisure) - £10,000
Relocation Fees - 10,000.00
Hanging Baskets - £500.00
CAB 25/26 - £5,000.00
Premier Account (Reserves) - (As of 31/03/24) £29,932.84
TransaveUK (Capital Reserves) - £15,000

All payments were agreed to be paid.

  • Payments already paid:
    • OLB140. NALC (membership) - £2,429.26
    • OLB141. Pearl Installations (fire security) - £682.80
    • OLB142. Payroll (recharges) - £3,092.71
    • DC8. Viking (stationary) - £396.91
  • Payments due to be paid:
    • DC9. Storage boxes - £35.23
    • DC10. Easter (event) - £97.81

17/1504. RECEIVE A LIST OF MANSFIELD DISTRICT COUNCIL PLANNING APPLICATIONS SINCE THE LAST MEETING –

  • Planning
    • Bath Lane Farm, Sookholme Road, Sookholme - CHANGE OF USE FROM FORMER AGRICULTURAL BARN TO C3 RESIDENTIAL DWELLING HOUSE (BARN CONVERSION) WITH EXTENSION TO REAR (Market Warsop Ward).
    • 11B Sherwood Street, Warsop - PRIOR NOTIFICATION OF A CHANGE OF USE OF FIRST FLOOR TO 1 NO. RESIDENTIAL UNIT (Meden Ward).

18/1504. DATE OF NEXT MEETING - Monday 13th May.

This meeting has been brought forward a week due to personnel scheduling.

The meeting closed at 8.43pm.

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