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Meeting Minutes 19 July 2021

MINUTES of the Parish Council meeting held at The Hostess, Sookholme on MONDAY 19th JULY 2021 at 6.30pm.

Present:

Cllrs A. Burgin (Vice-Chair) (MDC), G. Simpson, R. Butler, A. Wetton (MDC), G. Morris & W. Williamson-Cooper.
Amanda Cooper (Clerk)
2 Members of public
PCSO Kath Spowage and PC Kev Agar.

Minutes

1/1907. RECEIVE ANY DECLARATIONS OF INTEREST

Association of Labour Councillors - Cllrs A. Wetton and A. Burgin.
Big Warsop Partnership - Cllrs A. Burgin, G. Simpson and W. Williamson-Cooper.
Birklands School Board of Governors - Cllr G. Simpson.
Finance & General-Purpose Working Party - Cllrs D. Barlow, A. Burgin, W. Williamson-Cooper, R. Butler, K. Hardy and Marc Jones.
Friends of the Earth - Cllrs R. Butler and K. Hardy.
Friends of the Carrs - Cllrs W. Williamson-Cooper & A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Let Warsop Speak - Cllrs D. Barlow, K. Hardy & R. Butler.
Liberal Democrats Party Member - Cllr K. Hardy.
MDC Tenants Association - Cllr W. Williamson-Cooper.
Meden Vale Colts FC - Cllr A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs D. Barlow, A. Burgin, R. Butler, M. Fowler, G. Morris and W. Williamson-Cooper.
The Rotary Club - Cllr G. Simpson & W. Williamson-Cooper.
Town Hall Room Hire (Sports 4 kidz) - Cllr G. Simpson.
Warsop Athletic FC - Cllr Mark Fowler.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Food Share - Cllr W. Williamson-Cooper.
Warsop Youth Club - Cllr G. Simpson.
Warsop Youth & Community Trustee & Secretary at the Shed - Cllr W. Williamson-Cooper.
Where There’s Hope - Cllr W. Williamson-Cooper.

2/1907. APOLOGIES

Cllrs Barlow, M. Fowler, K. Hardy and L. Davis.

3/1907. ABSENT

Cllr M. Jones.

4/1907. MINUTES OF THE PARISH COUNCIL HELD VIRTUALLY – Monday 17th May 2021.

RESOLVED: Agreed and accepted as a true record.

5/1907. MINUTES OF THE EXTRAORDINARY PARISH COUNCIL – 27th May 2021.

RESOLVED: Agreed and accepted as a true record with the amendment of removing NCC from Cllr Wetton’s name.

6/1907. MINUTES OF THE EXTRAORDINARY PARISH COUNCIL – 7th June 2021.

RESOLVED: Agreed and accepted as a true record with the amendment of removing NCC from Cllr Wetton’s name.

7/1907. MINUTES OF THE EXTRAORDINARY PARISH COUNCIL – 7th June 2021.

RESOLVED: Agreed and accepted as a true record with the amendment of removing NCC from Cllr Wetton’s name.

8/1907. CRIME AND DISORDER – REPORT FROM SGT PRIESTLEY

Below are the latest crime figures for the entire Parish of Warsop. The figures are a comparison between 1st April 2021 to 30th June 2021 and the same period in 2020.

Total Crime Recorded - 74 (2021), 56 (2020) -32.1%

Burglary Residential - 1 (2021), 2 (2020) +50%

Burglary Non-dwelling - 0 (2021), 0 (2020) 0%

Theft from Vehicles - 0 (2021), 0 (2020) 0%

Theft of Motor Vehicle - 5 (2021), 1 (2020) +400%

Theft from Person - 0 (2021), 0 (2020) 0%

Criminal Damage - 14 (2021), 10 (2020) -40%

Arson - 1 (2021), 1 (2020) 0%

Domestic Violence - 13 (2021), 12 (2020) -8.3%

Domestic Violence (non-crime) - 7 (2021), 8 (2020) -12.5%

ASB Incidents (not crimes) - 25 (2021), 37 (2020) -32.4%

Hate Crime - Race - 0 (2021), 0 (2020) 0%

Hate Crime - Transgender - 0 (2021), 0 (2020) 0%

Hate Non-Crime - Race - 0 (2021), 0 (2020) 0%

Public order offences - 4 (2021), 5 (2020) -20%

All crimes recorded during this reporting period have increased by 32.1%, this can mainly be attributed to the fact that during the same reporting period in 2020 we were in a lockdown period where shops and businesses remained closed.

Residential burger is showing a -50% increase, this again has to be attributed to the fact that we have remained in lockdown due to COVID-19 and most people are being at home thus reducing the possibilities of being subject to the victim of a burglary.

Vehicle crime is showing a significant increase of 400%. There has been a particular spike in the theft of motor vehicles in June 2021, the motors operandi for each have been different for each offence with different vehicle types from cars, vans, motorbikes, and the attempted theft of a motorhome. Meden Vale has been the main target of these vehicle thefts and to target this we have increased our high visibility patrols in the area during the key times.

Where victims of crime have been visited following an offence, we have identified vulnerabilities at the location in order to attempt to design out crime and target harden the attacked location.

We are aware of the continued reports of the use of off-road motorbikes within the Warsop area causing annoyance to the public and damage to farmland, public bridleways and footpaths. This has increased recently due to the excellent weather that we have been experiencing. The Warsop Neighbourhood Policing Team have been targeting the key problem areas with the use of police off-road Land Rover, where suspects have been located, their motorbikes have been seized and prosecuted for any offences where possible.

Anti-social behaviour is showing a very positive decrease of -32.4%. Some of the decrease is due to the high visibility patrols in the key areas and through education of individuals in relation to COVID-19 regulations. As mentioned previously by PC Parsons COVID-19 breaches are recorded under the same category as ASB.

PC Kev Agar introduced himself to the council as the new beat manager for Warsop Parish. He is aware of some of the local issues relating to motorcycles and off roading. PC Agar is off road trained which means Warsop Parish will benefit from the use of the off-road land rover.

Cllr Butler reported witnessing 3 young people riding on a smaller type of motorcycle down High Street.
PCSO Kath said she possibly knows who Cllr Butler is referring to if it’s the same people. The motorcycle has been fitted with a lawnmower engine.

The Vice-Chair welcomed the new beat manager and thanked them for attending.

Cllr Wetton reported an issue that occurs outside Nisa, where girls are riding e-scooters without any helmets.
PCSO Kath again said they are aware of the issue. The police can only do something if they catch them doing the offence. The police are not allowed to give chase either.

Cllr Williamson-Cooper asked the police if insurance was required to ride an e-scooter.
PC Agar stated that if you have purchased an e-scooter and use it on the road or in public spaces then you are required to purchase insurance. The speed of the e-scooter also has to be taken into account.
Cllr Williamson-Cooper asked the police for some information on this so that he could pass it on to those who attend the youth club with e-scooters.

PUBLIC PARTICIPATION

Mrs Briggs had received the asset register from the Clerk but that the information on it did not relate to the amounts specified on the annual accounting statement. Mrs Briggs wanted to know what the figure on the accounting statement is made up of.

Cllr G. Morris arrived. He had been without internet access and didn’t realise that the venue had changed.

9/1907. MATTERS ARISING OUT OF PUBLIC PARTICIPATION

The Clerk explained that she is currently working on gathering all the relevant information that is required for the asset register and this work started back in the spring during the delegated decision meetings with the Chair, Vice-Chair, Clerk and Assistant Clerk. The issue has been that the Parish Council don’t hold all the relevant paperwork which has meant she has been trying to contact the District and County Council as well as the Land Registry.
The High Street car park has a boundary issue that needs to be resolved which is causing a delay.
Insurance valuations have been scheduled to take place in October for the Town Hall. Other assets can be done once the required information have been secured.

10/1907. TO DISCUSS THE WELCOME BACK FUNDING FROM THE GOVERNMENT

The Vice-Chair explained briefly what the Welcome Back Funding was and what it can be used for. The District Council will receive the funding and then look at costs of painting the railings, restoring benches, repair the pavement, lighting, etc. MDC will decide how much of the fund can be given to the town centre for Warsop as this fund has to be split between Mansfield, Forest Town, and town centres within Mansfield. Cllr Burgin said the Parish Council would look at a summer clean up event and holding a Christmas open evening with this funding and he asked the Parish Council to reserve some monies for these events.

RESOLVED: The council unanimously agreed to reserve £15,000 for the summer clean up event and the Christmas open evening.

11/1907. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

DD Meeting Updates –

  • Noticeboards - New noticeboard terms and conditions have been produced, agreed and handed out to organisations who previously used them.
  • Car Park - The PC car park potholes have been repaired by NCC free of charge due to them using us as a trial for individual pothole work costs. I have thanked Johnny Davis.
  • Annual leave - Gemma is on annual leave now and will be back on 2nd August. I will be off from 11th to 27th August.
  • Clerk - I gave an update on my health, I won’t go into it now, but Cllrs can contact me for an update.
  • Town Hall Re-opening - CAB and RBL are happy to re-start their surgeries. I haven’t had confirmation from MDC Housing, I will be contacting them again. It was decided that the covid guidance will be kept in place for the building. The opening days will be either a Tuesday or a Tuesday and Wednesday. The finer details are still to be decided.
  • Tree works - I have asked MDC for a quote for a tree inspection with an in-depth look at the area behind the church side cottages. That area will have the current trees removed and new trees planted 2m away from the boundary wall. Trees have been selected for the re-planting schedule.

    A tree inspection cannot be undertaken at the PC car park as we are still trying to determine the boundary and what we are responsible for.
  • Outbuildings - A reclamation company has viewed the materials on the outbuildings at the side of the Town Hall. I’m waiting for their response.
  • Community Group - Cllrs Burgin and Morris have withdrawn from the group due to conflicts of interest. Funding questions had been raised by Cllrs and NALC/legal team have confirmed that the only way to grant any funding to the community group would be by a s137.
    The first meeting of the community group took place with the Chair, Assistant Clerk and me. This was meant to be an informal meeting for group members to meet with some information for members on the Town Hall to take away and decide if they wanted to continue with the project. Unfortunately, a small number of members made the meeting quite negative and as a result 2 people have asked to be removed from the group. I have emailed group members for permission to pass on their contact details to the group leaders who are arranging a separate meeting. At present, only 3 people have responded. I will also be sending out letters to the remaining residents who selected that they would like to be part of the community group to confirm they no longer wish to be part of the group. Once we know that the numbers are there, I will work on providing asbestos reports, list of building users, info on funders that we have spoken to, etc.
    Hetts Lane Holiday Club - £250 s137 funding has been granted.
    Welcome Back Funding - Reserve List (80k) – Gemma and I have set this out as a guide, but full council will have to agree this.
    - 5k CAB
    - 10k Leisure
    - 10k Maintenance/Services catch up
    - 5k Car Park (next to the library)
    - 10k Community Group
    - 5k Loan
    - 15k Welcome Back Fund
    - 10k Swallows Green, The Shed and ASB
    - 10k Consultation Priority List
    *Remembrance – I will be speaking to Cllr Bethan Eddy and asking her to continue what previous Cllrs have done.
    Resolved The council agreed to defer this decision to September as there were only half of the members at the meeting.

    Cllr Davis has handed in her resignation. She will be moving out of the area.
    Resolved The council accepted the Cllr Davis’s resignation. Members sent their best wishes to her for the future.

12/1907. BIG WARSOP – UPDATE FROM CLLR BURGIN

The AGM was 2 weeks ago and new members including 2 Parish Councillors were added to the group. This year will likely see the end of the funding pot from Big Warsop.

13/1907. WARSOP PARISH NEWS – UPDATE FROM THE CHAIR, VICE-CHAIR OR CLERK

The deadline is today and there are over 100 emails to go over. Some space has been saved on the back page for the advertising of the Welcome Back Funding events.

14/1907. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 19/07/21) £82,176.20)
(£10,000 for Future Sports Provision, previously Meden Sports Center)
(£5,000 for the Loan)
(£5,000 for tree works in the High Street car park)
(£10,000 for missed building services work during Covid)
Premier Account (Reserves) - (As of 19/07/21) £33,828.58)
2 Shires Credit Union (Reserves) - £15,000

All payments were agreed to be paid.

  • Payments already paid:
    • V01929 Mobile Phones (MAY) - £239.98
    • V01930 Sports 4 Kidz (ASB Outreach) (MAY) - £800.00
    • V01931 Room Hire (Fretwells) (MAY) - £60.00
    • V01932 Cleaning Equipment (MAY) - £4.97
    • V01933 WPN PPE (MAY) - £16.45
    • V01934 S137 (Hetts Lane Holiday Club) (JUN) - £250.00
    • V01935 County Supplies (Cleaning Equipment) (JUN) - £65.33
    • V01936 Swallows Green Noticeboard (JUN) - £177.98
    • V01937 Paint (Side Entrance) (JUN) - £59.37
    • OLB11 WPN Printing (JUN) - £701.34
    • OLB12 Came & Company (JUN) - £1,334.43
    • OLB13 Room Hire (Fretwells) (MAY) - £60.00
    • OLB14 CAB (JUN) - £5,000.00
    • OLB15 Internal Audit (JUN) - £139.25
    • OLB16 Acer (Church Yard) (JUN) - £165.00
    • OLB17 MDC Loan (JUN) - £4,021.86
    • OLB18 Room Hire (Fretwells) (JUN) - £60.00
    • OLB19 Acer (Church Yard) (JUN) - £165.00
    • OLB20 D2 Studio (WPN Design) (JUN) - £1,100.00
    • OLB21 Acer (TH and High St Car Park) (JUL) - £100.00
  • Payments due to be paid: None

The Clerk said there was an amendment to V01895, it should state £119.19. The invoice showed £119.99 but the amount taken was £119.19.

15/1907. NOTTINGHAMSHIRE COUNTY COUNCIL – UPDATE FROM CLLR WETTON

I apologise for not being able to attend this evening.

There has definitely been a positive change in direction at the County Council with the new leadership team at County Hall and Ben Bradley as the leader.

After the first Council meeting, the Council declared a climate emergency putting the climate at the heart of NCCs strategic plan.

The Transport & Environment Committee has established a Highways Review Panel to conduct a review of the Council’s highway services. This is a cross party panel to review how we repair and maintain the highways looking at improvements that can be made. This will enable the council to look at best practice and also if there are any innovative measures that would deliver sustainable repairs. This is something that will benefit us all.

On a personal note, I’ve had meetings with the highways officer and have a further meeting next week to discuss issues as this is one of the main reason people contact me. If there is anything anyone would like me to raise, please let me know. We have another full council meeting on Thursday, and I have ongoing meetings and correspondence with residents.

If anyone needs any assistance, please let me know.

Cllr Bethan Eddy

16/1907. MANSFIELD DISTRICT COUNCIL – UPDATE FROM DISTRICT COUNCILLORS

Cllr Wetton attended an MDC planning committee meeting where 4 planning applications for the Parish of Warsop was considered. Cllrs local to the Parish spoke out against these applications but unfortunately, they were ignored, and the decision was made based on a majority vote.
Cllr Burgin attended as an objector for the Church Warsop development which is offering no section 106 monies from the development on old Miners Welfare site for education, health, highways & public open space improvements due to affordability, applicant claims these costs make development unaffordable, this will stop the much needed upgrade of the play area.

Cllr Burgin stated that the Civic Centre is back open for appointments only and council meetings will be held back in the centre.

Delegated Decision, Off Street Parking Order, main change is to make it enforceable to issue fines to vehicles parked in electric vehicle charging bays that are not using charging facility, the previous order didn’t allow fines to be issued for this offence.

  • Planning
    • Land Between Longden Terrace and Pavillion Close, Warsop - RESIDENTIAL DEVELOPMENT OF 16 AFFORDABLE HOUSES WITH NEW ROADS, INFRASTRUCTURE, EXTERNAL WORKS AND LANDSCAPING.
    • The Bungalow Adjacent Red Brick House, Peafield Lane, Warsop - REMOVAL OF CONDITION 3 (OCCUPATION RESTRICTIONS) ON PLANNING PERMISSION 1990/0021/P - CONVERSION & EXTENSION TO ONE OUT BUILDING TO FORM A SINGLE DWELLING.
    • 24 Woodlands Way, Spion Kop - NOTIFICATION FOR PRIOR APPROVAL FOR A PROPOSED LARGER HOME EXTENSION UNDER THE TOWN AND COUNTRY PLANNING (GENERAL PERMITTED DEVELOPMENT) (ENGLAND) ORDER 2015 - SINGLE STOREY REAR EXTENSION.
    • Birklands Primary School, Appleton Street, Warsop - ERECTION OF AN EXTERNAL PLATFORM TO SERVE BOTH FLOORS AND THE CONVERSION OF A WC INTO A DISABLED WC.
    • Oak Lodge Spring Farm, Sookholme Road, Sookholme - APPLICATION FOR A LAWFUL DEVELOPMENT CERTIFICATE FOR EXISTING USE UNDER THE TOWN AND COUNTRY PLANNING (DEVELOPMENT MANAGEMENT PROCEDURE) (ENGLAND) ORDER 2015 - ROOFLIGHTS WEATHERVANE AND HOME OFFICE.
    • 11-15 High Street, Warsop - INSTALLATION OF ADDITIONAL CONDENSER UNIT ON ROOF.
    • 183 Sherwood Street, Warsop - 3 NO. NEW DWELLINGS WITH SUMMER HOUSES.
    • 6 Stonebridge Lane, Warsop - SINGLE STOREY SIDE EXTENSION.
    • 33 High Street, Warsop - INTERNAL ALTERATIONS AND REAR EXTENSION.
    • 17 Bishops Meadows, Church Warsop - SINGLE STOREY FRONT EXTENSION.
    • 40 Laurel Avenue, Church Warsop - RETROSPECTIVE APPLICATION FOR A SINGLE STOREY SIDE/REAR EXTENSION.
    • Oak Lodge Spring Farm, Sookholme Road, Sookholme - RETROSPECTIVE APPLICATION FOR ROOFLIGHTS, WEATHERVANE AND USE OF FIRST FLOOR FOR HOME OFFICE.
    • 7 Manor Court, Church Warsop - NOTIFICATION FOR PRIOR APPROVAL FOR A PROPOSED LARGER HOME EXTENSION UNDER THE TOWN & COUNTRY PLANNING (GENERAL PERMITTED DEVELOPMENT) (ENGLAND) ORDER 2015 - SINGLE STOREY REAR EXTENSION.
    • The Three Lions and Land Adjacent, Netherfield Lane, Meden Vale - DEMOLITION OF PUBLIC HOUSE AND ERECTION OF 48 NO. MIXED AFFORDABLE DWELLINGS (28 NO. APARTMENTS AND 20 NO. HOUSES) WITH ASSOCIATED PRIVATE GARDENS/COMMUNAL OPEN SPACE, 73 NO. CAR PARKING SPACES, 36 NO. CYCLE PARKING STANDS (IN ASSOCIATED STORES) VEHICULAR MANOEUVRING SPACE, BIN STORES, HARD/SOFT LANDSCAPING INCLUDING MEANS OF ENCLOSURE AND PUMPING STATION ALL TO BE ACCESSED VIA TWO VEHICULAR ACCESSES OFF NETHERFIELD LANE.
    • Redbrick House, Peafield Lane, Warsop - PROPOSED CHANGE OF USE OF PART OF EXISTING PREMISES FROM HOTEL (USE CLASS C1) TO A SINGLE DWELLING HOUSE (USE CLASS C3).
    • Land Adjacent, 6 Clumber Street, Warsop - 3 NO. NEW TERRACED HOUSES.
    • 21 Oakfield Avenue, Warsop - TWO STOREY SIDE EXTENSION.
    • 12 Gleadthorpe Cottages, Netherfield Lane, Meden Vale - SINGLE STOREY REAR EXTENSION.
  • Parks within the Parish
    Cllr Burgin said Wood Lane Park has been mentioned under the MDC update. The only update for The Carrs is that the fencing that was placed on the weir to help the swans had to be removed as it wasn’t helping with the issue it was intended for.

17/1907. DATE OF NEXT MEETING

20th September 2021 – The clerk gave her apologies for this meeting as she will be on annual leave.

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