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Meeting Minutes 18 January 2021

MINUTES of the Parish Council meeting held on MONDAY 18th JANUARY, 2021 at 6.30pm.

Present:

Cllrs D. Barlow (Chair) (MDC), A. Burgin (Vice-Chair) (MDC), L. Davis, G. Simpson, W. Williamson-Cooper, K. Hardy, A. Wetton (MDC & NCC) and M. Fowler.
Amanda Cooper (Clerk)
2 Members of public

Cllr Burgin was a few minutes late due to a cabinet meeting at MDC, but this was discussed with the Clerk and Chair beforehand.

Minutes

1/1801. RECEIVE ANY DECLARATIONS OF INTEREST

Age Concern - Cllr. L. Davis.
Association of Labour Councillors - Cllrs A. Wetton and A. Burgin.
Big Warsop Partnership - Cllr A. Burgin.
Birklands School Board of Governors - Cllr G. Simpson.
Finance & General-Purpose Working Party - Cllrs D. Barlow, A. Burgin, W. Williamson-Cooper, R. Butler, K. Hardy & L. Davis.
Friends of the Earth - Cllrs R. Butler and K. Hardy.
Friends of the Carrs - Cllrs W. Williamson-Cooper & A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Let Warsop Speak - Cllrs D. Barlow, K. Hardy & R. Butler.
Liberal Democrats Party Member - Cllr K. Hardy.
MDC Tenants Association - Cllr W. Williamson-Cooper.
Meden Vale Colts FC - Cllr A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs D. Barlow, A. Burgin, L, Davis, R. Butler, K. Hardy and W. Williamson-Cooper.
The Rotary Club - Cllr G. Simpson & W. Williamson-Cooper.
Town Hall Room Hire (Sports 4 kidz) - Cllr G. Simpson.
Warsop Athletic FC - Cllr Mark Fowler.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Food Share - Cllr W. Williamson-Cooper.
Warsop Youth Club - Cllr G. Simpson.
Warsop Youth & Community Trustee & Secretary at the Shed - Cllr W. Williamson-Cooper.
Where There’s Hope - Cllr W. Williamson-Cooper.

Cllr Williamson-Cooper had 3 new declarations of interest to add – Warsop Food Share, Warsop Youth & Community Trustee & Secretary at the shed and Where there’s hope.

2/1801. APOLOGIES

Cllr R. Butler.

3/1801. MINUTES OF THE PARISH COUNCIL HELD VIRTUALLY – Monday 16th November 2020.

Cllr Burgin noted an error on the payments of the minutes regarding the amount of £22,921.65 and who the payment was for.

The Clerk informed Cllr Burgin that it was an error, and the payment names should say VOID – MDC Payroll and MDC Payroll. The reason the payment was documented like that was because MDC no longer accept cheques and the Post Office don’t accept cheques over £5,000 meaning that 5 cheques need to be wrote in order to pay that invoice.

Cllr Wetton still continued to question the clerk regarding this payment and the Clerk invited the Assistant Clerk to answer on her behalf. The Assistant Clerk gave the same explanation.

Cllr Wetton still seemed puzzled by the explanation, but the Chair moved to propose the minutes be accepted.

Cllr Burgin seconded the Chair’s proposal with the amendment.

RESOLVED: Agreed with the amendment stated and accepted as a true record.

4/1801. MINUTES OF THE EXTRAORDINARY PARISH COUNCIL HELD VIRTUALLY – Thursday 26th November 2020.

The Chair moved this item to the end of them meeting due to confidentiality.

5/1801. CRIME AND DISORDER – REPORT FROM SGT PRIESTLEY

Sgt Doran has left the position of Sgt for Mansfield North. PC Richard Cutt provided an email update to the Clerk.

The figures below are a comparison between for 1st October to 31st December 2020 & the same period 2019.

Total Crime Recorded - 201 (2020), 244 (2019) -17.6%

Burglary Residential - 13 (2020), 9 (2019) +44%

Burglary non-dwelling - 2 (2020), 0 (2019) +100%

Theft from - 1 (2020), 1 (2019) 0%

Theft of Motor Vehicle - 8 (2020), 12 (2019) -33.3%

Theft from Vehicles - 3 (2020), 3 (2019) 0%

Criminal Damage - 34 (2020), 34 (2019) 0%

Arson - 4 (2020), 0 (2019) +100%

Domestic Violence - 30 (2020), 48 (2019) -2.3%

Domestic Violence (non-crime) - 7 (2020), 11 (2019) -36.4%

ASB Incidents (not crimes) - 112 (2020), 59 (2019) +89.83%

Hate Crime - Race - 0 (2020), 0 (2019) 0%

Hate Crime - Transgender - 0 (2020), 0 (2019) 0%

Hate Non-Crime - Race - 1 (2020), 1 (2019) 0%

Public order offences - 14 (2020), 17 (2019) -17.6%

he above crimes represent the entire Parish of Warsop area.

There has been a high increase of reported ASB around the entire Parish of Warsop and this has increased by 89.83%. This is as expected after the County is again in lockdown with further restrictions and these incidents are recorded as ASB. The Police are getting a high number of calls regarding breaches and the Beat Team has issued a number of Fixed Penalty Notices for these breaches. The Beat Team has been patrolling the areas where ASB has been reported and we are working with Mansfield District Council to tackle these issues.

Arson again has risen, and the Beat Team has requested members of the public to report incidents. We are working with other agencies including Fire Service and Social Services to get help and support for the people involved. Bins have been moved and things have now been out in place to support the family and this should reduce Arson around Warsop.

Theft of motor cars has dropped by 33.3%. Offenders have been targeting Ford Fiesta ST models along the A60 including Warsop and Mansfield Woodhouse.

Nottinghamshire Police now have Operation REACHER and Knife Crime Team who have been carrying out patrols around Warsop. These are high visibility and in plain clothes and they have been requested to target the ASB problem areas where drugs are being used and dealt. This will hopefully assist in reducing ASB and drugs around Warsop. A number of cars being used by these individuals have been seized and we have been gaining intelligence and targeting these groups.

Police Sergeant DORAN has now left our team and we will shortly be getting a new Sergeant who will introduce themselves.

Cllr Burgin was disappointed that Covid breaches are being assessed as ASB.

Cllr Hardy stated there has been a high number of Covid breaches reported via social media with Covid positive people leaving their homes and not following the rules. She would like to know what the police doing regarding this.

Cllr Fowler asked if the arson figures are for 1 person committing this offense.

The Chair answered Cllr Fowler and said it was the same individual. She would like to know who have removed the bins and would they be installed again.

PUBLIC PARTICIPATION

None.

6/1801. MATTERS ARISING OUT OF PUBLIC PARTICIPATION

None.

7/1801. DISCUSS THE EXTERNAL AUDIT REPORT

The Clerk read out the external auditor’s report. There were 2 issues raised, 1, the council were aware of and that related to the financial regulations not being agreed at the correct meeting and 2, the loan figure was inputted incorrectly. This was the Clerk’s error as the PC records were not correct due to MDC invoicing in different tax years or invoicing 2 invoices in one a tax year.

8/1801. DISCUSS AND ACCEPT THE QUARTERLY BUDGET

The Clerk showed members the quarterly expenditure and income.
Cllr Burgin asked why the professional fees were over budget.
The Clerk explained that £1,700 was relating to OH reports and HR services that were not calculated for.
Cllr Burgin asked about why the water rates had been increasing every quarter.
The Clerk said she was aware of it and a credit note has been authorised. The amount wasn’t known but the Assistant Clerk would be contacting them to discuss the amount or if there are any issues with our supply.

The Chair suggested that the council should look at room hire rates as the council’s bills increase every year, but room rentals don’t.
She also suggested earmarking some of the money available at the end of the financial year to pay the loan agreement in full.

Cllr Burgin asked about the interest on the 2 Shires Credit Union account.
The Clerk expected there would be some interest but not the amount that was budgeted due to the interest rates being changed because of Covid.

The Chair proposed to accept the quarterly budgets and Cllr Hardy seconded it.

RESOLVED: The council unanimously agreed to accept the quarterly budgets.

9/1801. DISCUSS AND DECIDE NEXT YEARS BUDGET (2021-2022), THE PARISH PRECEPT AND FINANCIAL REGULATIONS

Cllr Burgin proposed a 0% increase for the Parish Precept.
Cllr Wetton seconded it.

RESOLVED: A 0% increase was unanimously agreed.

The Clerk shared the projections for 2021-2022 and aske council if this could be brought back in April due to the effect Covid has had and will likely have on the next tax year. She said there are few things the council need to consider that haven’t been fully calculated for, i.e., room hire increases, WPNs, who the trees belong to around the High Street car park and the church yard planting and removal schedule.

The Chair proposed that the ear marked money for Meden Sports Center to be changed to Future Sports Provision.

RESOLVED: 7 votes for the proposed and 1 abstention from Cllr Burgin due to a conflict of interest.

The Chair spoke about the Parish Council setting up a ASB group to help tackle the issues in and around the Parish.

The Chair proposed to earmark some money for the ASB project that will take place over a 3-month period.

RESOLVED: It was unanimously agreed.

Cllrs made other suggestions for using any money left in the bank at the end of March. It was suggested it could be used on the Town Hall maintenance, repaying the loan early, CAR Warsop, Laptops for primary schools, open spaces and parks.
Cllr Burgin suggested setting up a finance meeting to discuss it further.
Cllr Wetton said he was happy with the delegated decision group continuing.

The financial regulations were not discussed so this will be added to the next full council meeting agenda.

10/1801. REVIEW AND AMEND THE TOWN HALL CONSULTATION NEWSLETTER INFORMATION

The Chair moved this item to the end of them meeting due to confidentiality.

11/1801. SMILE CAMPAIGN UPDATE – CLLR HARDY

Cllr Hardy gave an update on the Smile Campaign. This year was different to the years before due to the pandemic. 27 Christmas hampers with food and gifts were donated along with 18 individual hampers. The campaign reached 50 adults and 71 children, supplied 8 houses with fuel and £500 donation to Meden School for laptops.
Cllr was overwhelmed with the generosity of the people of the Parish, local businesses, and groups. She wanted to thank the local business that made a significant donation, Allotment Box, Paula Loftly, Ferocious Dog and the police.
The Chair thanked Cllr Hardy’s mum and congratulated everyone involved.

12/1801. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

The Clerk read out a report.
There are updates included on decisions/discussions from the delegated powers group.

  • The Parish Council have almost everything in place to be Covid secure. The last thing that needs doing is fitting prespex to the reception window. The maintenance company have said the materials have been ordered but aren’t responding to my emails for an update. We may need to look at using someone else but Covid isn’t making it easy. The next option will be to contact KHTE.
  • Food share at the plough from 22nd April 2020 – 31st December 2020 you can see that the food bank is a great source of relief to quite a few of the parish residents and is being use more and more each week.
    22nd April 2020 – 8th May 2020 we helped 7 over 65’s and 13 family’s
    15th May 2020 - 29th Mat 2020 we helped 18 over 65’s and 18 family’s
    3rd June 2020 – 26th June 2020 we helped 23 over 65’s and 35 family’s
    1st July 2020 – 31st July 2020 we helped 19 over 65’s and 23 family’s
    7th August 2020 – 28th August 2020 we helped 10 over 65’s and 12 family’s
    4th September 2020 - 25th September 2020 we helped 5 over 65’s and 9 family’s
    2nd October 2020 – 30th October 2020 we helped 11 over 65’s and 31 family’s
    7th November 2020 – 27th November 2020 we helped 10 over 65’s and 16 family’s
    4th December 2020 – 31st December 2020 we helped 14 over 65’s and 33 family’s
    Totals over all
    Over 65’s 117 and family’s 190
    With the family’s the majority have between 2 – 5 children
    As you can see the food share is very important to our parish and that without it a lot of people would go without. I am sure that without the other groups that take food such as Car Warsop and Paula Lofley the situation would be a lot worse.
  • At the last meeting the council reviewed a S137 application for the church. I asked all the questions that Cllrs suggested and unfortunately the works had already been completed. The council cannot offer Section 137 funding retrospectively. I will send Keith Clayton who wrote the application a letter explaining Section 137 rules and that on this occasion they haven’t been successful.
  • The first ASB meeting took place on Wednesday and was incredibly positive. The meeting included the 2 Warsop PCs, 2 Warsop PCSOs, Portfolio holder for communities and housing, a member of the community safety team and the Parish Cllrs who volunteered. The main action to come from this meeting will be establishing an outreach program to help combat the ASB issues when the police aren’t on duty.
  • All Notice boards around the Parish (excluding Meden Vale) have had new locks fitted. The Chair would like to discuss how and who manages the keys.
  • The deadline for the Parish Council vacancies has passed and there have been 3 applications received. The Chair will conduct interviews virtually with 2 other Cllrs on the panel.
  • RBL have informed me that they are unable to make Lamp Post Poppies due to Covid (the Parish Council currently have 32 down from 66). The Chair would like to look at supporting the Poppy Group so they can expend their efforts.

RESOLVED: Item e was deferred to the next meeting

RESOLVED: Cllrs Barlow, Fowler and Hardy will make up the interview panel for the Parish Councillor interviews.

13/1801. BIG WARSOP – UPDATE FROM CLLR BURGIN

Cllr Burgin stated he had missed the last Big Warsop meeting, but he was informed of what took place. They are working with Vibrant Warsop on possible purchasing the Warsop Methodist Church. They have help to purchase laptops for primary school children.
There is still funding available from Big Warsop.
The Chair asked who would be in charge of the Methodist Church building if successful.
Cllr Burgin said that Vibrant Warsop with purchase it and be in charge of running it.

14/1801. WARSOP PARISH NEWS

A review of the paper is due following the minutes from March 2020 but due to Covid this had been delayed.

MINUTE 4/1603 Warsop Parish News:
RESOLVED: go with Karen Emm/Maddie Pritchard – layout, approach Halina as proof-reader.
Appoint Karen Emm as designer but defer the next edition to August. Review after the September edition to see how it has worked.

There was no September 2020 edition so the review will be based on the December 2020 edition.

I worked with Karen on the layout of the paper with Karen doing most of the work on this.

Maddy provided some articles for the paper and moving forward she will offer all local businesses the chance to have an article if they wish.

Halina did the proof reading with only a few hours’ notice.

Gemma sent reminders to all the regular advertises via email, I still had to chase people via phone and Karen offered to chase the ones that still hadn’t sent anything in. It was originally proposed that Parish Council staff chase advertisers to save the designer from doing this but moving forward I would like to suggest that we send people one reminder. The paper is very time consuming and I spent at least 3 full workdays (6 hours a day) plus 14 and half hours overtime working with Karen to get the paper to the standard needed for printing.

I have spoken MDC environmental health and they are happy for us to continue with the paper delivery under the new lockdown measures providing I reiterate the same message as last time regarding rules and their conduct while delivering.
I have contacted all deliverers to ask if they would have any objections. The majority of the deliverers have responded and are happy to continue. The Clerk asked the Parish Council if they were still wanting to go ahead with the March edition.

RESOLVED: the council unanimously agreed to print the March edition and make sure Covid rules are followed.

15/1801. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 18/01/21) £92,232.12)
(£5,000 for Future Sports Provision, previously Meden Sports Center)
(£5,000 for CAB)
(£2,500 for Active Community Monitoring (ASB Group))
Premier Account (Reserves) - (As of 18/01/21) £33,827.19)
2 Shires Credit Union (Reserves) - £15,000

All payments were agreed to be paid.

  • Payments already paid:
    • V01891. PPE cleaning - £8.68
    • V01892. Notice cork board - £50.00
    • V01893. Asbestos Compliance (Cellar/boiler works) - £690.00
    • V01894. MDC trade waste - £413.16
    • V01895. Arnold Baker book - £119.99
    • V01896. Admin (Microsoft) - £406.00
    • V01897. PKF Littlejohn (External auditors) - £480.00
    • V01898. Second Element - £474.00
    • V01899. TPS Smile donation - £1,000.00
    • V01900. Big Warsop Smile donation - £1,050.00
    • V01901. Section 137 (RBL wreaths) - £37.00
    • V01902. Road sign (VE Day Comp/Chair Allowance - £198.00
    • V01903. WPNs printing - £701.34
    • V01904. Mow it, clean it, maintenance (noticeboards) - £300.00
    • V01905. SLCC (Membership) - £234.00
    • V01906. D2 Studio (WPNs design) - £1,100.00
  • Payments due to be paid: None

The Clerk said there was an amendment to V01895, it should state £119.19. The invoice showed £119.99 but the amount taken was £119.19.

16/1801. NOTTINGHAMSHIRE COUNTY COUNCIL – UPDATE FROM CLLR WETTON

Cllr Wetton said there wasn’t much to update due to Covid and the rollout of vaccines.

17/1801. MANSFIELD DISTRICT COUNCIL – UPDATE FROM DISTRICT COUNCILLORS

Cllr Burgin gave his District Council update.
There was an extraordinary meeting for the polling station review. It was decided that they would stick 36 member wards, but they are awaiting confirmation. Cllr Burgin along Cllr Barlow put forward a motion regarding the Warsop sorting office. The budget meeting takes place next week. Glass recycling bins will be delivered to residents from the middle of February.
Cllr Barlow stated that the High St Funding Bid was unsuccessful, and the lung health project is due to go ahead and she will need to ask MDC to allow them to use of the Sure Start car park

  • Planning
    • 23 Oakfield Avenue, Warsop - TWO STOREY REAR EXTENSION AND WINDOW TO FIRST FLOOR.
    • 119 Sherwood Street, Warsop - RETROSPECTIVE CHANGE OF USE FROM HAIRDRESSING SALON (USE CLASS E) TO DOMESTIC USE (USE CLASS C3).
    • 14 Glebe Avenue, Warsop - SINGLE STOREY REAR EXTENSION, AND REMOVAL OF CHIMNEY BREASTS - (RETROSPECTIVE).
    • 20 High Street, Warsop - PROPOSED TWO STOREY REAR EXTENSION TO EXISTING PREMISES, CHANGE OF USE OF PART OF PREMISES FROM POLICE HQ (USE CLASS SUI GENERIS) TO VETERINARY PRACTICE (USE CLASS E), CHANGE OF USE OF PART FIRST FLOOR INTO 2 NO. SELF-CONTAINED FLATS INCLUDING EXTERNAL STORAGE UNIT.
    • 5 Barn Owl Close, Church Warsop - SINGLE STOREY REAR EXTENSION TO INCORPORATE EXISTING ATTACHED GARAGE FOR HABITABLE SPACE.
    • Rear Of 40A Mansfield Road, Spion Kop - PART DEMOLITION OF EXISTING INDUSTRIAL BUILDING AND ERECTION OF A NEW DWELLING.
    • 58 Bainbridge Road, Warsop - NOTIFICATION FOR PRIOR APPROVAL FOR A PROPOSED LARGER HOME EXTENSION UNDER THE TOWN & COUNTRY PLANNING (GENERAL PERMITTED DEVELOPMENT) (ENGLAND) ORDER 2015 SINGLE STOREY REAR EXTENSION.
    • Melville Court, Meden Vale - PRIOR NOTIFICATION FOR PROPOSED DEMOLITION OF DISUSED SHELTERED HOUSING AND BOILER HOUSE.
    • Redbrick House, Peafield Lane, Warsop - NON MATERIAL AMENDMENT FOR INSTALLATION OF UPVC WINDOWS TO BARN FRONTAGE AND THE STONE WALL IS PARTIALLY REMOVED AND REBUILT AS AN EXTENSION TO THE MAIN WALL RUNNING ALONG THE FRONT OF THE BARN ON PLANNING PERMISSION 2019/0601/FUL - CHANGE OF USE FROM A BARN, GARAGE AND OUTBUILDINGS TO 4 NO. HOLIDAY LETS (SUI GENERIS) INCLUDING SINGLE STOREY FRONT AND SIDE EXTENSIONS AND ASSOCIATED WORKS.
    • Land To East And West Of Greenshank Road, Warsop Vale -VARIATION OF S106 AGREEMENT RELATING TO APPLICATION REF 2011/0463/NT (RESIDENTIAL DEVELOPMENT OF 22 NO. DWELLINGS (FOR INTERMEDIATE AFFORDABLE RENT) WITH ASSOCIATED ACCESS, CAR PARKING, GARDENS AND LANDSCAPING), UNDER SECTION 106B OF THE TOWN AND COUNTRY PLANNING ACT 1990.
    • 2 Hatfield Avenue, Meden Vale - SINGLE STOREY SIDE EXTENSION.
    • 30A-30B Sherwood Street, Warsop - CHANGE OF USE FROM HAIRDRESSER (USE CLASS E) TO HOT FOOD TAKEAWAY (USE CLASS SUI GENERIS) AND EXTERNAL ALTERATIONS.
    • The Plough Inn, Church Street, Warsop - EXTERNAL STAIRCASE AND ENTRANCE DOOR AT FIRST FLOOR LEVEL.
  • Parks within the Parish
    The Chair added this item to cover all the parks in the Parish rather than just the Carrs.

18/1801. DATE OF NEXT MEETING

15th March 2021

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