Annual Meeting Minutes 17 May 2021
MINUTES of the Annual Meeting of the Parish Council meeting held at the John Fretwell Complex on MONDAY 17TH May 2021 at 6.00pm.
Cllrs D. Barlow (Chair) (MDC), A. Burgin (Vice-Chair) (MDC), R. Butler, G. Simpson, W. Williamson-Cooper, K. Hardy, M. Fowler, G. Morris and M. Jones.
Amanda Cooper (Clerk) and Gemma Blagg (Assistant Clerk)
3 members of public.
The Clerk received 2 proxy votes for Chair and Vice-Chair from Cllrs Wetton and Davis.
The Clerk explained to council that the rules state that those voting should be present at the meeting therefore meaning that proxy votes should not be accepted.
The council voted on whether to accept the proxy votes or not. The votes were 7 to 2 in favour of accepting the votes.
RESOLVED: The council accept the proxy votes from Cllrs Wetton and Davis.
1/1705. ELECTION OF CHAIR
Cllr A. Wetton proposed Cllr D. Barlow and Cllr L. Davis seconded it.
RESOLVED: It was unanimously agreed, including the proxy votes, that Cllr D. Barlow would continue as the Chair of Warsop Parish Council.
2/1705. ELECTION OF VICE-CHAIR
Cllr A. Wetton proposed Cllr A. Burgin and Cllr L, Davis seconded it.
Cllr Hardy proposed Cllr W. Williamson-Cooper.
Councillors voted 5 to 4 in favour of Cllr W. Williamson-Cooper but due to the council including the proxy votes, the vote was 6 to 5 in favour of Cllr A. Burgin.
RESOLVED: It was agreed that Cllr A. Burgin would continue as the Vice-Chair of Warsop Parish Council.
3/1705. DECLARATIONS OF ACCEPTANCE OF OFFICE
Declarations of Acceptance of Office of Councillors were signed and witnessed by A. Cooper, The Proper Officer.
4/1705. ELECTION OF FINANCE & GENRAL-PURPOSE WORKING PARTY MEMBERS
6 members are required for the working party and this includes the Chair and Vice-Chair. Cllrs raised their hands if they wanted to join the working party.
RESOLVED: The new members of the F&GP Working Party are Cllrs D. Barlow (Chair), A. Burgin (Vice-Chair), W. Williamson-Cooper, R. Butler, L. Davis and K. Hardy.
5/1705. ELECTION OF STAFFING WORKING PARTY
6 members are required for the working party and this includes the Chair and Vice-Chair. Cllrs raised their hands if they wanted to join the working party.
RESOLVED: The new members of the F&GP Working Party are Cllrs D. Barlow (Chair), A. Burgin (Vice-Chair), W. Williamson-Cooper, R. Butler, G. Morris and M. Fowler.
6/1705. RECEIVE ANY DECLARATIONS OF INTEREST
Age Concern - Cllr L. Davis.
ASB Project - Cllr G. Simpson.
Association of Labour Councillors - Cllrs A. Wetton and A. Burgin.
Big Warsop Partnership - Cllr A. Burgin.
Birklands School Board of Governors - Cllr G. Simpson.
Finance & General-Purpose Working Party - Cllrs D. Barlow, A. Burgin, W. Williamson-Cooper, R. Butler, K. Hardy and L. Davis.
Friends of the Earth - Cllr K. Hardy.
Friends of the Carrs - Cllrs W. Williamson-Cooper and A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Green Party Member - Cllr R. Butler.
Let Warsop Speak - Cllrs D. Barlow, K. Hardy & R. Butler.
Liberal Democrats Party Member - Cllr K. Hardy.
MDC Tenants Association - Cllr W. Williamson-Cooper.
Meden Vale Colts FC - Cllr A. Wetton.
Poppy Group - Cllr L. Davis.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Smile Campaign - Cllr Hardy.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs D. Barlow, A. Burgin, L, Davis, R. Butler, K. Hardy and W. Williamson-Cooper
The Rotary Club - Cllrs G. Simpson and W. Williamson-Cooper.
Warsop Athletic FC - Cllr Mark Fowler.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Food Share - Cllr Wayne Williamson-Cooper.
Warsop Youth Club - Cllr G. Simpson.
Warsop Youth & Community Trustee, Secretary and Chair at the Shed - Cllr Wayne Williamson-Cooper.
Where There’s Hope - Cllr Wayne Williamson-Cooper.
Cllrs L. Davis and A. Wetton (MDC)
8/1705. MINUTES OF PARISH COUNCIL MEETING – Monday 15th March 2021.
RESOLVED: Agreed and accepted as a true record.
9/1705. CRIME AND DISORDER – REPORT FROM THE WARSOP BEAT TEAM
The Warsop team have provided a written report.
PC Kev Parsons provided a written report.
The figures are a comparison between for 1st March to 31st May 2021 & the same period 2020.
Although crime figures do not give 100% reflection of what is happening to the community, it does give some idea as to what is being reported to the police.
All crimes recorded - 168 (2021) - 165 (2020) 1.82%
Victim Based Crimes - 144 (2021) - 144 (2020) 0%
Violence against the person - 77 (2021) - 90 (2020) -14.44%
Robbery – 0 (2021) - 1 (2020) -100%
Burglary - 13 (2021) - 5 (2020) -160%
Vehicle Offences – 1 (2021) - 6 (2020) -83.33%
Theft of motor vehicle - 1 (2021) - 4 (2020) -75%
Theft from motor vehicle – 0 (2021) - 2 (2020) -100%
Bicycle theft - 0 (2021) - 2 (2020) -100%
Other theft - 12 (2021) - 12 (2020) 0%
Criminal damage & arson - 24 (2021) - 23 (2020) 4.35%
Criminal damage - 22 (2021) - 18 (2020) 22.22%
Arson - 2 (2021) - 5 (2020) -60%
Other crimes against society - 24 (2021) - 21 (2019) 14.29%
Drug offences - 5 (2021) - 5 (2020) 0%
Trafficking in controlled drugs - 1 (2021) - 2 (2020) -50%
Possession of drugs - 4 (2021) - 3 (2020) 33.33%
Possession of weapons - 1 (2021) - 3 (2020) -66.67%
Public order offences - 12 (2021) - 10 (2020) 20%
Anti-social behaviour - 98 (2021) - 109 (2020) -10.09%
ASB Environmental - 5 (2021) - 12 (2020) -61.54%
ASB Nuisance - 83 (2021) - 81 (2020) 2.47%
ASB personal - 10 (2021) - 15 (2020) -33.33%
Total recorded crime has slightly increased by 1.82% for the period, with victim-based crime remaining at the same levels.
Burglary - The rate of burglaries has increased in the area by 160% (13 offences vs 8 offences last year). With this being the case, I would like to remind members of the community of the importance of being vigilant and ensuring their doors and windows are locked when they are out.
Auto crime - Vehicle offences have had an 83% decrease this year compared with last year. For the period this year there has been one theft of motor vehicle recorded and no theft from motor vehicles. As usual, we always give the advice of ensuring that valuables are not on show in vehicles. We would also suggest that it would be best to keep any valuables such as dash cams and sat navs inside home overnight. In terms of theft of motor vehicles, I would also suggest that everyone keeps their keys in a safe place away from their front door and, if you have a car with keyless entry, investing in a car key faraday cage/bag.
Anti-Social Behaviour - Between March and May there has been a 10% decrease in anti-social behaviour in the area. It is worth noting that COVID breaches and on-going neighbour disputes are flagged as anti-social behaviour incidents and therefore to impact these figures slightly, and therefore may be impacting these figures.
Cllr Burgin pointed out that ASB case numbers include Covid breaches.
Cllr Hardy stated that the period that this report is being compared with was the first full national lockdown that has stricter restrictions.
Mrs Briggs asked the council about a number of items she had listed. The Town Hall Consultation and when the results would be ready, how long it would take the council to act on this information as it’s already been 2 years, minutes showing the incorrect dates on the website, why there were 2 missing editions of the paper on the website and yet payments of £380.00 for WPN delivery had been made, payments on the agenda do not show the date which could lead to people thinking there have been multiple payments incorrectly and she informed members that she does not receive a copy of the paper.
10/1705. MATTERS ARISING FROM PUBLIC PARTICIPATION
The Chair answered most of the questions with the Clerk for support and Cllr Burgin answered the payment question. The consultation results have not been discussed with Cllrs; this will be done at an extraordinary meeting. A separate public meeting will be arranged. The Chair explained that there hadn’t been a consensus in council and therefore that created a delay. Whatever the council decide to do they will need to follow their financial regulations and any option for the Town Hall will require a viable business plan.
Cllr Burgin agreed with Mrs Briggs about dates on payments and asked staff if the dates could be added to the agenda.
The date on the November minutes should of said 26th October not 16th November.
Parish Council staff will be reviewing the website and Warsop Parish News and undertaking an overhaul of them both.
The Clerk explained that the council had agreed to pay the regular deliverers during Covid when the council had to cancel 2 editions of the paper.
11/1705. REVIEW & DISCUSS THE END OF YEAR ACCOUNTS
The Clerk asked Cllrs if they had any questions or comments. The Chair commented that she expected the utility bills to be lower considering the pandemic The Clerk noted that the council had managed the finances well during what has been a difficult time (Covid) for most people.
The Clerk read out the reserved list.
12/1705. TO AGREE & SIGN THE AGAR
The Council viewed the annual return. Cllr Hardy asked why box 1 in 2021 was different to box 7 in 2021 when they should be the same. The Assistant Clerk stated that the figures are round up and there is allowed to be up to a £2 difference.
RESOLVED: The Council unanimously accepted the external audit, and the Chair will sign the AGAR at the end of the meeting.
13/1705. DISCUSS AND REVIEW THE PARISH COUNCIL ASB PROJECT AND IF IT SHOULD BE CONTINUED
Cllr Simpson read out his monthly reports for February, March and April. He believes the project has been successful, but we aren’t out of full lockdown yet and there may be a change over the summer months.
The Chair thanked Grant/Sports 4 Kidz for the work they have done on this project and confirmed she had seen very little activity on social media of people reporting ASB. Other Cllrs agreed they hadn’t seen or heard of any complaints of ASB while this project was taking place.
The Chair proposed that this project is continued for another 3 months to gather more information, to work closely with the police and to add more sessions.
Cllr Burgin agreed and seconded the Chairs proposal.
Cllr Simpson abstained from the vote.
RESOLVED: The council will pay for the ASB project to run for another 3 months to coincide with the ending of lockdown and summer holidays.
14/1705. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED
- Zoom – Zoom is due to renew on 21st May. Would the Council want to continue with this service?
- Cllr Vacancy – A new vacancy notice has been advertised for the 1 remaining vacancy. One expression of interest has been received.
- Resignation – As you are aware Gemma handed in her resignation. You’ll all be thrilled to know that she has reconsidered.
- Police – PC Kev Parsons is leaving the Warsop Parish team.
- DD Update – Cloudy IT are now the new IT Support for the council. Gemma will give the rest of the update.
Gemma gave her update from the time when the Clerk was absent.
- Old cleaner handed her notice in due to personal reasons – hired a new cleaner who started on 13th April for 7 hours per week employed on the new contract.
- Andy Wetton donated £750 of NCC allowance to the PC to use on parish projects, agreed that this would cover new flag & rope and notice boards at Swallows Green.
- Pearl Installations completed lighting work at the Town Hall.
- Agreed Fretwells as a suitable venue for Socially distanced meetings at a cost of £60 for 3 hours.
- Agreed Acer would continue the maintenance work at the church, Library car park and Town Hall car park on a retainer at least until the next district elections (provided the cost is the same).
- Agreed that the TH valuation for insurance purposes is scheduled to be done early next year before the new insurance renewal.
- Notice boards at Swallows Green were agreed to be wall mounted due to the cost of the others being exceptionally more – DB will be seeking authority from MDC to put them on the perimeter wall.
- Pothole in High Street car park was reported and NCC Councillor Wetton is in contact with Tracy Stringfellow NCC for a cost to repair this.
- 2 new mobile phones have been purchased for the Clerk and Assistant clerk @£239.98 and sim cards are £5 each per month.
15/1705. CARNIVAL – UPDATE FROM LUKE SPENCE
The Carnival Committee has taken the decision to cancel this year’s carnival.
As you all know; the Carnival is run by a group of volunteers and it takes us months of planning; something which we cannot really begin and do not want to waste our time and efforts on planning an event which inevitably may get cancelled.
I’d been putting a lot of thought around how we could do things differently this year and whether we could live stream some performances from local music acts, but the last thing people are going to want to do is stay at home if all restrictions are lifted on 21 June.
The committee thought long and hard about this decision so please don’t think that we didn’t want an event this year. Hopefully, next year’s event will be a great celebration and we will start planning this earlier than usual. I will pop a post out on Facebook nearer to the time to see if any would like to help the committee with planning etc. I’d love to be able to put a parade on, but this isn’t achievable for Health and Safety reasons with the current number of volunteers.
Stay Safe folks, The Carnival Committee.
16/1705. BIG WARSOP – UPDATE FROM CLLR BURGIN
Big Warsop are working on the legal matters linked with the purchase of the Methodist Church.
The Swallows Green application has moved forward but hasn’t been approved yet.
17/1705. WARSOP PARISH NEWS – UPDATE FROM THE CHAIR, VICE-CHAIR OR CLERK
The front page is a press release from Mansfield District Council regarding the Community Hub.
It will be 24 pages.
The paper still isn’t complete, and it’s been a struggle to fill it due to the other work such as the accounts/audits and the Clerk’s reduced working hours.
If any Cllrs have any updates, please send them to email@example.com.
Staff are arranging a meeting with the designer to try and work on a better system for both sides and a meeting has been arranged with someone wanting experience writing articles for the paper. We will look at contacting Meden School to see if any of their students could benefit from this. West Notts College have also asked if we have any placements to offer.
18/1705. BANK BALANCES AND ACCOUNTS FOR PAYMENT
Current Account - (As of 17/05/21) £96,819.52
(£10,000 for Future Sports Provision, previously Meden Sports Center)
(£5,000 for CAB)
(£5,000 for the Loan)
(£5,000 for tree works in the High Street car park)
(£10,000 for missed building services work during Covid)
Premier Account (Reserves) - (As of 17/05/21) £33,828.30
2 Shires Credit Union (Reserves) - £15,000
All payments were agreed to be paid.
- Payments already paid:
- V01920. Sports 4 Kidz (ASB Project) - £800.00
- V01921. MDC Payroll - £1,520.56
- V01922. County Supplies - £49.34
- V01923. Came & Company - £1,334.43
- V01924. Scribe - £561.60
- V01925. NALC - £1,913.06
- V01926. Sports 4 Kidz (ASB Project) - £800.00
- V01927. Printer Ink - £28.00
- V01928. WPN Delivery - £380.00
- OLB01. Microsoft Office 365 - £264.79
- OLB02. MDC Trade Waste - £118.04
- OLB03. MDC Trade Waste - £488.28
- OLB04. MDC Loan - £4,221.60
- OLB05. Acer Grounds Maintenance - £165.00
- OLB06. MDC Payroll - £22,437.14
- OLB07. Cloudy Group (IT Support) - £300.00
- OLB08. Pearl Installations - £630.30
- OLB09. KHTE (Bolt Extenders) - £162.00
- OLB10. KHTE (Perspex) - £162.00
- Payments due to be paid:
19/1705. RECEIVE AN UPDATE FOR NOTTS COUNTY COUNCIL
The Clerk spoke to the new County Councillor, Bethan Eddy for an update.
I have my first induction tomorrow morning so can I give you all my contact details after that. I then have 3 weeks of online inductions, but I would be very happy to meet the parish council, maybe in June when things calm down a little. Would that be alright?
With regards to the parish council position, I will definitely think about it but I am unsure of the time commitments County will take and I want to do a really good job so it may be something I can give you a firm answer to when I know the exact time commitments etc plus I have to make sure I have time for my daughter too. I think I have said to you before I was a parish councillor, and I would want to make sure I could do a good job if I was to do it.
Honestly, this is a huge honour for me, and I really want to work with the Parish Council to really make a difference to Warsop.
20/1705. RECEIVE AN UPDATE FROM MANSFIELD DISTRICT COUNCILLORS
Cllr Burgin stated that he and Cllr Barlow attended the polling places meeting. This is a review of the boundaries and would be changed for the 2023 District Elections. He spoke briefly about the Community Leisure Hub. They are still waiting on possible funding from Sports England, the site for this hub could be on Carr Lane as its District Council land and he made it clear that this hub will not be a sports center and calling it a sports center could jeopardise the funding.
Cllr Barlow informed members that there had been a lot of fly tipping reported. MDC would be running the bulky collection again for a limited time on a first come, first served basis. Litter pickers shouldn’t leave the rubbish collected in a black bag as this can be seen as fly tipping. Contact the council for proper instructions.
- 1 Pumping Station Cottages, Netherfield Lane, Church Warsop - TWO STOREY SIDE EXTENSION.
- 6 Lime Crescent, Church Warsop - SINGLE STOREY FRONT EXTENSION, SINGLE AND TWO STOREY REAR EXTENSIONS.
- Between Church Street and Burns Lane, Warsop - APPLICATION UNDER SECTION 257 OF THE TOWN AND COUNTRY PLANNING ACT 1990 FOR THE STOPPING UP OF A FOOTPATH BETWEEN CHURCH STREET AND BURNS LANE TO ENABLE DEVELOPMENT OF THE SITE AS GRANTED BY PLANNING PERMISSION REFERENCE 2019/0252/FUL.
- Gleadthorpe Farm, Netherfield Lane, Church Warsop - 2 NO. COVERS TO PROTECT EXISTING SLURRY SEPARATION STORAGE AREAS.
- The Rectory, Church Road, Church Warsop - PROPOSAL FOR FELLING AND REMOVAL OF 11 NO. TREES AND WORKS TO 11 NO. TREES COVERED BY A TREE PRESERVATION ORDER AND WITHIN A CONSERVATION AREA.
- 27 Forest Road, Warsop - SIDE AND REAR EXTENSIONS INCLUDING ROOMS IN ROOF SPACE AND DORMER WINDOWS, REPLACEMENT ROOF AND INTERNAL ALTERATIONS.
- The Willows, Church Street, Warsop - INSTALLATION OF NEW FIRE ESCAPE STAIRS FROM FIRST FLOOR, INCLUDING NEW PATH FROM FOOT OF STAIRS TO FRONT OF BUILDING.
- 240 Egmanton Road, Meden Vale - TWO STOREY SIDE EXTENSION.
- 87 Mansfield Road, Warsop - SINGLE STOREY REAR EXTENSION.
- 54 Lime Crescent, Church Warsop - DEMOLITION OF EXISTING GARAGE AND ERECTION OF SINGLE STOREY SIDE EXTENSION.
- 13 Cupar Close, Church Warsop - SINGLE STOREY SIDE AND REAR EXTENSION WITH EXISTING GARAGE TO BE DEMOLISHED.
- 21 Meden Glen, Church Warsop - FIRST FLOOR AND SINGLE STOREY REAR EXTENSIONS.
Cllr Hardy will be writing a letter of objection to No 5 on the planning list on behalf of the council.
Cllr Williamson-Cooper asked about how to complain to No 3 on the planning list. Cllr Burgin suggested that the people involved should contact a solicitor for legal advice.
Parks within the Parish
The Chair gave an update on her project at the newly named park, Swallows Green. The first stage is ready to get underway with funding secured.
The weir on the Carrs is causing some issues for the cygnets like most years. Some sort of netting has been discussed with MDC Parks Department.
21/1705. DATE OF NEXT MEETING
Cllrs discussed regular meetings as well as the Delegated Decision meetings and which the council should move forward with.
RESOLVED: The council agreed that council meetings should stay as every other month until September and DD meetings will continue in between. This is due to the Indian variant of Covid and the implications it could have to the easing of lockdown.