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Meeting Minutes 21 September 2020

MINUTES of the Parish Council meeting held on MONDAY 21st SEPTEMBER, 2020 at 6.30pm.

Present:

Cllrs D. Barlow (Chair) (MDC), A. Burgin (Vice-Chair) (MDC), L. Davis, R. Butler, G. Simpson, W. Williamson-Cooper, K. Hardy, M. Fowler and L. Husband.
Amanda Cooper (Clerk) and Gemma Blagg (Assistant Clerk)
Members of public - 0

Minutes

1/2109. RECEIVE ANY DECLARATIONS OF INTEREST

Age Concern - Cllr. L. Davis.
Association of Labour Councillors - Cllrs A. Wetton, L. Husband and A. Burgin.
Big Warsop Partnership - Cllr A. Burgin.
Birklands School Board of Governors - Cllr G. Simpson.
Finance & General-Purpose Working Party - Cllrs D. Barlow, A. Burgin, D. Barlow, W. Williamson-Cooper, R. Butler & L. Davis.
Friends of the Earth - Cllrs R. Butler and K. Hardy.
Friends of the Carrs - Cllrs W. Williamson-Cooper & A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Let Warsop Speak - Cllrs D. Barlow, K. Hardy & R. Butler.
Liberal Democrats Party Member - Cllr K. Hardy.
MDC Tenants Association - Cllr W. Williamson-Cooper.
Meden Vale Colts FC - Cllr A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs D. Barlow, A. Burgin, L, Davis, R. Butler, K. Hardy and W. Williamson-Cooper.
The Rotary Club - Cllr G. Simpson & W. Williamson-Cooper.
Town Hall Room Hire (Sports 4 kidz) - Cllr G. Simpson.
Warsop Athletic FC - Cllr Mark Fowler.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Youth Club - Cllr G. Simpson.

2/2109. APOLOGIES

The Clerk informed members that she hadn’t received any apologies from Cllr Wetton, and he needed to attend this meeting due to not attending a meeting for 6 months. She explained that the only way the council could accept apologies from Cllr Wetton was if it was an exceptional circumstance.
Cllr Davis explained that she had received an email from Cllr Wetton stating he couldn’t attend due to needing to work late.
The Clerk explained that the council couldn’t accept that reason for his apologies due to the 6-month rule.
Cllrs Burgin and Husband explained that he has some urgent family matters that he was dealing with and they believed this is the reason for his absence.
The Chair asked members if they would accept the reason given by Cllrs Burgin and Husband.

RESOLVED: The council agreed to accept Cllr Wetton’s apologies for tonight’s meeting on the grounds that this is an exceptional circumstance. The Chair or Vice-Chair will clarify his reason and explain the information provided by the Clerk to avoid being removed from the council at the next meeting.

3/2109. MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL – Monday 15th June 2020.

RESOLVED: Agreed and accepted as a true record.

4/2109. CRIME AND DISORDER – REPORT FROM SGT PRIESTLEY

A report was emailed to the Clerk from PC Richard Cutts.

Total Crime Recorded - 240 (2020), 215 (2019)

Victim based crimes - 201 (2020), 188 (2019) +13%

Violence against the person - 120 (2020), 93 (2019) +29.03%

Sexual Offences - 10 (2020), 8 (2019) +25%

Rape - 2 (2020), 5 (2019) -60%%

Other Sexual offences - 8 (2020), 3 (2019) +166.67%

Robbery - 1 (2020), 3 (2019) -66.67%

Burglary - 10 (2020), 10 (2019) 0%

Vehicle offences - 8 (2020), 11 (2019) -27.27%

Theft of Motor Vehicle - 1 (2020), 3 (2019) -66.67%

Theft from Motor Vehicle - 1 (2020), 5 (2019) -80%

Vehicle interference - 2 (2020), 3 (2019) -33.33%

Theft from person - 0 (2020), 3 (2019) -100%

Bicycle theft - 2 (2020), 1 (2019) +100%

Shoplifting - 2 (2020), 7 (2019) -71.43%

Other theft - 15 (2020), 19 (2019) -21.05%

Damage - 31 (2020), 33 (2019) -6.06%

Arson - 2 (2020), 0 (2019) +100%

Trafficking in controlled drugs - 5 (2020), 2 (2019) +150%

Possession of drugs - 3 (2020), 4 (2019) -25%

Possession of weapons - 5 (2020), 2 (2019) +150%

Public order offences - 17 (2020), 14 (2019) +21.43%

ASB - 118 (2020), 99 (2019) +19.2%

Overall, the figures over this period are looking good after lockdown. Life is slowly getting back to normal and the Beat Team has noticed that incidents are now slowly getting to the level that we were before lockdown.

Anti-Social Behaviour has risen around Warsop where groups of youths have been hanging around on the High Street and other areas. This was to be expected after restrictions have been lifted over summer. The Beat Team are patrolling these areas when on a late shift and engaging with the youths. If this continues other powers can be used to reduce the ASB.

Arson has slightly risen, and this is due to a derelict building that has now been pulled down. The other is a known offender who the Beat Team has been engaging with other agencies to get help and support.

Vehicle crime has dropped around the Warsop area with a reduction in theft from motor vehicles and reduction in theft of motor cars. Other areas have been experiencing problems to the high value of catalytic converter thefts.

Thefts around Warsop have reduced and this includes all thefts.

The figures for drug trafficking around Warsop have risen but this is to be expected after the Beat Team has been working with bordering forces to tackle the drug supply around Warsop. Other Police departments have been assisting by doing patrols in the area targeting the drug supply. As a result, the Police has seized a large quantity of Class A Drugs along with roughly £6000.00 has been seized and vehicles used by the offenders have bene seized. The Beat Team is continuing to tackle the supply of drugs around Warsop and still require intelligence to support these operations. Intelligence given will be used in strict confidentially.

PUBLIC PARTICIPATION

None.

5/2109. MATTERS ARISING OUT OF PUBLIC PARTICIPATION

None.

6/2109. AN UPDATE & DISCUSSION ON THE LATEST STAFFING MEETING HELD 3RD SEPTEMBER 2020 - This item is confidential

Exclusion of Public: In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted.

7/2109. REVIEW, DISCUSS AND MAKE DECISIONS ON THE 20/21 BUDGETS

The council discussed the budgets in great detail and took a vote to accept the projections/budgets but exclude the maintenance section as further discussions on the Town Hall maintenance were needed.

Resolved: The council unanimously agreed to accept the projections/budget but exclude the maintenance section. This section would be discussed in further details over the next few months.

8/2109. DISCUSS THE TOWN HALL, BUSINESS PLAN AND CONSULTATION - This item is confidential

Exclusion of Public: In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted.

9/2109. DISCUSS A CONCERN FROM A RESIDENT ON THE ROYAL ESTATE DEVELOPMENT – CLLR BURGIN

Cllr Burgin was asked to bring this item to the council by a resident on the Bellway development. The resident has concerns about the surface water discharge being unlicensed and how close the development was built to the riverbank. The resident believes this hasn’t been approved by the environment agency.
Cllr Burgin asked MDC to investigate, which they are. Currently the District Council are working with Bellway on a second application to approve where the site hasn’t been laid out correctly.

He asked as a Parish Councillor that the Clerk emails the Environment Agency to express the concerns raised by the resident and ask if the development has been built too close to the banking and if there is a license to discharge surface water into the river Meden. He can then inform the resident of the response and possibly share information with MDC planning for them to investigate if its relevant. MDC are currently investigating a missing footpath from the development.

10/2109. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

  • The Parish Council guidance had been completed but due to the rules changing quite often there is another section to add. Due to the Town Hall being a community building, we will now have to monitor and maintain records of all users for the NHS Track and Trace system. I will be updating our guidance with a system for all organisations to follow and implement a system so the Parish Council can monitor each organisation closely.
  • Most of the new equipment has been ordered ready for the re-opening of the Town Hall. The only things left to purchase are a screen for the reception window and a chalk spray for the queuing system outside. Gemma and I will display all the posters and mark up the 2m distances with tape once the works to the cellar are completed.
  • The quotes have been received for the works to the cellar and the water system for legionella.
    Asbestos - £575 +VAT
    Pearl Installations - £894.20 +VAT
    There may be some extra asbestos testing in other areas where the electrician will have to drill. The cost for that is £300 +VAT
    Second Element (Legionella) - £395 +VAT
    I’m trying to arrange the date for the testing to go ahead and then I can book the cellar works to finally get underway. It’s taking some time as there are still employees on furlough and the electrician and asbestos team will need to cross over their diaries as they are working together on these works.
  • Mr Jeremy Dear lives in the cottage at the side of the church. He has an issue with the tree’s that overhang on to his property from the church yard and tends to bring a complaint forward most years regarding the leaves dropping and the maintenance of the trees. The Chair, Vice-Chair and I have conducted a number of meetings with the tree officer (Sean Davies) and with Mr and Mrs Dear. We have found out that leaves are the responsibility of the person who’s land they fall on. I have checked through all the Parish Councils tree inspection report and it shows that we have followed whatever works were required from simple works on basal growth to drastic removal works. The Dears have been informed that they can apply for a TPO (free of charge) and cut small amounts of branches.
    The councils overall plan for the next few years will be to remove the trees behind Mr Dear’s property (these tress are down for removal in the 2018 report) and re-plant trees 2m away from the boundary wall to help resolve the branches overhanging the Dears property.
    Options moving forward
    Sean can do a report for £120 to determine any works on the trees on Mr Dear’s side.
    Members of public can apply for the TPO and either do the work themselves or employ someone to do it for them. The Rectory has the same issue with their trees over hanging on neighbouring properties that is dealt with by the neighbouring property. Allow Mr Dear to get the order and resolve the branch cutting himself.
    Ask and pay Acer to do the works that Mr Dear is applying for.
    Agree a deal for WPC to pay half the costs towards the works that Mr Dear is applying for.
    I would suggest before anything is decided that consideration is given to the church yard budget (the budget will be discussed in September so this decision could be taken to full council) and setting a precedent especially knowing that Mr Dear seems to complain about this issue or similar most years.
    Cllr Barlow proposed that on this occasion when their planning application is received and obtained, we will pay for the works. However, here after any work needing doing not specified in our survey will need to be paid for by the Dears.
    RESOLVED: The council unanimously agreed to the proposal by Cllr Barlow.
  • Are the council still wanting to delegate powers to the Clerk and Assistant Clerk with the support of the Chair and Vice-Chair while things are still uncertain with the on-going pandemic?
    RESOLVED: The council unanimously agreed to continue to delegate powers to the Clerk and Assistant Clerk with the support of the Chair and Vice Chair
  • The police have been in contact with me regarding the possibility of basing some armed police in the Town Hall. They are intending on speaking to the District Council about the Wardens room they hire from the Parish Council. I have stressed that we don’t allow sub lettings and any discussions need to come to the Parish Council.
  • Sports 4 Kidz have given notice on the room they have been renting upstairs at the Town Hall.
  • The last co-option deadline has passed with no applications. I will look at publishing a new notice and deadlines shortly.
  • Sherwood Junior School have an opening for a co-opted governor and would like to ask if any Parish Councillors would be interested in this role?
    RESOLVED: Cllr Williamson-Cooper volunteered for the Governor role at Sherwood Junior School.
    Cllr Burgin asked if the notice board at Warsop Vale could be maintained as the groups that use it have reported some issues.
    The Clerk stated that all the notice boards in the Parish need some minor works to them.
    RESOLVED: It was agreed that the Clerk would get a quote for the works to all the notice boards.

11/2109. BIG WARSOP – UPDATE FROM CLLR BURGIN

A new 1-year plan has been approved along with a small funding pot for Covid-19. The funding is open for applications as well as the Rolo fund which closes at the end of September.

12/2109. WARSOP PARISH NEWS

The Clerk gave the update. An advert for new deliverers was advertised on the Parish Council Facebook page and Vibrant Warsop put the advert in their newsletter.
The Vibrant Warsop newsletter led to 3 people enquiring for the 2 rounds. We now have all rounds covered.
Cllrs discussed if the December edition of the paper would go ahead.

RESOLVED: The council unanimously agreed that the December edition would go ahead, and the deadline would be 6th November 2020.

13/2109. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 21/09/20 - £72,550.14)
(£5,000 for Meden Sports Centre)
Premier Account (Reserves) - (As of 21/09/20) £33,826.03
2 Shires Credit Union (Reserves) - £15,000

All payments were agreed to be paid.

  • Payments already paid:
    • V01857. S137 - DUWC - £500
    • V01858. D2 Studio (Cancelled) - £1,100
    • V01859. Notts County Supplies - £136.89
    • V01860. WPN Delivery - £380
    • V01861. Acer (High St Car Park) - £50
    • V01862. Second Element - £176.40
    • V01863. CASH - PPE - £260
    • V01864. Notts County Supplies - £404.27
    • V01865. Electric Heaters - £35.96
    • V01866. CoSHH Training - £30
    • V01867. Office Computer - £564.57
    • V01868. Chair Training - £35
    • V01869. Acer (Church Yard) - £165
    • V01870. Barrie Woodcock - £120.50
    • V01871. Notts County Supplies - £6.05
    • V01872. Notts County Supplies - £1.21
    • V01873. Acer (Church Yard) - £165
    • V01874. D2 Studio (Re-issue) - £1,100
    • V01875. Notts County Supplies - £22.85
    • V01876. Notts County Supplies - £7.26
    • V01877. Chair Allowance (Sunflower Competition) - £5
  • Payments due to be paid: None

14/2109. NOTTINGHAMSHIRE COUNTY COUNCIL – UPDATE FROM CLLR WETTON

Friday night office staff were advised they would have to work from home. All meetings cancelled. Making decisions today on how to cope with frontline services. Sent guidance to Andy Abrahams as not had anything from MDC. Some councillors were working with the community to support groups – advice is not to do this as councillors – need to direct people to official sites and help. Need to follow advice from Public Health England and government – it could lead to meetings which should be discouraged and also potential safeguarding issues. Possibility that schools may close by the end of this week. Cllr Andy Wetton feels this advice goes a little against the way councillors work but has to follow government advice. Police are being given extra powers to deal with people who aren’t complying. Supply chain may be an issue.

14/2109. MANSFIELD DISTRICT COUNCIL – UPDATE FROM DISTRICT COUNCILLORS

Cllr Barlow gave her update first. The Swallows Community Green project has been delayed due to the pandemic. They have discussed benches and other things to go on the green. The group were arranging a car boot as a way of raising funds but again the pandemic has delayed these plans.
She has received concerns from members of the public regarding the Gate Inn being demolished, the Stonebridge development and the possibility of a number of Co-operatives developing land within Warsop. This has been reported to M. Saxton at MDC but unfortunately the District Council can’t stop the Co-op from buying land.

Cllr Burgin stated that its been a tough time, but things did look to be heading in the right direction until this past week or so when the rise of covid-19 cases have started to increase. He relayed the Governments message of Hands, Face, Space and urged people to follow the advice.
He updated members on CAR Warsop which is still running and supporting people in the Parish with Covid-19 or related issues. They are monitoring the current increases in cases but will need to look at funding to be able to continue.

Planning Applications

Cllr Wetton updated members about the railway line land being sold at auction.
He was unsure why ARBA are having problems with the Bingo Hall demolition.

  • 19-21 Church Street, Warsop - CHANGE OF USE FROM SHOP (USE CLASS A1) TO 1 NO. PAIR OF SEMI-DETACHED HOUSES (USE CLASS C3).
  • Old Medical Centre, Egmanton Road, Meden Vale - RETROSPECTIVE CHANGE OF USE OF MEDICAL CENTRE (USE CLASS D1) TO RESOURCE CENTRE FOR PEOPLE WITH SOCIAL CARE NEEDS (USE CLASS C2).
  • 129 Mansfield Road, Warsop - CHANGE OF USE FROM GARAGE (RESIDENTIAL C3) TO PET CREMATION (SUI GENERIS) AND EXTENSION TO GARAGE.
  • 27 Southgate Road, Warsop - NOTIFICATION FOR PRIOR APPROVAL FOR A PROPOSED LARGER HOME EXTENSION UNDER THE TOWN & COUNTRY PLANNING (GENERAL PERMITTED DEVELOPMENT) (ENGLAND) ORDER 2015 - SINGLE STOREY REAR EXTENSION.
  • Welbeck Farm, Netherfield Lane, Meden Vale - APPLICATION FOR APPROVAL OF RESERVED MATTERS FOLLOWING OUTLINE APPROVAL REF: 2015/0635/NT - PROPOSED RESIDENTIAL DEVELOPMENT OF 18 N0. DWELLINGS.
  • Land Adjacent 45 Forest Road, Warsop - DROPPED KERB.
  • 10 Rutland Close, Warsop - PART CHANGE OF USE OF KITCHEN TO PROVIDE BEAUTY TREATMENTS FROM HOME.
  • 146 Mansfield Road, Warsop - NOTIFICATION FOR PRIOR APPROVAL FOR A PROPOSED LARGER HOME EXTENSION UNDER THE TOWN AND COUNTRY PLANNING (GENERAL PERMITTED DEVELOPMENT) (ENGLAND) ORDER 2015 - SINGLE STOREY REAR EXTENSION.
  • 7 Netherfield Lane, Church Warsop - TWO STOREY SIDE EXTENSION AND SINGLE STOREY FRONT EXTENSION.
  • 10 Southgate Road, Warsop - APPLICATION FOR A CERTIFICATE OF LAWFUL USE - REPLACE FLAT ROOF ON REAR EXTENSION WITH PITCHED ROOF.
  • 75 Mansfield Road, Warsop - DEMOLISH EXISTING DETACHED GARAGE AND BUILD SINGLE STOREY ATTACHED GARAGE.
  • Church Warsop Miners Welfare, Wood Lane, Church Warsop - VARIATION OF S106 AGREEMENT RELATING TO APPLICATION REF 2018/0646/OUT - (DEMOLITION OF EXISTING BUILDINGS FOR RESIDENTIAL DEVELOPMENT) UNDER SECTION 106B OF THE TOWN AND COUNTRY PLANNING ACT 1990.
  • Land At Stonebridge Lane, Warsop - VARIATION OF CONDITIONS 4 (PHASING PROGRAMME), 6 (OFF SITE HIGHWAY WORKS), 15 (SURFACE WATER DRAINAGE/MANAGMENT STRATEGY) AND 18 (BUFFER ZONE TO WESTERN BOUNDARY) ON PLANNING PERMISSION 2017/0816/OUT - OUTLINE APPLICATION FOR UP TO 400 DWELLINGS, TOGETHER WITH ASSOCIATED HIGHWAY WORKS, PUBLIC OPEN SPACE, LANDSCAPING AND ASSOCIATED DRAINAGE INFRASTRUCTURE INCLUDING SUDS FEATURES.
  • Land At Stonebridge Lane, Warsop - APPROVAL OF RESERVED MATTERS APPLICATION FOR 400 DWELLINGS, PUBLIC OPEN SPACE AND ASSOCIATED INFRASTRUCTURE FOLLOWING OUTLINE PLANNING PERMISSION 2017/0816/OUT - OUTLINE APPLICATION FOR UP TO 400 DWELLINGS, TOGETHER WITH ASSOCIATED HIGHWAY WORKS, PUBLIC OPEN SPACE, LANDSCAPING AND ASSOCIATED DRAINAGE INFRASTRUCTURE INCLUDING SUDS FEATURES.
  • 3 Oyster Way, Warsop - SINGLE STOREY REAR EXTENSION, INTERNAL ALTERATIONS AND PORCH TO FRONT.
  • 60 Birkland Avenue, Warsop - 1 NO. DETACHED DWELLING.
  • 14 Weetman Avenue, Church Warsop - SINGLE STOREY SIDE EXTENSION.
  • Highway Grass Verge, Front Of The Rectory, Church Road, Church Warsop -WORKS TO 1 NO. TREE WITHIN A CONSERVATION AREA.

The Chair spoke about number 13 & 14 on the planning applications. She gave some background information on the group LWS and how they tried to object to the Stonebridge/Sookholme development. Warsop Parish Council also objected to this development.

Cllr Hardy explained that there are 2 developers, David Wilson Homes that would use the land at Stonebridge and Barrett Homes would develop the Sookholme field. There are a number of concerns for this development which include, drainage, soakaways, parking, boundaries, traffic management measures and the differences between the affordable housing and luxury housing.

The Chair proposed that the council object to this planning application again.
RESOLVED: It was unanimously agreed that WPC would send an objection letter for the Stonebridge/Sookholme planning application stating the above concerns.

16/2109. DATE OF NEXT MEETING

The Chair suggested that council meeting should be every 2 months during the Covid-19 pandemic.

RESOLVED: The next meeting will be 16th November 2020 via zoom.

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