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Meeting Minutes 16 November 2020

MINUTES of the Parish Council meeting held on MONDAY 16th NOVEMBER, 2020 at 6.30pm.

Present:

Cllrs D. Barlow (Chair) (MDC), A. Burgin (Vice-Chair) (MDC), L. Davis, G. Simpson, W. Williamson-Cooper and M. Fowler.
Amanda Cooper (Clerk)
1 Member of public
Sgt Andy Doran and PC Kev Parsons.

Minutes

1/1611. RECEIVE ANY DECLARATIONS OF INTEREST

Age Concern - Cllr. L. Davis.
Association of Labour Councillors - Cllrs A. Wetton and A. Burgin.
Big Warsop Partnership - Cllr A. Burgin.
Birklands School Board of Governors - Cllr G. Simpson.
Finance & General-Purpose Working Party - Cllrs D. Barlow, A. Burgin, W. Williamson-Cooper, R. Butler, K. Hardy & L. Davis.
Friends of the Earth - Cllrs R. Butler and K. Hardy.
Friends of the Carrs - Cllrs W. Williamson-Cooper & A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Let Warsop Speak - Cllrs D. Barlow, K. Hardy & R. Butler.
Liberal Democrats Party Member - Cllr K. Hardy.
MDC Tenants Association - Cllr W. Williamson-Cooper.
Meden Vale Colts FC - Cllr A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs D. Barlow, A. Burgin, L, Davis, R. Butler, K. Hardy and W. Williamson-Cooper.
The Rotary Club - Cllr G. Simpson & W. Williamson-Cooper.
Town Hall Room Hire (Sports 4 kidz) - Cllr G. Simpson.
Warsop Athletic FC - Cllr Mark Fowler.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Youth Club - Cllr G. Simpson.

2/1611. APOLOGIES

Cllrs A. Wetton, R. Butler and K. Hardy.

3/1611. MINUTES OF THE PARISH COUNCIL HELD VIRTUALLY – Monday 16th November 2020.

RESOLVED: Agreed and accepted as a true record.

4/1611. MINUTES OF THE EXTRAORDINARY PARISH COUNCIL HELD VIRTUALLY – Monday 26th October 2020.

RESOLVED: Agreed and accepted as a true record.

5/1611. MINUTES OF THE EXTRAORDINARY PARISH COUNCIL HELD VIRTUALLY – Tuesday 3rd November 2020.

RESOLVED: Agreed and accepted as a true record.

6/1611. CRIME AND DISORDER – REPORT FROM SGT PRIESTLEY

Sgt Doran and PC Parsons attend the meeting. PC Parsons read through the report.

Total Crime Recorded - 250 (2020), 234 (2019) +6.8%

Burglary Residential - 22 (2020), 10 (2019) +120%

Burglary non-dwelling - 1 (2020), 0 (2019) +100%

Theft from - 1 (2020), 2 (2019) -50%

Theft of Motor Vehicle - 9 (2020), 10 (2019) -10%

Theft from Vehicles - 9 (2020), 10 (2019) -10%

Criminal Damage - 34 (2020), 31 (2019) +9.7%%

Arson - 2 (2020), 1 (2019) +100%

Domestic Violence - 51 (2020), 56 (2019) -2.3%

Domestic Violence (non-crime) - 7 (2020), 11 (2019) -36.4%

ASB - 158 (2020), 67 (2019) +135.8%

Hate Crime - Race - 1 (2020), 1 (2019) 0%

Hate Crime - Transgender - 1 (2020), 0 (2019) +100%

Hate Non-Crime - Race - 1 (2020), 1 (2019) 0%

Public order offences - 16 (2020), 16 (2019) 0%

The above crimes represent the entire Parish of Warsop area. During this reporting period numerous issues have been experienced at the old bingo Hall on Church Street, Warsop. The boarding to the building has been ripped off numerous times and entry gained by local youth. The Warsop Neighbourhood Policing Team have been liaising on a weekly basis with the owner of the building to attempt ensure the building is secured and to speed up the demolition of the building which is increasing looking more of an eye sore due to constant attacks and ASB at the location.

Burglary – Residential Burglaries during this reporting period have seen a significant increase of 12 crimes (+120%). In order to attempt to apprehend the suspect/s and prevent further offences for this offence the Warsop beat Team have been working later shifts into the early hours of the morning and working extra shifts on their rest days. Additional resources have also been deployed within the Warsop and surrounding Village’s from the new Operational Reacher team at Mansfield.

Hate Crime - 1 race and 1 Transgender related crime. The transgender related offence was between 2 Meden School Children on the High Street at Warsop whereby a 15-year-old male was referred to by his old female dead name. The suspect was identified following CCTV Enquiries and has been dealt with by means of education and a Community resolution as requested by the Victims’ parents.

Anti-social behaviour has also seen a significant increase of incidents from 2019 to 2020 with an extra 91 incidents during the same reporting period. Particular issues have been experienced with large numbers of youths setting off Fireworks and behaving in an anti-social manner predominantly in the Longden Terrace, Newcastle Street area and the Carr Lane and Carr Lane Park area. Increased high visibility patrols are being conducted in these areas and individuals who are found committing offences of ASB are being dealt with by means of positive action and being dispersed for a period not less than 24 hours from the dispersal zone area. The darker nights are believed to be a considerable factor in the increase of ASB.

Arson – The arson offences are linked to a known individual who is setting fires to grassed areas and waste in Council bins. This individual has been referred to the complex person panel at Mansfield District Council, he and his family are being supported at this time by adult Social services and Warsop neighbourhood Policing team in order to tackle this ongoing issue.

Op REACHER - Operation REACHER was launched 5th October 2020 and there is 12 teams one per district. All 12 neighbourhood policing areas across the city and county have a team of a Sergeant and six officers committed to tackling local issues, targeting offenders and those who commit crime. The teams also help and maintain good community relationships through community engagement and partnership working. They deploy as a team to tackle a variety of issues. It gives us greater resilience to deploy officers to tackle issues which are of concern to the community.

The Op REACHER team have been active in the Warsop area over the last few weeks. On 6th and 7th November 2020, they concentrated their efforts in Warsop dealing with ASB and Covid breaches. On Wednesday 11th November 2020 members of the new Operation REACHER Team were deployed with a knife arch on Warsop High Street – a large metal detector people are required to walk through. This was part of a series of local activities as part of Operation Sceptre, a week-long programme of action by police forces across the country. Knife arches are not only a very effective way at finding people carrying knives (often because they take one look at the arch and change direction), they are also an effective deterrent because they make people think twice about coming out with a deadly weapon. Unfortunately, at this time the Warsop Neighbourhood Policing team are all off due to having to isolate due to Covid-19. Pc Parsons will return to work on Monday 23rd November and the remainder of the team on Monday 30th November following their isolation periods.

Cllrs highlighted issues of ASB at the Strand Bingo Hall and on the local parks. The Chair suggested putting together a working party group that would include Parish, District and County Councillors, the local police team, community safety operations manager, portfolio holder for safer communities and a representative from Meden School.

Resolved: Cllrs Barlow, Burgin, Wetton, Simpson, Fowler and Williamson-Cooper will form a Working Party with the other organisations mentioned. The police will send the Clerk some dates that they are available, and she will arrange a meeting for all organisations to discuss the ASB issues.

PUBLIC PARTICIPATION

The Postmaster from the Warsop Post Office attended and informed members that the local sorting office has been selected for re-location to Mansfield. He was concerned that this would have a major impact on residents and the area and asked if the Parish Council would support the Post Office in trying to stop this decision by Royal Mail.

7/1611. MATTERS ARISING OUT OF PUBLIC PARTICIPATION

All Cllrs raised concerns regarding losing the sorting office from Warsop and offered their support in this matter. The council will write a letter to Royal Mail along with creating an online petition and asking the Mayor and MP to offer their support to Warsop Post Office.

8/1611. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

The Clerk read out her report which included updates on decisions/discussions from the delegated powers group.

  • The Parish Council now has 3 vacancies, 2 in Market Warsop and 1 in Warsop Carrs. A Co-option notice has been displayed on the website and Facebook page. The deadline is Friday 8th January 2021.
  • Christmas Trees – The farm we purchase the Christmas Trees from still haven’t confirmed if they have managed to get on the field to cut the trees. The deadline was today at 4pm. We are looking at other possible suppliers and how quickly we can co-ordinate this with MDC (who are short of manpower) and Bowrings.
  • Legionella works should have been completed today but unfortunately it should have been a 2-man job and they only booked in one man. They are provisionally booked in for Thursday and I’ve asked for a date next week so we can give organisations in the TH enough notice. They were asked to vacate the premises until the works were completed due to not being able to use the water, etc.
  • The external auditor has informed us that a section on the report has been flagged due to a Financial Risk Assessment not being carried out in the year. Scheduling a meeting to get these passed was delayed and didn’t happen until June. These are normally done at the beginning of each year, but I was off ill for 6 weeks. They will inform us in due course if it will be signed off.
  • A member of public contacted me last week regarding the memorial garden in the church yard. He was trying to locate a loved one’s plaque and one of the issues he found was the garden was overgrown. I have spoken to the church warden and he said they don’t have enough abled bodied people to maintain it. I’m not sure if the PC have to help with its maintenance as weeding is part of the agreement. The only concern I have about Acer doing the weeding is the area is sinking and who the responsibility would fall to if it’s made worse by maintenance works.
  • TH surgeries – CAB are happy to start their surgery once the TH is open. MDC housing surgery have mentioned that they don’t know when or if they will be back to providing a surgery.
  • Police Crime Commissioner and County Council elections are due to be held on 6th May 2021, depending on Gov advice and Covid rules. I am trying to arrange a meeting for them to view the room at the TH and check its suitable as there is a business who rent the room.
  • CONFIDENTIAL ITEMS:
    Exclusion of Public
    In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted.
  • The cleaner was due to start back in the TH tomorrow, but we are still waiting for some organisations Covid guidance. Until these have been completed, a delegated decision has been made to delay the cleaner starting.
  • 10. Section 137 from Keith Clayton on behalf of the Parochial church council.

RESOLVED: e. The Council asked the Clerk to find out if ashes are still being scattered in the area as WPC are only responsible for the closed church yard.

RESOLVED: j. The Council agreed that more information was required for the Parochial Church Council application. The Clerk is to ask how many quotes were retrieved, what other funding have they sought and if the works have already been completed.

9/1611. BIG WARSOP – UPDATE FROM CLLR BURGIN

Funding is still open. At the last meeting discussions about supporting struggling community spaces like the Parish Centre, Fretwells and the Oaklands took place. It was also agreed that some money would be donated to the Parish Council’s Christmas Smile Campaign.

10/1611. CHRISTMAS SMILE CAMPAIGN – UDATE FROM CLLR HARDY

Cllr Hardy sent an update to the Chair. There have been over 200 donations of presents and money so far. They are looking at doing a Christmas window competition and asked Cllrs for suggestions on a prize.

11/1611. WARSOP PARISH NEWS

The Clerk gave an update. December’s edition features a front and back page spread on Remembrance Day 2020. The paper is 24 pages with a good mixed of updates, articles and adverts.

A risk assessment has been completed for our deliverers of WPNs and I have spoken to environmental health at MDC to make sure we can still go ahead. A delegated decision was made to provide a PPE pack for all deliverers, this includes a mask, gloves, anti-bacterial wipes and a small bottle of hand sanitiser. A letter will be given to each deliverer with what’s expected of them and how to keep safe.
We have been made aware that one of the deliverers has tested positive and we won’t have an update until next week. The paper should be delivered on Wednesday 25th.

The Clerk asked members to decide on a date for the special 4-page consultation newsletter due in February so the printers, designers and deliverers can be co-ordinated.

RESOLVED: The suggested dates for the publication will be 2nd or 3rd week in February 2021.

13/1611. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 16/11/20 - £94,748.93)
(£5,000 for Meden Sports Centre)
Premier Account (Reserves) - (As of 16/11/20) £33,826.60
2 Shires Credit Union (Reserves) - £15,000

All payments were agreed to be paid.

  • Payments already paid:
    • V01878. Acer - £165.00
    • V01879. PPE & Admin - £500.00
    • V01880. WPNs Delivery - £380.00
    • V01881. WPN Delivery - £425.00
    • V01882. Acer (High St Car Park) - £165.00
    • V01883. Second Element - £2,257.29
    • V01884. CASH - PPE - £48.00
    • V01885. Notts County Supplies - £324.00
    • V01886. Electric Heaters - £14.74
    • V01887. CoSHH Training - £22,921.65
    • V01888. Office Computer - £250.00
    • V01889. Chair Training - £26.09
    • V01890. Acer (Church Yard) - £22,921.65
  • Payments due to be paid: None

13/1611. NOTTINGHAMSHIRE COUNTY COUNCIL – UPDATE FROM CLLR WETTON

Cllr Wetton sent an update to the Clerk.

I am pleased to report that further major project road works are being done in Meden Vale & Netherfield lane further improving the district roads.

Although remembrance Sunday was very different, I was honoured to lay my poppy for Notts County Council along with Cllr Andy Burgin & Chair of Parish Debra in our own private act of remembrance.

14/1611. MANSFIELD DISTRICT COUNCIL – UPDATE FROM DISTRICT COUNCILLORS

Cllr Burgin stated that the recent funding bid submitted by MDC has received good feedback. MDC are currently working on budget settings which is proving very difficult due to all cuts in funding and the effect of Covid-19. The glass recycling collection was delayed In April but will hopefully be re-scheduled for April 2021.
Cllr Barlow has ordered the road sign for Mosscar Close as they were the winners of the best VE Day street celebrations.

Planning Applications

Cllr Wetton updated members about the railway line land being sold at auction.
He was unsure why ARBA are having problems with the Bingo Hall demolition.

  • Land At Wood Lane, Church Warsop - APPLICATION FOR RESERVED MATTERS FOR APPEARANCE, ACCESS, LANDSCAPING, LAYOUT AND SCALE - OUTLINE APPLICATION 2018/0646/OUT (DEMOLITION OF EXISTING BUILDINGS FOR RESIDENTIAL DEVELOPMENT).
  • The Dovecote, Netherfield Lane, Meden Vale - PRIOR NOTIFICATION FOR COVERS ON EXISTING SLURRY SEPARATION AND STORAGE AREA.
  • 103 Sherwood Street, Warsop - FIRST FLOOR REAR EXTENSION, NEW ROOF AND BALCONY, FRONT PORCH EXTENSION. REMOVE STONE CLADDING AND APPLY MONOCOUCHE RENDER
  • Plots 13, 21 And 22 Bishops Walk, Church Warsop - DETAIL ADJUSTMENTS AND REVISED GARAGE POSITION TO PLOT 13, DELETION OF PLOT 22 AND REPLACE WITH GARAGE FOR PLOT 21 ON APPLICATION 2014/0654/NT (OUTLINE APPLICATION FOR 17 NO. DWELLINGS INCLUDING THE RESERVED MATTERS OF ACCESS, APPEARANCE, LAYOUT AND SCALE).
  • Plots 10, 23, 24 And 25 Bishops Walk, Church Warsop - SUBSTITUTION OF HOUSE TYPES ON PLOTS 23, 24 AND 25 AND DETAIL ADJUSTMENTS TO PLOT 10 ON APPLICATION REFERENCE 2014/0069/NT APPLICATION FOR APPROVAL OF RESERVED MATTERS FOR 8 NO. DWELLINGS (INCLUDING APPEARANCE, LANDSCAPING, LAYOUT AND SCALE) FOLLOWING OUTLINE PLANNING PERMISSION (INCLUDING THE RESERVED MATTER OF ACCESS) FOR THE DEVELOPMENT OF A MAXIMUM OF 18 NO. DWELLINGS (2010/0783/NT).
  • 1 Eastwood Avenue, Warsop - SINGLE STOREY SIDE EXTENSION.
  • Top Sandy Lane Stables, Warsop - PROPOSED 22M X 42M ALL WEATHER RIDING MENAGE WITHIN 5 ACRE FIELD WITH STABLES.
  • Land Adjacent The Limes, Askew Lane, Warsop - OUTLINE APPLICATION WITH SOME MATTERS RESERVED FOR 1 NO. NEW DWELLING WITH DETACHED GARAGE.
  • 105 Sherwood Street, Warsop - CONSTRUCT REPLACEMENT STORE.

15/1611. DATE OF NEXT MEETING

18th January 2021

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