Back to Top

Meeting Minutes 21 October 2019

MINUTES of the Parish Council meeting held on MONDAY 21st OCTOBER, 2019 at 6.30pm upstairs in the Council Chamber, Town Hall.

Present:

Cllrs A. Burgin (Chairman) (MDC), A. Wetton (NCC & MDC), J. Kerr, R. Butler, K. Hardy, L. Husband and L. Davis.
Amanda Cooper (Clerk)
5 members of public
Crime Commissioner Paddy Tipping, Sgt N. Priestley and PC K. Parsons

Minutes

1/2110. RECEIVE ANY DECLARATIONS OF INTEREST

Age Concern - Cllr. L. Davis.
Assoc of Labour Councillors - Cllrs A. Wetton, L. Husband and A. Burgin.
Big Warsop Partnership - Cllr A. Burgin.
Birklands School Board of Governors - Cllr G. Simpson.
Finance & General-Purpose Working Party - Cllrs A. Burgin, D. Barlow, W. Williamson-Cooper, R. Butler, L. Davis & J. Kerr.
Frack Free Warsop - Cllrs R. Butler & K. Hardy.
Friends of the Carrs - Cllrs J. Kerr, W. Williamson-Cooper & A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Let Warsop Speak - Cllrs D. Barlow, K. Hardy & R. Butler.
Liberal Democrats Party Member - Cllr K. Hardy.
Meden Vale Colts FC - Cllrs J. Kerr & A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs A. Burgin, D. Barlow, J. Cockroft, J. Kerr, K. Hardy & W. Williamson-Cooper.
The Rotary Club - Cllr G. Simpson & W. Williamson-Cooper.
Town Hall Room Hire (Sports 4 kidz) - Cllr G. Simpson.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Youth Club - Cllrs J. Cockroft & G. Simpson.
Welbeck Colliery the Future - Cllr J. Kerr.

2/2110. APOLOGIES

Cllrs D. Barlow, W. Williamson-Cooper, G. Simpson and J. Cockroft.

3/2110. MINUTES OF THE PARISH COUNCIL MEETING – Monday 16th September 2019.

RESOLVED: Agreed and accepted as a true record.

4/2110. MINUTES OF THE FINANCE & GENERAL-PURPOSE MEETING – Wednesday 9th October 2019.

The Chair moved item 6/0910. to the end of the meeting to confidential items.

Exclusion of Public
In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted.

RESOLVED
Minute 3/0910 – The Council agreed that Jet Joinery should be asked to come back and resolve the issues raised.
The Clerk informed members that Jet Joinery have resolved the fitting issues raised.

RESOLVED
Minute 4/0910 – This item is deferred to the November Finance and General-Purpose meeting due to not receiving the information from Simon Hurd, Asset Manager of the Hare & Hounds.

RESOLVED
Minute 5/0910 – All 6 recommendations for Warsop Parish News were unanimously agreed.

RESOLVED
Minute 6/0910 – This item was moved to the end of the meeting as referenced above.

RESOLVED
Minute 7/0910 – The Council agreed to ask Acer Grounds Maintenance to schedule works for the Town Hall car park and Cllr Barlow will contact the probation service for future works.

RESOLVED
The minutes were agreed and accepted as a true record.

6/2110. CRIME AND DISORDER – REPORT FROM SGT PRIESTLEY

Sgt Priestley sent a report to the Clerk.

The crime figures are for July, August and September.

Burglary Dwelling/Other - 12 (2019), 8 (2018)
(There has been an increase all over the district and they have a plan in place for dealing with this)

Vehicle Crime - 6 (2019), 4 (2018)
(Mainly vans and motorbike/mopeds)

Theft from Vehicles - 4 (2019), 9 (2018)
(Reduction from last year. These thefts are normally from doors being unlocked or valuables being on display)

Criminal Damage – 36 (2019), 29 (2018)
(This includes stones thrown at windows and wing mirrors being broken)

Domestic Violence – 66 (2019), 83 (2018)
(Out of the 36 incidents, 13 are repeat offenders)

ASB figures have been reviewed for Warsop Parish for a whole year. – 378 (2019), 410 (2018)

The whole of Mansfield District has been compared and a similar position has been confirmed that there has been a small decrease. Cllrs asked about drug issues, trends on ASB and children riding bikes the wrong way on a one-way street. The team are continuing patrols, visiting schools to educate the children and targeting hot spots around the Parish. The fire brigade is also working with the police around educating young people.

The Chair updated Paddy Tipping on the meeting with Chief Inspector Craner regarding the report she is preparing for the Chief Constable on the room hire fee Notts Police pay the Parish Council. He asked if the Parish Council still need to negotiate a reduced fee or remove the cost altogether.
Paddy Tipping made members aware that the police are always reviewing their bases and there have already been a lot of closures. The review is being done all across Nottinghamshire and the police are aiming to spend more on police officers on the street rather than on buildings. The end of this calendar year should see an increase of recruiting 40 officers to 150. Mansfield will hopefully see an extra 8 officers if successful. He stated openly and honestly that the Chief Constable views the local bases as being low priority and he’s looking for no cost or low costs.
Cllrs thanked Paddy Tipping for attending the meeting and being honest with the Council and they reiterated how important it was to keep the police in Warsop Parish especially as crimes are showing as increasing. They stressed the point that they receive value for money, and they hope the police have looked thoroughly at the budgeting side and measured the deficit if the officers are taken out of the Town Hall. Some Cllrs thought that asking for free room hire was quite cheeky.
Paddy Tipping assured Cllrs they had looked at budgeting and he is aware it may seem cheeky. He suggested make an offer to the Chief Constable to start the negotiations and invite him to a Parish Council meeting and the decision to remove police officers won’t be decided before 1st April.

PUBLIC PARTICIPATION

1. Eric Hill asked if a local Warsop Parish company were contacted to fit the new doors on the second entrance.

2. He asked what the payroll payment on the agenda is for.

3. He wanted to know if there was a problem with the market and who owns the top of the car park where the market is currently located.

4. He also stated he was disappointed that MDC had agreed to take over the maintenance of Berry Hill park.

Mr Downie informed members that he was the owner of 19-21 Sherwood Street and he was attending this meeting to vent his anger and ask for support against MDC and the one of their planning officers Ian Hewitt. He explained that his tenant Mr Patel was applying for planning to have an ATM installed to replace the one that was lost when Lloyds bank closed. The planning officer is withholding the ATM application because he is requesting the tenant applies for planning on the advertisements/signage in his shop windows and freestanding board. He said Mr Hewitt has been difficult to contact and is refusing to visit the site with the owner and tenant to discuss his issues with the advertisements/signage, but he has refused claiming he is too busy for a site visit. Mr Downie also asked if Mr Hewitt would be viewing other properties and was told no and that he would fine the owner £2500 if he did not comply even though these signs have been up for over 13 years. He said if this issue isn’t resolved his next step would be to visit the MP and speak to the Chad Newspaper.
Mr Patel who is the tenant of 19-21 Sherwood Street also voiced his frustration over the planning situation and the planning officer. He informed members that he has already removed 30% of the signs as a good will gesture. He stated he was trying to get business back in Warsop Parish and providing an ATM with free withdrawals that will have financial implications for him as his excess would be £2500 if the machine was ram raided. He feels the planning officer has issues against his shop only as he has mentioned other stores/shops are not complying with the rules, but Mr Hewitt will not site visits to other premises.

Karen Bonsall stated that many people in the Parish don’t know what the council do and what happens in the Town Hall. She asked if Cllrs and staff would write articles for the paper describing what the council does and what the staff’s roles are.

7/2110. MATTERS ARISING OUT OF PUBLIC PARTICIPATION

The Chair answered all of Mr Hill’s questions.

1. The Parish Council always seek quotes from Warsop Parish tradesmen. Sometimes a quote can’t be obtained by a local person and the cost has to be a factor in any decision.

2. The payroll payment is the staff’s wages for a period of 6 months.

3. There have been many different issues with the market. The main reason is the location being a major health and safety concern for both the Parish and District as cars are leaving through a no exit and lorries have been passing through the market when it’s open. Another reason is the decline in stall holders.

4. The Chair was the one who took the decision on taking over Berry Hill because it was too big of an asset to lose for the people of the district.

Cllr Wetton circulated emails to Cllrs before the meeting on the planning issues 19-21 Sherwood Street were facing. He fully agrees with the comments from the owner and tenant and thinks they are being treated unfairly. The shop frontage has been the same since it first opened over 10 years ago. The issues with planning have only come to light because of the ATM application. A previous application in 2014 for a luminous sign didn’t receive any objections.
Cllr Wetton read from an email from Ian Hewitt stating he had no objections to the ATM and luminous sign planning application and that it will benefit the community. He knows the offending advertisements have been in place for some time but feels that the issue should be dealt with now and that its not a reason to continue to ignore the breach.
Cllr Wetton stated if the tenant has to apply for planning on the advertisements in the windows that it should be granted without the threat of not getting the permission for other planning applications. He also spoke to the head of planning who thought that it was ludicrous the way this issue is being dealt with. Cllr Wetton will continue to respond to the emails from Ian Hewitt and try to resolve the owner and tenants issues.

8/2110. DISCUSS AND DECIDE AN OUTCOME FROM THE CONSULTATION WITH STEVE EAST (MARKET EMPLOYEE)

The Chair moved this item to the end of the meeting under confidential legislation due to the nature of what was being discussed.

Exclusion of Public
In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted.

9/2110. DISCUSS THE MEETING WITH CHRIS MOSES (HR SPECIALIST) AND MAKE A RESOLUTION

The Chair moved this item to the end of the meeting under confidential legislation due to the nature of what was being discussed.

Exclusion of Public
In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted.

10/2110. DISCUSS THE MEETING WITH CHRIS MOSES (HR SPECIALIST) AND MAKE A RESOLUTION

Cllr Butler stated he was seriously concerned for the condition of the Town Hall and the welfare of the building users from issues brought to the council’s attention by the building survey. He would like the council to decide when the public consultation will be published and when will the meeting go ahead with the Mayor to ask if MDC would cover the costs of repairs to the Town Hall or re-negotiate the lease agreement between the Parish and District Council or allow the Parish Council to sell off the old toilet block and use the money from that sale for repairs to the Town Hall.
The Chair stated that the council need the reports from the intrusive surveys to know what issues and costs will need to be included in a public consultation. He would have been arranging a meeting with the mayor for chosen Cllrs but he proposed that this be done through the Clerk.

11/2110. DISCUSS MDC’S VEXATIOUS COMPLAINANT

briefly explained the situation MDC are currently facing with a vexatious complainant and they have requested that this person should contact the Monitoring Officer via email only. He asked for the Parish Council to take the same action.

RESOLVED
Cllr Kerr volunteered to be the point of contact for the complainant and the council unanimously agreed.

12/2110. PARISH VISION – AN UPDATE BY CLLR KAREN HARDY

Cllr Hardy provided members with a A5 booklet of the progress she has made so far and asked for suggestions of information to be included.
Cllr Wetton would like to see information on those Cllrs who do more than one role and to explain that District Councillors may not be able to comment on certain issues due to being part of a committee at MDC and causing a conflict of interest.
Many other Cllrs thought this was a great idea for the Parish Council.

13/2110. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

  • Seek approval for the quarterly income and expenditure budgets
    RESOLVED: The budgets were approval and Cllr Hardy commented that overall the budgets looked good for half-way through the year. Although she was slightly concerned by the repairs and maintenance budget and the potential costs to come for building works/intrusive surveys.

  • All Cllrs have been given a list of next year’s council meeting dates.

  • The internal auditor Barrie Woodcock has increased his fees for the first time in 3 years. The hourly rate will be £37.50 per hour and 40p per hour.
    RESOLVED: The council unanimously agreed to accept the increases.

  • The Clerk informed members that she will be on annual leave from 31st October and won’t be back at work until 20th November. The Assistant Clerk, Gemma Blagg will be covering the next meeting.

14/2110. CARNIVAL – UPDATE FROM LUKE SPENCE

The AGM will be held soon, and an update should be given at the next meeting.

15/2110. BIG WARSOP – UPDATE FROM CLLR BURGIN

The last stage of the Big Warsop funding will be open next summer for their final 2-year plan.

16/2110. WARSOP & DISTRICT NEWS – UPDATE FROM THE EDITOR OR CLERK

The college students seem to be working really well, they are showing great knowledge in design and are communicating with the Clerk on a regular basis.

17/2110. NEIGHBOURHOOD PLAN – UPDATE FROM CLLR BARLOW

No update due to Cllr Barlow’s absence.

18/2110. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 21/10/2019 - £82,792.28)
(£5,000 donation for Sports Centre)
(£10,000 reserves for staff back pay)
Premier Account (Reserves) - (As of 21/10/2019 - £33,811.86)
2 Shires Credit Union (Reserves) - (As of 21/10/2019 - £15,000)

All payments were agreed to be paid.

  • Payments already paid:
    • OLB214. D2 Studio - £1,320.00
    • OLB215. PKF Littlejohn (Audit) - £480.00
    • OLB216. Chandlers Commercial Ltd (Building Survey) - £2,280.00
    • OLB217. Acer Grounds Maintenance - £165.00
    • OLB218. JKE Web Design - £448.00
    • OLB219. Konica Minolta - £53.69
    • OLB220. ML-Ecology (Bat Survey) - £325.00
    • OLB221. Election Re-charges MDC - £91.66
    • OLB222. MDC Payroll - £23,845.46
    • OLB223. Konica Minolta - £139.00
    • OLB224. Second Element - £176.40
  • Payments due to be paid:
    • V01800. CASH – Paper Delivery - £380.00
    • V01801. CASH – Postage - £80.40
    • OLB225. Jet Joinery - £2,062.97

19/2110. CORRESPONDENCE

MDC letter for the dog bag service
KHTE building services letter

MDC have sent a letter confirming they will be stopping the free poop scoop bags.
RESOLVED: The Parish Council will look into the costs for this service to see if its something that could be continued.
KHTE wrote informing the Council that they are available to give quotes for any maintenance works required.

20/2110. NOTTINGHAMSHIRE COUNTY COUNCIL – UPDATE FROM CLLR WETTON

Cllr Wetton has sent an update to the paper as to what he’s been working on. Works to the footpath on Forest Road will be underway at the beginning of November and the speed reduction will be coming soon too.

21/2110. MANSFIELD DISTRICT COUNCIL – UPDATE FROM DISTRICT COUNCILLORS

The budget process has started and will be going to scrutiny next week.

Planning Applications

  • Land At Oakfield Lane/Sherwood Street, Warsop - RESIDENTIAL DEVELOPMENT OF 57 NO. DWELLINGS, ACCESS, ANCILLARY MATTERS.
  • The Mill House, Church Road, Church Warsop - WORKS TO 3 NO. TREES AND REMOVAL OF 1 NO. TREE WITHIN A CONSERVATION AREA.
  • Redbrick House, Peafield Lane, Warsop - CHANGE OF USE FROM A RESIDENTIAL UNIT (USE CLASS C3) TO 4 NO. HOLIDAY LETS (SUI GENERIS) INCLUDING SINGLE STOREY FRONT EXTENSIONS AND ASSOCIATED WORKS.
  • District Heating System Boiler House, The Willows, Church Street, Warsop - DEMOLITION OF REDUNDANT BOILER HOUSE AND CHIMNEY FOR ADJACENT SHELTERED HOUSING.
  • 15 Halifax Avenue, Church Warsop - FLAT ROOF ORANGERY.
  • Land Adjacent To Redbrick House, Peafield Lane, Warsop - CHANGE OF USE FROM A RESIDENTIAL UNIT (USE CLASS C3) TO 4 NO. HOLIDAY LETS (SUI GENERIS) INCLUDING SINGLE STOREY FRONT EXTENSIONS AND ASSOCIATED WORKS.
  • The Gate Inn, High Street, Warsop - APPLICATION TO VARY CONDITION 18 (OPENING HOURS) ON APPLICATION REF 2019/0316/FUL (DEMOLISH EXISTING PUBLIC HOUSE CONSTRUCT CLASS A1 CONVENIENCE STORE WITH ASSOCIATED WAREHOUSE SPACE. RE-CONFIGURE CAR PARK WITH ACCESS WIDENED FROM MANSFIELD ROAD AS REQUIRED).
  • Herrings Cottage, Sookholme Lane, Sookholme - BARN CONVERSION WITH SINGLE STOREY EXTENSION AND CAR PORT.
  • Warsop Mill, Church Road, Church Warsop - REMOVAL OF TWO NO. TREES WITHIN A CONSERVATION AREA.
  • 19-21 Sherwood Street, Warsop - FASCIA SIGN AND 2 NO. PROJECTING SIGNS TO FRONT ELEVATION.
  • 13 Woodland Grove, Warsop - DOUBLE GARAGE TO REAR.
  • Land At Mansfield Road, Spion Kop - APPLICATION FOR APPROVAL OF RESERVED MATTERS FOLLOWING PLANNING APPLICATION 2016/0224/NT - OUTLINE PLANNING APPLICATION WITH ALL MATTERS RESERVED (EXCEPT FOR ACCESS) TO CONSTRUCT 8 NO. DWELLINGS.

The Carrs - Update from Cllr Burgin

The new play equipment installed on the Carrs park earlier this year has been vandalised. This may affect future funding for play or gym equipment.

Meden Baths - Update

The results from the Health & Well Being survey will be ready for the November council meeting. The MP, Ben Bradley has spoken to Cllr Wetton about possible funding available that could help with regards to Meden Sports Centre. Cllrs Wetton and Burgin will meet with the MP to discuss this.

22/2110. DATE OF NEXT MEETING

Monday 18th November 2019

Council Pages

Contact

Tel: 01623 846 011
Mob: 07817 216 876