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Meeting Minutes 15 July 2019

MINUTES of the Parish Council meeting held on MONDAY 15th JULY, 2019 at 6.30pm upstairs in the Council Chamber, Town Hall.

Present:

Cllrs A. Burgin (Chairman) (MDC), D. Barlow (Vice-Chair) (MDC), A. Wetton (NCC & MDC), J. Kerr, J. Cockroft, R. Butler, W. Williamson-Cooper, L. Husband, G, Simpson and L. Davis.
Amanda Cooper (Clerk)
PC Richard Cutts
PCSO Dee Eyre & Kath Spowage
1 Chad Newspaper Reporters

Minutes

1/1507. RECEIVE ANY DECLARATIONS OF INTEREST

Cllr John Kerr declared an interest in Meden Vale Colts FC.

Age Concern - Cllr. L. Davis.
Assoc of Labour Councillors - Cllrs A. Wetton, J. Kerr, L. Husband and A. Burgin.
Big Warsop Partnership - Cllr A. Burgin.
Birklands School Board of Governors - Cllr G. Simpson.
Finance & General-Purpose Working Party - Cllrs A. Burgin, D. Barlow, W. Williamson-Cooper, R. Butler, L. Davis and J. Kerr.
Frack Free Warsop - Cllr R. Butler.
Friends of the Carrs - Cllrs J. Kerr, W. Williamson-Cooper and A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Let Warsop Speak - Cllrs D. Barlow & R. Butler.
Meden Vale Colts FC - Cllrs J. Kerr & A. Wetton.
School Board of Governors (Eastlands & Netherfield) - Cllr G. Simpson.
Sports 4 kidz - Cllr G. Simpson.
Staffing Working Party - Cllrs A. Burgin, D. Barlow, J. Cockroft, J. Kerr and W. Williamson-Cooper.
The Rotary Club - Cllr G. Simpson.
Town Hall Room Hire (Sports 4 kidz) - Cllr G. Simpson.
Warsop Carnival - Cllr W. Williamson-Cooper.
Warsop Youth Club - Cllrs J. Cockroft and G. Simpson.
Welbeck Colliery the Future - Cllr J. Kerr.

2/1507. RECEIVE ANY APOLOGIES FOR ABSENCE

Sgt Priestley.

3/1507. MINUTES OF THE PARISH COUNCIL MEETING – Monday 17th June 2019.

RESOLVED: Agreed and accepted as a true record.

4/1507. MINUTES OF THE FINANCE & GENERAL-PURPOSE MEETING – Wednesday 10th July 2019.

The Chair moved item 11/1007 to the end of the meeting to confidential items.

Exclusion of Public
In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted.

RESOLVED: Minute 3/1007 – A section on food allergies/ingredients needs adding to the market trader’s handbook.

RESOLVED: Minute 9/1007 – Selecting the back up support Cllrs for Facebook will be deferred to the next F&GP meeting.

RESOLVED: Minute 12/1007 – Parish Council staff will continue to monitor users for the housing surgery over a month period.

RESOLVED: Minute 12/1007 – The Chair will call an extraordinary meeting if required to discuss the Town Hall building survey.

RESOLVED: All other recommendations were agreed, and the minutes were accepted as a true record.

5/1507. CRIME AND DISORDER – REPORT FROM SGT PRIESTLEY

PCSO Dee Eyre gave the update.

2 large scale cannabis farms have been raided and items seized. The investigation is still on going and more warrants are planned.

Figures were compared for this year and last year over the same 30-day period.

ASB – 34 (2019), 67 (2018)
This reduction could be to do with having 2 PC’s, 2 PCSO’s based here and there is a local warden that is based in the Parish for 3 days a week.

Criminal Damage – 30 (2019), 23 (2018)
The increase could be because of problems with the derelict bingo hall. Kids were getting into the building and climbing on the roof. The demolition order should be in place by the end of August which will be a relief to the local police team. They asked the owners to use anti vandal paint to help reduce the risk of kids getting in there.

Violence – 45 (2019), 77 (2018)
This year 18 of the 45 incidents are related to domestic violence and last year out of the 77 more than half are related to domestic violence.

Drug Related – 32 (2019), 35 (2018)
Although this figure is about the same there has been a big increase on kids using drugs. This has gone from Class B to Class A drugs. Cllr Williamson-Cooper is running an anti-drugs campaign in the Parish and he’s working with the police on this issue.
Meden School asked for help regarding kids taking drugs. The police arranged for the detection dog to go into school, but the executive board of the academy had refused this action.

PUBLIC PARTICIPATION

The owner of land in Meden Vale that MDC have marked as a potential traveller site has raised his concerns about how Mansfield District Council have treated him in relation to this matter. He doesn’t want the council to use his land and he is unsure of how he can stop this.

6/1507. MATTERS ARISING OUT OF PUBLIC PARTICIPATION

Cllr Burgin asked to speak to the gentleman at the end of the meeting and Cllr Barlow suggested he contacts his Ward Cllr and makes a complaint to MDC. The complaint should be addressed to the CEO Hayley Barsby.

Cllrs discussed all the locations of the traveller sites in the Parish and how most of those sites are not suitable.

7/1507. VIEW AND DISCUSS THE QUATERLY BUDGET

Cllrs viewed the expenditure and income for the first quarter of the tax year. Cllr Kerr raised concerns about the gas and electric expenditure. The Clerk assured Cllr Kerr that the Parish Council are on the best tariffs available and the 3rd party company that’s used always change our suppliers if they aren’t offering the best deal.

8/1507. CASUAL VACANCY

Karen Hardy was the only applicant that applied for 1 of the 2 vacancies available.
Cllr Barlow suggested a vote should take place as Karen has already attended an interview.
Cllrs Barlow and Butler left the meeting due to having a conflict of interest.
Cllr Wetton proposed to accept Karen’s application and Cllr Davis seconded it.

RESOLVED: The council unanimously voted to accept Karen Hardy’s Parish Councillor application.

9/1507. WARSOP PARISH COUNCIL – UPDATE FROM THE CHAIR/CLERK IF REQUIRED

  • Church yard update – A bat survey was required and completed on 10th July on a sycamore tree in the church yard. Waiting for the report and if a nocturnal survey is required. Tree works are booked in for 2nd September.

  • VAT training 16th July in Epperstone.

  • Annual leave –
    Gemma Blagg - Monday 22nd July – Friday 26th July and Monday 26th August – Friday 30th August.
    Michelle Ward – Tuesday 6th, Wednesday 7th August and Monday 26th August – Friday 30th August.
    Amanda Cooper – Monday 12th August – Friday 23rd August.

  • The building survey for the Town Hall has been completed and we’re now waiting for the report.

  • Warsop’s real poppy campaign and Cllr Williamson-Cooper are helping to organise fundraising events for the Parish Council’s VE Day celebrations. Planning is still on-going for the event. Would the Parish Council be willing to make a financial contribution towards this event?
    RESOLVED: Cllrs agreed to financially support the VE Day event. Costings will need worked out and then it can be taken to a Finance and General-Purpose meeting.

10/1507. CARNIVAL – UPDATE FROM LUKE SPENCE

Luke gave an update to the Clerk. Everything went well on the day with no health and safety incidents. The debrief will be around October time and a date will then be set for the AGM.

11/1507. BIG WARSOP – UPDATE FROM CLLR BURGIN

Big Warsop are holding a ‘big thank you’ event that celebrates volunteers in Warsop Parish. The event is on Wednesday 7th August at 6pm-9.30pm at The Shed. All Councillors are welcome to attend this event.

12/1507. WARSOP & DISTRICT NEWS – UPDATE FROM THE EDITOR OR CLERK

West Notts College have confirmed that they have the software to design the paper and will start in September ready for the December edition.
Karen Emm will design the September edition at the new price of £1,100.
A new email for the paper is being arranged and Karen will be asked if she is willing to hand any relevant information over to the Parish Council.

13/1507. NEIGHBOURHOOD PLAN – UPDATE FROM CLLR BARLOW

Cllr Barlow gave an update. Rebecca Raine (a planning consultant at MDC) was assisting the NP Group but she has now informed Cllr Barlow that it’s a conflict of interest and will be stepping back from helping the group.
Cllr Wetton stated that MDC are responsible for taking the plan out to consultation.
Cllr Barlow is concerned that the NP Group will be annoyed with the new findings and some may leave the group.

14/1507. CORRESPONDENCE – WARSOP YOUTH CLUB

Halina Kochanowski (Chair of Trustees for Warsop Youth Club) wrote to the Parish Council to thank Cllr Cockroft for her fundraising efforts. She raised £123.70 which will be used for providing craft items and sports equipment.

15/1507. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 15/07/2019 - £65,099.00)
(£5,000 donation for Sports Centre)
(£429.45 – Market Warsop Money)
Premier Account (Reserves) - (As of 15/07/2019 - £33,807.59)
2 Shires Credit Union (Reserves) - £15,000

All payments were agreed to be paid.

  • Payments already paid:
    • V01791. S137 (Hetts Lane Holiday Club) - £250.00
    • OLB193. NALC (VAT Training) - £30.00
    • OLB194. Welbeck Colliery Group (Transfer) - £3,750.00
    • OLB195. Acer Grounds Maintenance - £165.00
  • Payments due to be paid:
    • V01792. Cash - Postage - £80.40
    • V01793. Cash – W&DNs Delivery - £380.00
    • OLB196. Market Storage Rates - £37.00
    • OLB197. Market Storage Rent - £108.33
    • OLB198. Second Element - £176.40
    • OLB199. Notts County Supplies - £16.68
    • OLB200. Konica Minolta - £57.78

16/1507. NOTTINGHAMSHIRE COUNTY COUNCIL – UPDATE FROM CLLR WETTON

Cllr Wetton gave an update. There is currently a lot of roadworks and road closures taking place. Road markings are being re-painted, virgin media will be installing cabinets and other works to the roads. Cllr Wetton has supported local groups (Carnival, Oaklands, Sports 4 Kidz and others) with a financial contribution.
Friends of the Carrs have been turned down for the Local Improvement Scheme grant for the second year running. There hasn’t been a response from NCC about the reason why it’s been turned down.
He ordered 4 floral displays for around the Town Centre which have been delivered.
Cllr Barlow asked if the verges in Warsop could be filled with wildflowers.
Cllr Wetton stated this has been discussed at the Full Council Meeting. There is a pilot scheme but it’s not in the urban development area.
Cllr Butler asked about making the rest of Clumber Street and Donney Hill a one-way.
Cllr Wetton has asked about this before, but they have so far refused to do so.
Cllr Simpson thanked Cllr Wetton for donating to Sports 4 Kidz.

17/1507. MANSFIELD DISTRICT COUNCIL – UPDATE FROM DISTRICT COUNCILLORS

The Full Council Meeting is tomorrow, Tuesday 16th July.

Planning Applications

  • Grass Verge, Adj 5 Church Road, Church Warsop - WORKS TO 3 NO. TREES WITHIN A CONSERVATION AREA

The Carrs - Update from Cllr Burgin

The Friends of the Carrs have not been successful in the application to NCC Local Improvement Scheme despite already being awarded £49.999 in funding which was used as match funding in the application, this is very disappointing as when the application was not approved in 2018 the feedback we got back from NCC was that we needed to have the match funding in place before any bid would be successful.

Meden Baths - Update

The Well-being consultation is still open and new comment boxes have been added around the Parish. A meeting is still trying to be arranged with NCC about the current facility.
Cllr Barlow mentioned that many residents up near Robin Hood Avenue didn’t know about the consultation.

18/1507. DATE OF NEXT MEETING

Monday 16th September 2019

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Contact

Tel: 01623 846 011
Mob: 07817 216 876