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Annual Meeting Minutes 21 May 2018

MINUTES of the Annual Meeting of the Parish Council meeting held on MONDAY 21st MAY, 2018 at 6.30pm upstairs in the Council Chamber, Town Hall.

Present:

Cllrs J. Cockroft (Chairman), A. Burgin (Vice-Chairman) (MDC), J. Kerr, (MDC), A. Wetton (NCC & MDC), J. Allin, J. Brealey, L. Davis, R. Butler and S. Dale.
5 members of public

Minutes

9817. ELECTION OF CHAIRMAN

Cllr A. Wetton proposed Cllr J. Cockroft and Cllr J. Kerr seconded it.

RESOLVED: It was unanimously agreed that Cllr J. Cockroft would become the Chairman of Warsop Parish Council.

9818. ELECTION OF VICE-CHAIRMAN

Cllr J. Kerr proposed Cllr A. Burgin and Cllr A. Wetton seconded it.

RESOLVED: It was unanimously agreed that Cllr J. Cockroft would become the Chairman of Warsop Parish Council.

9819. DECLARATIONS OF ACCEPTANCE OF OFFICE

Declarations of acceptance of office of the Chairman, Cllr J. Cockroft and Vice-Chairman, Cllr A. Burgin was signed and witnessed by A. Cooper, The Proper Officer.

9820. DECLARATIONS OF INTEREST BY MEMBERS BOTH PECUNIARY AND NON-PECUNIARY

Age Concern - Cllr. J. Allin.
Assoc of Labour Councillors - Cllrs. A. Wetton, J. Allin, J. Kerr, S. Moody, S. Adey and A. Burgin.
Big Warsop Partnership - Cllrs A. Burgin and S. Adey.
CCTV - Cllr. J. Allin.
Frack Free Warsop - Cllr R. Butler.
Friends of the Carrs - Cllrs J. Kerr and A. Burgin.
Friends of Warsop Vale - Cllr A. Burgin.
Inner Wheel - Cllr. J. Brearley.
Let Warsop Speak - Cllrs D. Barlow & R. Butler.
Market Warsop Players - Cllr. S. Moody.
Meden School Board of Governors - Cllr. S. Adey.
Meden Vale the Future - Cllrs J. Allin & S. Adey.
SOS - Cllrs. S. Moody and J. Kerr.
Warsop Carnival - Cllrs S. Moody and S. Adey.
Warsop Town Hall Management Group - Cllrs. J. Kerr, S. Moody and J. Allin.
Warsop Youth Club - Cllrs. S. Moody and J. Cockroft.
Welbeck Colliery the Future - Cllrs J. Allin, J. Kerr & S. Adey.
Welbeck Colts - Cllr. A. Wetton.

Apologies:

Cllrs S. Adey, D. Barlow and S. Moody.


9821. MINUTES OF THE PARISH COUNCIL MEETING - Monday 16th April 2018.

Accepted as a true record. Cllr Kerr stated he had spoken to Neil Turton regarding the housing surgery and Neil assured him that Warsop would keep its housing surgery.

9822. MINUTES OF THE EXTRAORDINARY MEETING - Monday 30th April 2018.

Accepted as a true record.

9823. MINUTES OF THE F&GP MEETING

Minute 768 – Cllr Kerr informed the council that he enquired about the Homesteads and Hawthorns as a potential parish council base, but they have been converted into houses. Cllrs Kerr and Burgin will continue to research Woodside Hall and Riverside which is available.
Minute 771 – The Chairman proposed the council buy a pay as you go sim card. Cllr Kerr seconded the motion.
772. Employment Contracts/HR Services – CONFIDENTIAL ITEM:
Exclusion of Public
In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted. This item will be discussed at the end of the meeting.

RESOLVED: It was unanimously agreed to purchase a pay as you go sim card.
Under minute 774 the Chairman showed the council a photo from MDC Trade Waste. They took a picture of the Town Hall’s trade waste bin that had been overfilled with tree branches. MDC informed the council that there would be an extra charge of £18.14. Cllr Kerr said he would speak to MDC about this matter and see if the camera’s caught the incident on camera.
All other recommendations were agreed, and the minutes were accepted as a true record.

9824. CRIME AND DISORDER

No report was given to the Parish Council.

Cllr Wetton thanked Paddy Tipping for attending the extraordinary meeting and answering questions from the public and Councillors.

PUBLIC PARTICIPATION

Bill Power congratulated the new Chairman and
Vice-chairman. He invited the council to attend the veteran’s breakfast. He mentioned Acer grounds Maintenance (Parish Councils grounds contractor) would continue to cut the brambles in the church yard with no extra cost to the Parish Council. He spoke about the female swan giving birth to 2 signets. He also raised a concern about the footpath at the Carrs. He said just off the footbridge near the egg sculpture that the tarmac was bulging, and weeds are coming through. He rang Andy Chambers at MDC to inform him of the problem.

John Brealey mentioned that he had seen a number of police cars around the area, so that could be a reason why there are no police at the meeting. He also mentioned that the footpath that leads to Sookholme from Stonebridge Lane on the riverside has been ploughed by the farmer. This is a bridal way and the farmer needs to replace it.
A gentleman asked why the portfolio holder for regeneration hasn’t been to a Parish Council meeting in a while.

9825. MATTERS ARISING FROM PUBLIC PARTICIPATION

Cllr Burgin said he would look into the issue with the Carrs footpath. He said the Bridal way would need to be reported to NCC footpaths right of way.

Cllr Wetton said Cllr D. Saunders was a regular attendee when the old cinema and supermarket were being disconnected. He hasn’t been interested since the deal fell apart. Cllr Kerr informed the public about Paul Thomas, an MDC regeneration officer who is very interested in doing what he can.

9826. INTERNAL AUDIT

The Council viewed the internal report from Barrie Woodcock and were very satisfied with the outcome.

9827. EXTERNAL AUDIT

The Council viewed the annual return. Cllr Allin thanked Amanda Cooper (Clerk) and Gemma Blagg (Assistant to the Clerk) for their hard work on the audit process.
Cllr Wetton agreed with Cllr Allin and described the audit issues from the 2015/16 when all the account information was lost due to a corrupted hard drive.

9828. WARSOP PARISH COUNCIL

Cllr Dale asked why the flag was not raised on Prince Harry’s wedding day. He had received complaints from his brother and friend. Cllr Dale proposed that staff should look into the rules and costs of flying a flag on the Town Hall. Cllr Burgin seconded it.

RESOLVED: It was unanimously agreed by the council.

The Chairman informed the council that another letter from the local MP has been received.
Cllr Wetton said the Clerk should reply and inform them that there is hot water in the disabled toilets and that the Parish Council are not required to install heating in the toilet.
Cllr Burgin said that he has received some advice from the Equality Officer at MDC. The Equalities Act states you have to do or provide what is reasonable.

Cllr Moody arrived at this point in the meeting.

9829. CARNIVAL

No update was given by the Carnival Committee.

9830. BIG WARSOP

Cllr Burgin updated the Council on Big Warsop. He said a 2-year plan has been drawn up and has been sent for approval.

9831. WARSOP & DISTRICT NEWS

Cllr Moody stated the paper was 20 pages and it’s at the printers.
The Clerk informed the Council that she had been told that certain advertisers in the paper may consider removing their ad because only anti-fracking information has been printed.
Cllr Moody stated the Parish Council agreed to support Frack-Free Warsop.
Cllr Kerr said both sides of the argument should be published.
Cllr Butler agreed with Cllr Kerr’s point.
The Council voted on this matter.

RESOLVED: There were 9 votes for publishing a pro fracking article should a member of public or organization contact Warsop News with such an article. 3 members abstained from the vote.
The motion was carried by a majority.

9832. NEIGHBOURHOOD PLAN

The chair reminded the council that the neighborhood plan was agreed at the last meeting subject to grammatical changes.
Cllr kerr expressed that he would like to call an extraordinary meeting for the Neighborhood Plan as he has some issues regarding points that have been taken out of the original plan that he feels should be included.
The Clerk advised Cllr Kerr that if the plan is relooked at within six months of the council agreeing it new information would have to be provided.
Cllr Kerr said that there are, a number of points which need to be raised before the plan is completely agreed, one being that the print size will need changing to make it easier for everybody to read. Cllr Moody stated that the content had been agreed not the presentation however if there was any uncertainty regarding the content it should have been brought up at the last meeting where all councilors had the opportunity to say no.
Cllr Wetton advised that the plan had been brought back for approval several times and the proposed plan was agreed subject to corrections, the Clerk points out that the only real corrections were the boarders in Spion Kop and reiterated that the decision made has to stand for six months unless something new if brought forward.
Cllr Kerr asked for the opportunity to show the council what needs correcting and stated that he can show at least 10 omissions and therefore cannot vote for it as it stands so will show Cllr Adey and Cllr Barlow these as they have been the councilors working on this.

9833. BANK BALANCES AND ACCOUNTS FOR PAYMENT

Current Account - (As of 23rd May 17) £53,855.31
(£5000 donation for C.A.B.)
Premier Account (Reserves) - (As of 9th May 17) £33,770.98
2 Shires Credit Union (Reserves) - £15,000

All payments were agreed to be paid.

  • Payments already paid:
    • OLB71. Acer Grounds Maintenance - £160.00
    • OLB72. Pearl Installations (Alarm Battery) - £30.89
    • OLB73. Mortons (March) - £1,163.00
    • OLB74. Mortons (April) - £1,163.00
    • OLB75. Pearl Installations (6 month Main) - £102.00
    • OLB76. Notts County Supplies - £65.36
    • OLB77. DW Construction - £420.00
    • OLB78. DW Construction - £1,150.00
    • OLB79. D2Studio - £1,000.00
    • OLB80. CAB - £5,000.00
    • OLB81. Pearl Installations (Corridor Light) - £114.42
    • OLB82. Mortons (May) - £1,163.00
    • OLB83. Acer grounds Maintenance - £160.00
    • OLB84. MDC-payroll - £20,475.25
  • Payments due to be paid:
    • V01732. Delivery – W&DNs - £380.00
    • V01733. Cash – Postage - £80.00

9834. NOTTINGHAMSHIRE COUNTY COUNCIL

Cllr Wetton gave the latest update on the sports centre an issue which himself, Cllr Burgin & Cllr Kerr had been working on. He explained that the centre had closed on 22nd April and that the following day the pool had been drained and the gym equipment sold. He explained that they have had a call from a company called be active who specialize in bringing back old facilities and have expressed an interest in our centre unlike MDC & NCC who have been obstructive and done nothing to help with regards information requested.
An on-site meeting had been held with be active and the school caretaker had shown them around the site – the water is off; the boilers have been decommissioned and the gym is out!

NCC had recently said that the school did not want the multipurpose room, however they do, they are currently using this for Exams via the side entrance.
Be active seemed keen to help the facility however as the pool has been drained it would be unlikely that it could be used again.
Cllr Wetton went on to say that he had had a commitment from Kay Cutts regarding the land which still stands should the council pursue a new build however the difficulty is who will pay for it, MDC are unlikely as they do not own the land.
Cllr Burgin has a meeting with Hayley Barsby (CEO at MDC) at Clowne Leisure centre in hope that she can see how successful it is and see hopefully see the potential for Warsop.

Cllr Wetton went on to mention the Mayors commission which in his view was a scandal – he assured people that they are now looking into a media campaign to tackle this.
Cllr Burgin asked Cllr Wetton (NCC) if he could get a condition report from NCC and went on to say that overall things are looking positive with Be Active and said that going forward they will be looking for partners to help – Big Vibrant, Warsop Parish Council, the School and the community, he suggested a phased approach to the project taking one step at a time.
Cllr Wetton moved on to a funding application that he was asked to support for the Carr’s which for now has not been approved however he has asked NCC for it to be reconsidered in September which he will keep on top of.
Cllr Wetton has also asked if he can put a major contract bid in for highways however he has not heard anything.

9835. MANSFIELD DISTRICT COUNCIL

Cllr Burgin said that there are no updates for MDC other than that the AGM would be the following day.

Planning Applications

  • 10 Dale Road, Warsop - FIRST FLOOR SIDE EXTENSION
  • 23 Oakfield Avenue, Warsop - NOTIFICATION FOR PRIOR APPROVAL FOR A PROPOSED LARGER HOME EXTENSION UNDER THE TOWN AND COUNTRY PLANNING (GENERAL PERMITTED DEVELOPMENT)(ENGLAND) ORDER 2015 - SINGLE STOREY REAR EXTENSION
  • 4 Cupar Close, Church Warsop - SINGLE STOREY REAR EXTENSION
  • 115 Sherwood Street, Warsop - NOTIFICATION FOR PRIOR APPROVAL FOR A PROPOSED LARGER LARGER HOME EXTENSION UNDER THE TOWN AND COUNTRY PLANNING (GENERAL PERMITTED DEVELOPMENT) (ENGLAND) ORDER 2015 - SINGLE STOREY REAR EXTENSION WITH REPLACEMENT FLAT ROOF
  • Land at Cherry Grove, Warsop - ERECTION OF AGRICULTURAL BUILDING FOR ANIMAL PENS, AND STORAGE

The Carrs

Cllr Burgin said that the application for funding for a new play and gym area on the Carr’s was looking to be unsuccessful however he will not be put off by this and will apply again as and when.
MDC have committed to emptying the silk trap at the dam and will leave it out to dry and then use it to level an area of the field as disposal of the silk otherwise is very costly.

Meden Baths

Covered within Notts county council.

Exclusion of Public

In accordance with Public Bodies (admission to meetings) Act 1960 section 1 (2) the Council exclude the public and press from the meeting by reason of the confidential nature of the business to be transacted.
Press and public were asked to leave by the Chairman, so a confidential discussion could take place.

9836. DATE OF NEXT MEETING

Monday 18th June 2018

Council Pages

Contact

Tel: 01623 846 011
Mob: 07817 216 876